SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
WM Housing Group Limited
Barnsley Hall, Barnsley Hall Road
Contact: Debbie Purchase - Group Head of Procurement
Attn: Debbie Purchase
B61 0TX Bromsgrove
UNITED KINGDOM
Tel. +44 2476767213
E-mail:
debbie.purchase@wmhousing.co.ukInternet address(es)
General address of the contracting authority
http://wmhousing.co.ukFurther information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Housing and community amenities
The contracting authority is purchasing on behalf of other contracting
authorities Yes
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
WMHG 2011-003 cleaning and grounds maintenance.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Herefordshire.
Worcestershire.
West Midlands.
Warwickshire.
NUTS code UKG
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Generally services for cleaning, window cleaning, grounds maintenance and
minor tree surgery to communal areas of social housing properties across
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Herefordshire, Worcestershire, Birmingham and West Midlands and the
delivery of window cleaning and grounds maintenance services to properties
and schemes across Coventry as more particularly described in the
individual lots.
The scope of this procurement (and subsequent contract(s)) will initially
be as outlined above. The authority reserves the right to add other
properties in other areas in which we have, or may have in the future, a
vested or contractual interest.
As the Contracting Authority is purchasing on behalf of other Contracting
Authorities, namely the current members of WM Housing Group Limited as
identified at VI.3 and in the individual lot specific information at
Annexes B(1) – (14) and on behalf of future members of the WM Housing
Group Limited as described in VI.3, all of these organisations will be
entitled to use the services of the contractor appointed and may for that
purpose join in the contract to be entered by the Contracting Authority
with the successful contractor, or alternatively issue orders for the
supply of services in accordance with its terms”.
II.1.6) Common procurement vocabulary (CPV)
90911000, 77314000, 77340000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.
Division into lots
Yes
tenders should be submitted for one or more lots
II.1.9) Variants will be accepted
Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The total quantity or scope is more particularly described in the
individual lots and the estimated value is as set out below.
Excluding VAT
Range between 4 500 000,00 and 5 500 000,00 GBP
II.2.2) Options
Yes
description of these options: WMHG will reserve the option to extend the
contract for an additional period of 2 years plus a further 2 years. The
initial contract period will be for 4 years (48 months).
provisional timetable for recourse to these options: in months: 48 (from
the award of the contract)
Number of possible renewals Range: between 1 and 2
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 48 (from the award of the
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contract)
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 48 (from the award of the contract)
INFORMATION ABOUT LOTS
LOT NO: 1
TITLE Cleaning - Harden Housing Association (excluding badgers bank)
1) SHORT DESCRIPTION
Communal cleaning service across 39 schemes consisting of flats with
communal areas. All schemes are situated in urban areas across the West
Midlands. 2 care homes form part of this lot based at Dudley and Sandwell.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911100
3) QUANTITY OR SCOPE
Excluding VAT 387 600,00 GBP
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION
Duration in months: 48 (from the award of the contract)
LOT NO: 2
TITLE Grounds maintenance and minor tree surgery - Whitefriars Housing
Association
1) SHORT DESCRIPTION
To carry out grounds maintenance operations on Whitefriars land throughout
the City of Coventry, encompassing open ground, communal areas, tenants’
gardens and enclosed spaces. To include maintaining grass, shrubs, and
hedges plus minor tree works.
2) COMMON PROCUREMENT VOCABULARY (CPV)
77314000, 77340000
3) QUANTITY OR SCOPE
Excluding VAT 3 088 000,00 GBP
LOT NO: 3
TITLE Cleaning - Nexus Housing Association - Worcester City, Redditch,
Bromsgrove, Wyre Forest, Malvern Hills and Wychavon
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911100
3) QUANTITY OR SCOPE
Excluding VAT 387 000,00 GBP
LOT NO: 4
TITLE Cleaning - Kemble Housing Association
1) SHORT DESCRIPTION
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Cleaning of communal areas for 14 schemes consisting of 1 or 2 blocks with
schemes across Herefordshire as well as Market Towns.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911100
3) QUANTITY OR SCOPE
Excluding VAT 66 240,00 GBP
LOT NO: 5
TITLE Window Cleaning - Harden Housing Association (excluding badgers
bank)
1) SHORT DESCRIPTION
Communal Window cleaning at 39 schemes consisting of flats that have
communal windows. This includes the cleaning of internal and externals of
the communal windows. All schemes are situated within urban areas across
the West Midlands.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911300
3) QUANTITY OR SCOPE
Excluding VAT 51 000,00 GBP
LOT NO: 6
TITLE Window Cleaning - Nexus Housing Association
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911300
3) QUANTITY OR SCOPE
Excluding VAT 68 000,00 GBP
LOT NO: 7
TITLE Window Cleaning - Kemble Housing Association
1) SHORT DESCRIPTION
Window cleaning of communal areas for 19 schemes consisting of 1 or 2
blocks with schemes across Herefordshire as well as Market Towns, lot
includes leaseholder schemes.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911300
3) QUANTITY OR SCOPE
Excluding VAT 40 000,00 GBP
LOT NO: 8
TITLE Window cleaning - Whitefriars Housing Association
1) SHORT DESCRIPTION
To carry out window cleaning to nominated communal windows in blocks of
flats, sheltered and Housing With Care sites and nominated offices across
Whitefriars stock and within the City of Coventry at designated regularity
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throughout the year.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911300
3) QUANTITY OR SCOPE
Excluding VAT 575 000,00 GBP
LOT NO: 9
TITLE Grounds maintenance and minor tree surgery - Harden Housing
Association
1) SHORT DESCRIPTION
Communal Grounds Maintenance services at 60 schemes, consisting of blocks
of flats and houses situated in urban areas across the West Midlands.
