Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Hounslow Homes Ltd
St Catherine's House, 2 Hanworth Road
Contact point(s): Finance
For the attention of: Procurement Manager
TW13 5AB Feltham
UNITED KINGDOM
Telephone: +44 2085836431
E-mail:
tenders@hounslowhomes.org.ukFax: +44 2085834129
Internet address(es)
General address of the contracting authority
www.hounslowhomes.org.ukAddress of the buyer profile
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA22007Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Other: ALMO of London Borough of Hounslow
I.3) Main activity
Housing and community amenities
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Estate services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 27: Other services
Main place of performance: London Borough of Hounslow.
NUTS code UKI23
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Hounslow Homes expects to contract for estate services under 3 separate
lots covering clearance and disposal of waste, window cleaning and pest
control. The lots may all be awarded to one contractor or on an individual
lot basis to a maximum of 3 contractors.
Potential bidders must advise the lot(s) they are want to bid for each
contract(s) will be awarded for 3 years with an option to extend for up to
2 years.
The contract(s) may also be used by London Borough of Hounslow, its
schools, its sheltered housing schemes.
II.1.6) Common procurement vocabulary (CPV)
90911300, 90922000, 45111213, 90513000, 90520000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope
3 lots - estate clearance and waste disposal, pest control services and
window and emergency cleaning services
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT:
Range: between 630 000 and 1 050 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: Initial contracts for each lot is for 36
months with option to extend for up to 24 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3) Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: Estate clearance and waste disposal
1) Short description
To efficiently clear and dispose safely of fly tipping and other waste
issues, including hazardous waste from our estates. The winning bidder
will work with us to help to maintain clean, tidy and safe estates.
2) Common procurement vocabulary (CPV)
90513000, 90520000
3) Quantity or scope
Estimated value GBP 120 000 per year. The estimated value shown against
the lot is for guidance only and Hounslow Homes does not guarantee a
minimum volume, quantity or spend value.
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT:
Range: between 360 000 and 600 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 36 (from the award of the contract)
5) Additional information about lots
The initial contract period is 36 months with option to extend up to a
further 24 months.
Lot No: 2
Lot title: Pest control services
1) Short description
Pest control contractor to help us deal with rats, mice and other pests
that occur on our estates. This will involve eradicating a variety of
pests and working with us to ensure the long term control of some
problematic infestations. We also have properties that are under the
flight path of Heathrow Airport where birds control may be required.
Estimated value GBP 60 000 per year.
2) Common procurement vocabulary (CPV)
90922000
3) Quantity or scope
Estimated value GBP 60 000 per year. The estimated value shown against the
lot is for guidance only and Hounslow Homes does not guarantee a minimum
volume, quantity or spend value.
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT:
Range: between 180 000 and 300 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 36 (from the award of the contract)
5) Additional information about lots
The initial contract period is 36 months with option to extend up to a
further 24 months.
Lot No: 3
Lot title: Window cleaning and emergency cleaning services
1) Short description
A contractor is required to carry out emergency cleaning tasks on our
estate when our caretaking services are unavailable. This may include
weekend or out of hours service. The contractor will also be required to
carry out window cleaning. This may be, as required, for all our sheltered
blocks as well as general estate window cleaning.
2) Common procurement vocabulary (CPV)
90911300, 90000000, 90910000, 90900000, 90911000
3) Quantity or scope
Estimated value GBP 30 000 per year. The estimated value shown against the
Lot is for guidance only and Hounslow Homes does not guarantee a minimum
volume, quantity or spend value.
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT:
Range: between 90 000 and 150 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 36 (from the award of the contract)
5) Additional information about lots
Initial contract period is 36 months with option to extend for up to a
further period of 24 months.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them
Delivery payment.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As per PQQ and tender documents.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: As per PQQ and tender documents.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
As per PQQ and tender documents.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: For
lot 1 estate clearance and waste disposal, a valid waste carrier licence
is required.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 and maximum number 15
Objective criteria for choosing the limited number of candidates: We
expect to invite 5 highest scoring bidders for each Lot of the 3 Lots,
maximum being 15. It is possible some bidders may qualify for 2 or more
lots and therefore the number invited may be less than 15.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.4) Time limit for receipt of tenders or requests to participate
21.11.2011 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
12.12.2011
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months to 60
months.
VI.3) Additional information
Bidders must be able to show competencies and experience in their selected
lot(s) and use appropriately skilled, trained and experienced personnel.
(MT Ref:83231).
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender.
VI.5) Date of dispatch of this notice:
20.10.2011