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Section I: Contracting authority

I.1) Name, addresses and contact point(s)
Brighton and Sussex University Hospitals NHS Trust
Royal Sussex County Hospital, Eastern Road, Brighton and Hove
Contact point(s): Ed Baldwin or Jenny Green
BN2 5BE Brighton
UNITED KINGDOM
Telephone: +44 7557288694
E-mail: Jennifer.Green@echarris.com
Internet address(es):
General address of the contracting authority: http://www.bsuh.nhs.uk/home
Further information can be obtained from: NHS Commercial Solutions
Contact point(s): Jenny Green
Telephone: +44 7557288694
E-mail: Jennifer.Green@echarris.com
Internet address: https://commercialsolutions.bravosolution.co.uk
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: NHS Commercial Solutions
Contact point(s): Jenny Green
Telephone: +44 7557288694
E-mail: Jennifer.Green@echarris.com
Internet address: https://commercialsolutions.bravosolution.co.uk
Tenders or requests to participate must be sent to: NHS Commercial
Solutions
Contact point(s): Jenny Green
Telephone: +44 7557288694
E-mail: Jennifer.Green@echarris.com
Internet address: https://commercialsolutions.bravosolution.co.uk
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Health

Section II: Object of the contract

II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Brighton and Sussex University Hospitals NHS Trust Soft Facilities
Management Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance: 1)
Royal Sussex County Hospital, Eastern Road, Brighton BN2 5BE.
2) The Audrey Emerton Building (as above).
3) Princess Royal Hospital, Lewes Road, Haywards Heath, West Sussex RH16
4EX.
NUTS code UKJ2
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
BSUH NHS Trust currently contracts their Soft FM services for their
various sites across a range of providers. Some of the services are
currently delivered by in-house teams. The range of Soft FM services
included in this procurement are integral to the high quality, safe and
effective running of the Trust in order to deliver the best clinical
services to patients. This procurement looks to contract the Soft FM
services to one provider who will deliver these services across all the
sites of BSUH NHS Trust.
The key objectives of this procurement are as follows:
— deliver a single, Trust Wide, Soft FM service which is cost effective
and standardises the service delivery methods and the quality,
— to provide high quality Soft FM services for BSUH NHS Trust that meets
all of the most up-to-date NHS Guidance and Legislation,
— to deliver affordable and Value for Money (VfM) Soft FM services.
II.1.6) Common procurement vocabulary (CPV)
79993100, 90910000, 98311100, 98341120, 90524000, 77314000, 55321000,
90500000, 39518000, 98341110, 55300000, 55500000, 72253000, 79710000,
64214200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1. Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Estimated value excluding VAT:
Range: between 13 000 000 and 15 000 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The contract between the provider and the
Trust will be for a period of 7 years, subject to the Trust option to
undertake a Best Value Review during the contract term.
II.3) Duration of the contract or time limit for completion
Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
The contracting authorities reserve the right to require deposits,
guarantees, bond or other forms of appropriate security.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Details to be provided within the Invitation to Tender Documentation.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: On award of contract, the potential
provider will be required to actively participate in the achievement of
social and/or environmental policy objectives relating to recruitment,
training and supply chain initiatives. Accordingly, contract performance
conditions will relate in particular to social and environmental
considerations.
It is expected that the Transfer of Undertakings (Protection of
Employment) Regulation will apply to the award of this contract and that
staff will transfer to the incoming provider. Potential providers are
expected to seek both legal and GAD advice on the application of TUPE in
these circumstances.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: In accordance with Articles 47 of Directive 2004/18/EC +
Regulation 24 of the Public Contracts Regulations 2006 and as set out in
the Pre-Qualification Questionnaire (PQQ) available from the address in
Annex A.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: In accordance with Articles 45 & 46 of Directive 2004/18/EC +
Regulation 23 of the Public Contracts Regulations 2006 and as set out in
the Pre-Qualification Questionnaire (PQQ) available from the address in
Annex A.
Minimum level(s) of standards possibly required: As determined in the PQQ
available from the address in Annex A.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC + Regulation
24 of the Public Contracts Regulations 2006 and as set out in the
Pre-Qualification Questionnaire (PQQ) available from the address in Annex
A.
Minimum level(s) of standards possibly required:
As determined in the PQQ available from the address in Annex A.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no

Section IV: Procedure

IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 6: and maximum number 8
Objective criteria for choosing the limited number of candidates: The top
highest ranking candidates by application of the evaluation criteria will
be invited to tender.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
BS/02036
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.4) Time limit for receipt of tenders or requests to participate
23.2.2012 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
27.3.2012
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3. Conditions for opening tenders
Date: 8.5.2012

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The Contracting Authority intends to use an eTendering system in this
procurement exercise. Tenders must be submitted to the eTendering system
by the time and date specified.
Any areas of non-compliance will risk the submission not being
acknowledged or evaluated.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Brighton and Sussex University Hospitals NHS Trust
Royal Sussex County Hospital, Eastern Road
BN2 5BE Brighton and Hove
UNITED KINGDOM
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Details as per
listed in Section I.1.
VI.5) Date of dispatch of this notice:
16.1.2012
Contract notice
Services
Directive 2004/18/EC