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Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Portsmouth City Council
Civic Offices, Guildhall Square
Contact point(s): Asset Management Service
For the attention of: Ivor Watson – Senior Building Surveyor
PO1 2AS Portsmouth
UNITED KINGDOM
Telephone: +44 2392834415
E-mail: Ivor.Watson@portsmouthcc.gov.uk
Internet address(es):
General address of the contracting authority:
http://www.portsmouth.gov.uk/procurement/index.html
Further information can be obtained from: Portsmouth City Council
Procurement Service Floor 2 Core 3-4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: Procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: Procurement Service
Procurement Service Floor 2 Core 3-4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
E-mail: procurement@portsmouthcc.gov.uk
Internet address: http://in-tendhost.co.uk/portsmouthcc
Tenders or requests to participate must be sent to: Portsmouth City
Council
Procurement Service Floor 2 Core 3-4, Civic Offices Guildhall Square
Portsmouth
PO1 2BJ Portsmouth
UNITED KINGDOM
E-mail: procurement@portsmouthcc.gov.uk
Internet address: http://in-tendhost.co.uk/portsmouthcc/
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
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II.1.1) Title attributed to the contract by the contracting authority:
High Level Maintenance and Cleaning Services - Spinnaker Tower, Portsmouth
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance:
Spinnaker Tower, Portsmouth.
NUTS code UKJ31
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Portsmouth City Council (the Council) wishes to procure high level
maintenance and cleaning services to be delivered at the Spinnaker Tower,
Portsmouth. The tower is a 170 metre tall visitor attraction overlooking
historical Portsmouth harbour and the Solent.
The contract term will be for a period of 7 years with 2 possible
extension periods (3+2+2) after the initial three years subject to
performance and agreement by both parties.
The combined estimated value of the contract may be up to GBP 700,000 over
the 7 year period; however, due to the variable nature of the service, the
Council makes no guarantee of the contract values.
The contract may also be utilised across the Council's portfolio of
properties where appropriate which could lead to an increase in the value
of services and works covered by the contract.
The contract will commence not later than 1.6.2013 following the award of
the contract on 3.5.2013.
II.1.6) Common procurement vocabulary (CPV)
45452000, 90911300, 50710000, 45442110, 45441000, 45451000, 45453100
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1. Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The scope of services and associated works covered by the contract
includes but is not limited to:
- High level external decorations;
- Mechanical and electrical planned maintenance;
- External cleaning;
- Reactive response provision and associated repairs and works.
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Estimated value excluding VAT: 700 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The contract term will be for a period of 7
years with 2 possible extension periods (3+2+2) after the initial three
years subject to performance and agreement by both parties.
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 84 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
As detailed in documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
As detailed in documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
As detailed in documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As detailed in documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: As detailed in documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Minimum level(s) of standards possibly required: As detailed in
documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
As detailed in documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Minimum level(s) of standards possibly required:
As detailed in documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home
III.3) Conditions specific to services contracts
Xtender Ltd UK 0800 043 0289 IRL +353 1 8293500 Produced on 26 February 13
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26 February 13 EN - English
Page No
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III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
below
1. Pricing. Weighting 80
2. Quality. Weighting 20
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
AMS/419576/PCC00479/718841/13/T.
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 3.4.2013 - 14:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
3.4.2013 - 14:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2020.
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.5) Date of dispatch of this notice:
21.2.2013