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Kingston Upon Thames - Building Cleaning Services
« on: May 10, 2011, 10:46:56 am »
SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Surrey County Council
Penrhyn Road
Attn: Zoran Kahvo
KT1 2TW Kingston upon Thames
UNITED KINGDOM
Tel. +44 2085419785
E-mail: zoran.kahvo@surreycc.gov.uk
Further information can be obtained at: Internet:
https://surrey.bravosolution.co.uk
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: Internet:
https://surrey.bravosolution.co.uk
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting
authorities Yes

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Building cleaning, Window cleaning and Pest control services Framework.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Surrey County - UK.
NUTS code UKJ23
II.1.3) The notice involves
The establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged 6
Duration of the framework agreement: Duration in year(s): 2
Estimated total value of purchases for the entire duration of the
framework agreement
estimated cost excluding VAT
Range: between 2 000 000 and 4 600 000 GBP
II.1.5) Short description of the contract or purchase(s)
Building Cleaning, Window cleaning and Pest control services Framework is
on a call-off basis throughout the Council's administrative area of Surrey
for the benefit of the Surrey County Council plus, as desired, all other
11 District and Borough Councils in.
Surrey:
— Elmbridge Borough Council,
— Epsom and Ewell Borough Council,
— Guildford Borough Council,
— Mole Valley District Council,
— Reigate and Banstead Borough Council,
— Runnymede Borough Council,
— Spelthorne Borough Council,
— Surrey Heath Borough Council,
— Tandridge District Council,
— Waverley Borough Council,
— Woking Borough Council plus Surrey Police Authority and emergency
services etc. that may wish to join this contract at a later date.Surrey
County Council intends to conclude a framework agreement which will
entitle the potential use of the above list to award a specific contract
(“call-off contract”) from time to time based on the framework agreement.
Surrey County Council and these listed will be entitled to award any
call-off contracts under this framework agreement.
The contract is for the delivery of:
1. Provision of building cleaning
To provide regular (daily) and periodic cleaning to a number of Council
premises which will include, libraries, admin offices, youth centres etc.
The successful supplier(s) will carry out cleaning as per a specification
and agreed daily, weekly, monthly tasks. Hours for each premises will be
determined on the square meterage of that site.
2. Provision of window cleaning
To provide cleaning of the inside and outside of external windows and
doors, internal glass partitions on a half yearly basis.
3. Provision of pest control
To provide a responsive and planned service to eradicate infestations and
pests.
In addition the London Borough of Richmond upon Thames may also award call
off contracts for Lots 2 and 3 only. For avoidance of doubt the London
Borough of Richmond will not be allowed to call off for Lot 1 (Building
cleaning).
The contractor must ensure compliance with regulations relating to the
required services.
II.1.6) Common procurement vocabulary (CPV)
90911200, 90900000, 90910000, 90919100, 90919200, 90920000, 90921000,
90924000, 90923000, 90922000, 90911300
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8) Division into lots
Yes
tenders should be submitted for one or more lots
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.2) Options
Yes
description of these options: The Council reserves the right to extend the
Framework agreement and all lots under it for any period up to 4 years in
total.
INFORMATION ABOUT LOTS
LOT NO: 1
TITLE Building cleaning
1) SHORT DESCRIPTION
To provide regular (daily) and periodic cleaning to a number of Council
premises which will include, libraries, admin offices, youth centres etc.
The successful supplier(s) will carry out cleaning as per a specification
and agreed daily, weekly, monthly tasks. Hours for each premises will be
determined on the square meterage of that site.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911200, 90910000, 90919200
3) QUANTITY OR SCOPE
Excluding VAT
Range between 1 600 000 and 3 400 000 GBP
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION
Duration in months: 24 (from the award of the contract)
5) ADDITIONAL INFORMATION ABOUT LOTS
There is no guarantee of the value of services commissioned under this
lot.
The Council reserves the right to extend the Framework agreement and all
lots under it for any period up to 4 years in total.
LOT NO: 2
TITLE Window cleaning
1) SHORT DESCRIPTION
To provide cleaning of the inside and outside of external windows and
doors, internal glass partitions on a half yearly basis.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911300
3) QUANTITY OR SCOPE
Excluding VAT
Range between 200 000 and 600 000 GBP
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION
Duration in months: 24 (from the award of the contract)
5) ADDITIONAL INFORMATION ABOUT LOTS
There is no guarantee of the value of services commissioned under this
lot.
The Council reserves the right to extend the Framework agreement and all
lots under it for any period up to 4 years in total.
LOT NO: 3
TITLE Pest control
1) SHORT DESCRIPTION
To provide a responsive and planned service to eradicate infestations and
pests.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90922000, 90924000, 90921000, 90923000
3) QUANTITY OR SCOPE
Excluding VAT
Range between 200 000 and 600 000 GBP
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION
Duration in months: 24 (from the award of the contract)
5) ADDITIONAL INFORMATION ABOUT LOTS
There is no guarantee of the value of services commissioned under this
lot.
The Council reserves the right to extend the Framework agreement and all
lots under it for any period up to 4 years in total.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
Any such requirement will be included in the invitation to tender (ITT)
document.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
Payment details will be included within the invitation to tender (ITT)
document.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Any such requirement will be included in the invitation to tender (ITT)
document.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required
once) - Browse to the eSourcing Portal: https://surrey.bravosolution.co.uk
and click the link to register - Accept the terms and conditions and click
'continue' - Enter your correct business and user details - Note the
username you chose and click 'Save' when complete - You will shortly
receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the
username/password - Click the 'PQQs / ITTs Open To All Suppliers' link.
(These are Pre-Qualification Questionnaires or Invitations to Tender open
to any registered supplier) - Click on the relevant PQQ/ ITT to access the
content. - Click the 'Express Interest' button at the top of the page. -
This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a
secure area reserved for your projects only) -You can now access any
attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box.
3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT
Details', you can choose to 'Create Response' or to 'Decline to Respond'
(please give a reason if declining) - You can now use the ‘Messages’
function to communicate with the buyer and seek any clarification - Note
the deadline for completion, then follow the onscreen instructions to
complete the PQQ/ ITT - There may be a mixture of online & offline actions
for you to perform (there is detailed online help available) You must then
submit your reply using the 'Submit Response' button at the top of the
page. If you require any further assistance please consult the online
help, or contact the eTendering help desk.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: In accordance with Articles 45to 50 of the Directive 2004/18/EC and
Regulation 24 of the Public Contract Regulations 2006 and as setout in the
pre-qualification questionnaire (PQQ) available through the Surrey County
Council e-procurementportal provided by Bravo Solutions. Interested
suppliers will need to register on the Surrey County Council e-procurement
portal by following the instructions herein.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
In accordance with Articles 45 to 50 of the Directive 2004/18/EC and
Regulation 25 of the Public ContractRegulations 2006 and as set out in the
pre-qualification questionnaire (PQQ) available through the SurreyCounty
Council e-procurement portal provided by Bravo Solutions. Interested
suppliers will need to register onthe Surrey County Council e-procurement
portal by following the instructions herein.

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 maximum number 15
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
PQQ 258; PQQ259; PQQ260 and PQQ261
IV.3.4) Time-limit for receipt of tenders or requests to participate
6.6.2011
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Surrey County Council
County Hall, Penrhyn Road,
KT1 2DN Kingston Upon Thames
UNITED KINGDOM
OJ Ref 89/2011 7
VI.5) DATE OF DISPATCH OF THIS NOTICE:
5.5.2011