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SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Sentinel Housing Association
56 Kingsclere Road
RG21 6XG Basingstoke
UNITED KINGDOM
E-mail: adrian.brinkley@randallsimmonds.co.uk
Internet address(es)
General address of the contracting authority www.sentinelha.org.uk
Further information can be obtained at: Randall Simmonds LLP
28 Devon Square
Contact: Randall Simmonds LLP
Attn: Adrian Brinkley
TQ12 2HH Newton Abbot
UNITED KINGDOM
Tel. +44 1626201020
E-mail: adrian.brinkley@randallsimmonds.co.uk
Internet: http://www.randallsimmonds.co.uk
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Randall Simmonds LLP
28 Devon Square
Contact: Randall Simmonds LLP
Attn: Adrian Brinkley
TQ12 2HH Newton Abbot
UNITED KINGDOM
Tel. +44 1626201020
E-mail: adrian.brinkley@randallsimmonds.co.uk
Tenders or requests to participate must be sent to: Sentinal Housing
Association
56 Kingsclere Road
RG21 6XG Basingstoke
UNITED KINGDOM
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Housing and community amenities
The contracting authority is purchasing on behalf of other contracting
authorities No

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Cleaning Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Main place of performance North Hampshire and surrounding districts.
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Sentinel Housing Association is a housing association that manages over 7
900 affordable homes for rent and shared ownership, together with
supported housing across north Hampshire and surrounding districts.
Sentinel is seeking a suitably qualified partner to carry out cleaning of
communal areas over a three year period, with the option to extend on an
annual basis for a further two years. The Contract includes, but is not
limited to cleaning of communal areas and offices, including wash down,
sweeping, cleaning of windows, rubbish removal etc. as appropriate. The
Contract may be extended to encompass other areas, including cleaning of
void properties, during the term.
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
No
II.1. Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
Sentinel wishes to achieve value for money therefore seeks expressions of
interest from experienced service delivery willing to implement best
practice in their service delivery. Sentinel is seeking to enter into an
agreement with a single service provider for a term of 3 years, with the
option to extend on an annual basis for a further two years, although
Sentinel will retain the right to terminate the contract at any time
during the term.
Excluding VAT
Range between 300 000,00 and 500 000,00 GBP
II.2.2) Options
No
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 36 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
Details of the deposits and guarantees by Sentinel will be set out in the
Tender and Contract Documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
Terms of financing and payment arrangements will be set out in the Tender
and Contract Documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: As set out in the pre-qualification questionnaire which is available
from the address in Annex A.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: Applicants will be required to complete a pre-qualification
questionnaire. The questionnaire is available from the address in Annex A.
Minimum level(s) of standards possibly required Applicants will be
required to confirm that the anticipated value of services of 250 000 to
300 000 GBP, does is no more than 70 % of their annual turnover. A 400 000
GBP annual turnover requirement.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
Applicants will be required to complete a pre-qualification questionnaire.
The questionnaire is available from the address in Annex A.
Minimum level(s) of standards possibly required
Any minimum levels of technical capacity required by Sentinel will be set
out in the pre-qualification questionnaire.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 4 maximum number 6
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 9.6.2011
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
13.6.2011 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
19.6.2011
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Body responsible for mediation procedures
Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: 3 months
VI.4.3) Service from which information about the lodging of appeals may
be obtained
Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
VI.5) DATE OF DISPATCH OF THIS NOTICE:
5.5.2011
CONTRACT NOTICE
Services