Section I: Contracting authority
I.1) Name, addresses and contact point(s)
University of Ulster
Block X, Room X032, Cromore Road
For the attention of: Philip Gallagher
BT52 1SA Coleraine
UNITED KINGDOM
Telephone: +44 2870124058
E-mail:
pj.gallagher@ulster.ac.ukFax: +44 2870124933
Internet address(es):
General address of the contracting authority:
www.ulster.ac.ukAddress of the buyer profile:
http://purchasing.ulster.ac.uk/Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Provision of Facilities Services for University of Ulster.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance: UKN01
- Belfast campus.
UKN02 - Jordanstown campus.
UKN04 - Coleraine campus and Magee campus.
NUTS code UKN
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II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Provision of Facilities Services including Security, Building Cleaning,
Car Park Management, Portering and Mailroom services across the
contracting authority's four campuses in Northern Ireland.
II.1.6) Common procurement vocabulary (CPV)
90911100, 90919100, 90911000, 64113000, 90918000, 64112000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
This procurement relates to a services contract for provision of
Facilities Services across the contracting authority's four campuses in
Northern Ireland. The duration of the contract is 60 months with an option
exercisable by the contracting authority to extend the contract for two
further periods of up to 12 months each. The estimated annual value of the
contract is expected to be in the range of £3 000 000 to £5 000 000. The
value below assumes that two extensions of 12 months each are exercised.
Estimated value excluding VAT:
Range: between 21 000 000 and 35 000 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The duration of the contract is 60 months
with an option exercisable by the contracting authority to extend the
contract for two further periods of up to 12 months each dependant on
satisfactory annual performance.
II.3) Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
The Contracting Authority may require guarantees or other forms of
security acceptable to the Contracting Authority: see Pre-Qualification
Questionnaire documentation and Invitation to Tender documentation.
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III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
See Invitation to Tender documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Subject to the status and involvement of the parties, the Contracting
Authority may require parties to commit to joint and several liability in
respect of the contract. Alternatively, the Contracting Authority may
expect the lead economic operator to take total responsibility or if a
contract is awarded to a consortium, the Contracting Authority may require
the consortium to form a separate legal entity before entering into the
contract. The authority may require collateral warranties, parent company
guarantees and/or performance bonds as applicable to be entered into by
other involved economic operators.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the Memorandum of
Information and Pre-Qualification Questionnaire documentation.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Please refer to the Memorandum of Information and
Pre-Qualification Questionnaire documentation.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Please refer to the Memorandum of Information and
Pre-Qualification Questionnaire documentation.
Minimum level(s) of standards possibly required: Please refer to the
Memorandum of Information and Pre-Qualification Questionnaire
documentation.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Please refer to the Memorandum of Information and Pre-Qualification
Questionnaire documentation.
Minimum level(s) of standards possibly required:
Please refer to the Memorandum of Information and Pre-Qualification
Questionnaire documentation.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
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Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The
economic operators will be shortlisted in accordance with the
Pre-Qualification selection criteria as set out in the Memorandum of
Information and Pre-Qualification Questionnaire.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
Bravo Soultion eSourcing NI Ref:
Project Code: project_10165
PQQ Code: pqq_1845
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 31.10.2012 - 12:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
31.10.2012 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
1.10.2012
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.3) Additional information
The Contracting Authority intends to use an eTendering system in this
procurement exercise.
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Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required
once):
https://e-sourcingni.bravosolution.co.uk and click the link to
register - Accept the terms and conditions and click ‘continue’ - Enter
your correct business and user details -Note the username you chose and
click ‘Save’ when complete - You will shortly receive an email with your
unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the
username/password
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are
Pre-Qualification Questionnaires or Invitations to Tender open to any
registered supplier) - Click on the relevant PQQ/ ITT to access the
content. - Click the ‘Express Interest’ button at the top of the page. -
This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page (this is a
secure area reserved for your projects only) -You can now access any
attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT
Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’
(please give a reason if
Declining) - You can now use the ‘Messages’ function to communicate with
the buyer and seek any clarification - Note the deadline for completion,
then follow the onscreen instructions to complete the PQQ/ITT - There may
be a mixture of online & offline actions for you to perform (there is
detailed online help available). You must then submit your reply using the
‘Submit Response’ button at the top of the page. If you require any
further assistance please consult the online help, or contact the
eTendering help desk.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The University
will incorporate a standstill period at the point information on the award
of the contract is communicated to tenderers. That notification will
provide full information on the award decision. The standstill period,
which will be for a minimum of 10 calendar days, provides time for
unsuccessful tenderers to challenge the award decision before the contract
is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved
parties who have been harmed or are at risk of harm by a breach of the
rules to take action in the High Court (Northern Ireland).
VI.5) Date of dispatch of this notice:
1.10.2012