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Section I: Contracting authority

I.1) Name, addresses and contact point(s)
Wandsworth Borough Council
Town Hall, Wandsworth High Street, Wandsworth
Contact point(s): The Parks Office
For the attention of: Simon Cooper-Grundy
SW18 2PU London
UNITED KINGDOM
Telephone: +44 2088718117
E-mail: scooper-grundy@wandsworth.gov.uk
Internet address(es):
Address of the buyer profile: www.wandsworth.gov.uk
Further information can be obtained from: Wandsworth Borough Council
Parks Office, Battersea Park
Contact point(s): Parks Office
For the attention of: Simon Cooper-Grundy
SW11 4NJ London
UNITED KINGDOM
Telephone: +44 2088718117
E-mail: scooper-grundy@wandsworth.gov.uk
Internet address: www.wandsworth.gov.uk
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: Wandsworth Borough Council
Parks Office, Battersea Park
Contact point(s): Parks Office
For the attention of: Simon Cooper-Grundy
SW11 4NJ London
UNITED KINGDOM
Telephone: +44 2088718117
E-mail: scooper-grundy@wandsworth.gov.uk
Internet address: www.wandsworth.gov.uk
Tenders or requests to participate must be sent to: Wandsworth Borough
Council
Parks Office, Battersea Park
Contact point(s): Parks Office
For the attention of: Simon Cooper-Grundy
SW11 4NJ London
UNITED KINGDOM
Telephone: +44 2088718117
E-mail: scooper-grundy@wandsworth.gov.uk
Internet address: www.wandsworth.gov.uk
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no

Section II: Object of the contract

II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Parks and cemeteries maintenance and other services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 26: Recreational, cultural and sporting services
NUTS code UKI11
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Parks maintenance services. Grave-digging work. Building-cleaning
services. Repair and maintenance work in connection with sports
facilities. Sports fields maintenance services. Sports facilities
operation services. Litter collection services. Patrol services. The
routine horticultural maintenance of grass and planted areas, grave
digging services in 3 cemeteries, the provision and maintenance of outdoor
sports pitches, the provision of a sports bookings service, routine litter
clearance, attending and cleansing of public toilets and some general
premises cleansing and day to day maintenance.
II.1.6) Common procurement vocabulary (CPV)
77313000, 45112410, 90911200, 45212290, 77320000, 92610000, 90511300,
79715000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1. Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: yes
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The contract specification covers 196 environment and community services
sites made up of 86 parks, commons, cemeteries and other open spaces, 116
highway verges and planters, and 26 adult and children’s services
properties throughout the Borough.
The approximate annual value of this contract is GBP 3 000 000.
Estimated value excluding VAT: 36 000 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The contract will be for a period of 8
years, with the option of a mutually agreed extension of 4 years.
Provisional timetable for recourse to these options:
in months: 96 (from the award of the contract)
II.2.3) Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3) Duration of the contract or time limit for completion
Duration in months: 144 (from the award of the contract)

Section III: Legal, economic, financial and technical information

Section IV: Procedure

IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: 1.
Satisfactory evidence of at least 3 years relevant experience of providing
similar services to those required by the council;
2. Satisfactory evidence of the ability to deliver to the contract
standard drawn from referees;
3. Satisfactory evidence of the professional and technical qualifications
and experience of the individuals assigned to deliver the service(s). This
includes, where relevant, evidence of recognised accreditations in respect
of grave digging and chemical control operations;
4. Evidence of economic and financial standing in respect of viability to
perform the services including the submission and evaluation of three
years financial accounts, the latest being no more than 18 months old and
suitable insurance cover. (Public Liability to a minimum of 5 000 000 GBP
(five million pounds) per occurrence, Employers liability to a minimum of
10 000 000 GBP (ten million pounds), or a statement that these will be
obtained if awarded the contract;
5. Satisfactory evidence that the organisation has an annual turnover
equivalent to at least twice the contract value (or the combined value of
the two contracts if an applicant wishes to express an interest in both
this contract and the trees maintenance contract);
6. Satisfactory evidence of a sound record of quality standards including
complaint handling; and sound policies as required including health and
safety and equalities.
It is intended to restrict the tender list to a maximum of 6 companies for
each of the contracts. If more than 6 companies fulfil the criteria for
selection to tender for either contract, those scoring the highest number
of points on the reference evaluation criteria will be invited to tender.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 17.1.2012 - 23:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
18.1.2012 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender. Wandsworth Council is inviting
separate tenders for the provision of a tree maintenance service and will
be inviting tenderers to set out what discount, if any, they would offer
in the event that they were awarded both contracts. The contract is
expected to commence on 24th February 2013. Applicants are advised that
references will be obtained in writing from three referees. It is the
applicant’s responsibility to ensure that their referees respond within
the time scale.
GO reference: GO-20111130-PRO-2778064.
VI.5) Date of dispatch of this notice:
30.11.2011
Contract notice
Services
Directive 2004/18/EC