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SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Borough of Poole
Asset Management and Property Services, Borough of Poole, Civic Centre,
Annexe Park Road.
Attn: Mr Jeremy Richardson
BH15 2RU Poole
UNITED KINGDOM
Tel. +44 1202633208
E-mail: j.richardson@poole.gov.uk
Internet address(es)
General address of the contracting authority www.boroughofpoole.com
Address of the buyer profile www.supplyingthesouthwest.org.uk
Further information can be obtained at: Supplying The South West
Internet: www.supplyingthesouthwest.org.uk
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Supplying The South West
Internet: www.supplyingthesouthwest.org.uk
Tenders or requests to participate must be sent to: Supplying The South
West
Internet: www.supplyingthesouthwest.org.uk
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting
authorities No

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Cleaning of Borough of Poole buildings and facilities.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance The current requirement includes the following
site category, and approximate internal areas within the Borough of Poole.
First schools, 9 sites totalling approximately 9 000 m².
Middle schools, 5 sites totalling approximately 7 500 m².
Secondary school, 1 site totalling approximately 4 800 m².
Children’s centres, 3 sites totalling approximately 600 m².
Youth centres, 5 sites totalling approximately 1 500 m².
Adult social services sites, 5 sites totalling approximately 4 900 m².
Libraries, 9 sites totalling approximately 2 000 m².
Museum’s, 2 sites totalling approximately 2 300 m².
Administration offices, 11 sites totalling approximately 19 500 m².
Leisure services sites, 4 sites totalling approximately 1 500 m².
Miscellaneous Sites, 7 sites totalling approximately 1 000 m².
Public toilets, 30 sites.
NUTS code UKK
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
To provide a building cleaning service to a specification appropriate to
the use of the premises and facilities within that building. The Building
Cleaning Service will include internal cleaning service, internal and
external window cleaning, janitorial product supply and water hygiene
measures. The service requirements, specification and frequency of
cleaning tasks will vary for each site dependant of the activity which
takes place on that site. This requirement is multi sited, with varied
working time arrangements which will include day time working, evening
working and some sites which operate 7 days per week and require a 7 day
service. There is a requirement for call out response where incidents
occur which require immediate cleaning response outside of the normal
cleaning hours for that site.
II.1.6) Common procurement vocabulary (CPV)
90911000, 90911100, 90911200, 90911300, 90919000, 90919100, 90919200,
90919300
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
No
II.1. Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
As described above in short description of the contract (II.1.5) as
described in the PQQ.
II.2.2) Options
No
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 36 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
Parent company guarantee may be required subject to outcome of financial
checks.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
As contained in tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Joint and Several Liable.
III.1.4) Other particular conditions to which the performance of the
contract is subject
Yes
As contained in tender documents.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order compulsory winding up the administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organization, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are
met:
As contained in PQQ document.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: (a) appropriate statements from banks or, where appropriate, evidence
of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last 3 financial years available, depending on the date on which
the undertaking was set up or the economic operator started trading, as
far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are
met:
As contained in PQQ Document.
Minimum level(s) of standards possibly required As contained in PQQ
Document.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
(b) a list of the principal deliveries effected or the main services
provided in the past 3 years, with the sums, dates and recipients, whether
public or private, involved. Evidence of delivery and services provided
shall be given: - where the recipient was a contracting authority, in the
form of certificates issues or countersigned by the competent authority, -
where the recipient was a private purchaser, by the purchaser’s
certification or, failing this, simply by a declaration by the economic
operator;
(c) an indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator’s undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work;
(d) a description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking’s
study and research facilities;
(f) the educational and professional qualifications of the service
provider or contractor and/or those of the undertaking’s managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in
appropriate cases, and indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract;
(h) a statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services
provider intends possibly to subcontract;
Information and formalities necessary for evaluating if requirements are
met:
As contained in PQQ document.
Minimum level(s) of standards possibly required
As contained in PQQ document.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
Yes

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 maximum number 8
Objective criteria for choosing the limited number of candidates: As
discribed in the PQQ.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 26.7.2011 - 12:00
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
29.7.2011 - 14:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3. Conditions for opening tenders
Persons authorised to be present at the opening of tenders Yes
Members of Borough of Poole legal & democratic.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published:
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
In order to participate in this opportunity you must initially register
with www.supplyingthesouthwest.org.uk and either select "all south west"
or, by council, then "Borough of Poole" from area notification. Please do
not respond to the contact given in I.1 above but refer to the URL given
in annex A.III.
The contract will be for initially for 3 years with 2 possible extensions
of 1 year each.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: After a decision
on award has been made the Borough of Poole will as soon as possible
inform the tenderers and candidates of its decision and include in this
notice the criteria for the award and the reasons for the decision
including the name, score, characteristics and (unless the recipient is a
candidate) the relative advantages of the successful tenderer and the
score of the recipient of the notice plus any other required information.
Unless there is any contingency to account for there will normally be a
minimum 10 calendar day standstill period.
Unless the information has already been given in the standstill letter or
there are legal grounds to withhold information the borough will supply to
any unsuccessful economic operator the reasons why it was unsuccessful and
the information described in the previous paragraph within 15 days of a
request in writing. Such additional information should be required from
the address at i.1 above.
The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for economic
operators who consider the borough has breached its duties to take action
in the High Court. Any such action must be brought promptly (generally
within 3 months) from the date when the grounds for starting the
proceedings first arose. Economic operators are advised to take legal or
other relevant professional advice when considering a legal challenge as
the Regulations contain various time limits for starting proceedings.
Where a contract has not been entered into and a breach is found to have
taken place the Court may make an interim order or order the setting aside
of the award decision or order the Authority to amend any document and may
award damages. If the contract has been entered into and the grounds for
such an order are made out the Court may make a declaration of
ineffectiveness, must impose penalties and may award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
27.6.2011
CONTRACT NOTICE
Services