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Section I: Contracting authority
I.1) Name, addresses and contact point(s)
The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise
Contact point(s): Procurement Services
For the attention of: Michael Griib
CB3 0TX Cambridge
UNITED KINGDOM
E-mail: purchasing.intend@admin.cam.ac.uk
Internet address(es):
General address of the contracting authority:
https://in-tendhost.co.uk/universityofcambridge
Electronic access to information:
https://in-tendhost.co.uk/universityofcambridge
Electronic submission of tenders and requests to participate:
https://in-tendhost.co.uk/universityofcambridge
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Other: Higher Education/Research
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
UCAM 036/13 Cleaning services to the Computer Laboratory (William Gates
Building)
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
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services
NUTS code UKH1
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Tenders are invited for the provision of cleaning services to the Computer
Laboratory of the University of Cambridge, based at the William Gates
Building. The William Gates Building requires a high standard of cleaning
along with a proactive approach from its cleaners to ensure that the
buildings cleaning standards are achieved. The contract is monitored and
run by the use of Key Performance Indicators that requires a monthly
meeting to enable the Facilities Manager of the building to meet the
Cleaning Contractor and discuss the way in which things are running.
The job of cleaning the William Gates Building changes as the Terms change
(Lent Easter & Michaelmas) so that each part of the year may hold
different types of cleaning, depending on what time of year it is. Out of
term cleaning differs again and means that all areas of the building can
be treated and looked after at some point during the year.
Usage of Consumables is important and is monitored each month so that
usage can be estimated and the correct amount of items brought to site at
the right time of year.
II.1.6) Common procurement vocabulary (CPV)
90911200, 90919200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1. Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: yes
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Suppliers are invited to tender for the provision of cleaning services to
the Computer Laboratory (William Gates Building) as described in the
tender documents.
II.2.2) Information about options
Options: yes
Description of these options: 2 year contract with an option to extend for
further periods up to a further total of 2 years.
II.2.3) Information about renewals
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This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 6 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
As set out in the Tender documents
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
As set out in the Tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
As set out in the Tender documents
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As set out in the Tender documents.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: PLEASE NOTE.
In order to qualify for consideration, tenderers shall be able to provide
evidence of the following conditions
1. Only firms holding, at the time of tender, Public Liability insurance
with a per claim minimum of GBP 5,000,000 will be considered for this
work.
2. Only firms holding, at the time of tender, Employer Liability Insurance
with a per claim minimum of GBP 5,000,000 will be considered for this
work.
3. Other criteria and means of Proof as identified in the ITT documents.
Minimum level(s) of standards possibly required: As above and as set out
in the Tender documents
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
As set out in the Tender Documents.
Minimum level(s) of standards possibly required:
As set out in the Tender documents
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
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Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated no
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
UCAM 036/13
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 21.6.2013 - 12:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
28.6.2013 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
in days: 90 (from the date stated for receipt of tender)
IV.3. Conditions for opening of tenders
Date: 28.6.2013 - 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure:
Michael Griib
Section VI: Complementary information
VI.1) Information about recurrence
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This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The University of Cambridge is not a public body
within the meaning of the Public Contracts
Regulations 2006 (Directive 2004/18) and is not
subject to the procurement legislation. Where the
University advertises contracts in the Official Journal
of the European Union, it does so on a voluntary basis and does not
undertake any obligation to comply with the procurement legislation. The
University reserves its rights in full to adapt or step outside the
procedures in the procurement legislation as the University considers
necessary.
Information about the tender process to be followed
does not amount to a legally binding offer by the
University to follow the process so described. The
University reserves the right not to follow or to modify
the procedures as the University considers necessary.
The tender process is being conducted electronically via In-tend.
Suppliers are required to register on this website:
https://in-tendhost.co.uk/universityofcambridge in
order to receive documentation. After registering the
tender documenation can then be downloaded.
All tender responses and any supporting
documentation must be submitted through this
system. There must be no postal correspondence
from bidders unless agreed by the University. Tenders shall not be sent
and will not be accepted by fax or email.
VI.5) Date of dispatch of this notice:
26.4.2013