There are 2 care homes as part of the lot, one situated in Dudley and one
in the Sandwell area.
2) COMMON PROCUREMENT VOCABULARY (CPV)
77314000, 77340000
3) QUANTITY OR SCOPE
Excluding VAT 457 000,00 GBP
LOT NO: 10
TITLE Grounds maintenance and minor tree surgery - Nexus Housing
Association - Worcester City
2) COMMON PROCUREMENT VOCABULARY (CPV)
77314000, 77340000
3) QUANTITY OR SCOPE
Excluding VAT 218 000,00 GBP
LOT NO: 11
TITLE Grounds Maintenance and minor tree surgery - Nexus Housing
Association - Redditch, Bromsgrove and Wyre Forest
2) COMMON PROCUREMENT VOCABULARY (CPV)
77314000, 77340000
3) QUANTITY OR SCOPE
Excluding VAT 90 000,00 GBP
LOT NO: 12
TITLE Grounds Maintenance and minor tree surgery - Nexus Housing
Association - Malvern Hills and Wychavon
2) COMMON PROCUREMENT VOCABULARY (CPV)
77314000, 77340000
3) QUANTITY OR SCOPE
Excluding VAT 185 000,00 GBP
LOT NO: 13
TITLE Grounds maintenance and minor tree surgery - Kemble Housing
Association - Hereford City
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1) SHORT DESCRIPTION
Grounds Maintenance and minor tree surgery for 22 schemes (including
leaseholders) within Hereford City.
2) COMMON PROCUREMENT VOCABULARY (CPV)
77314000, 77340000
3) QUANTITY OR SCOPE
Excluding VAT 120 000,00 GBP
LOT NO: 14
TITLE Grounds maintenance and minor tree surgery - Kemble Housing
Association - Hereford Rural
1) SHORT DESCRIPTION
Grounds maintenance and minor tree surgery for 29 schemes in villages and
smaller settlements across Herefordshire as well as Market Towns.
2) COMMON PROCUREMENT VOCABULARY (CPV)
77314000, 77340000
3) QUANTITY OR SCOPE
Excluding VAT 140 000,00 GBP
LOT NO: 15
TITLE Cleaning of WMHG Admin offices at Bromsgrove and Rubery
1) SHORT DESCRIPTION
Cleaning of WMHG Limited's own administration offices - for WMHG Head
Office at Bromsgrove (2 separate 2 storey buildings on the same site) and
for Harden Housing Association and WMHG Development administration offices
on the ground floor of a multi-storey building at Rubery near Birmingham.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911100
3) QUANTITY OR SCOPE
Excluding VAT 96 000,00 GBP
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
Details will be given in the tender documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
Details will be given in the tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Details will be given in the tender documents.
III.1.4) Other particular conditions to which the performance of the
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contract is subject
Yes
The Contract may be subject to Contract Performance Conditions in
accordance with Regulation 39 of the Public Contracts Regulations 2006.
III.2) CONDITIONS FOR PARTICIPATION
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required As set out in the
pre-qualification questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required
As set out in the pre-qualification questionnaire.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 maximum number 8
Objective criteria for choosing the limited number of candidates: As set
out in the pre-qualification questionnaire.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
WMHG 2011-003 Cleaning and Grounds Maintenance
IV.3.2) Previous publication(s) concerning the same contract
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No
IV.3.3) Conditions for obtaining specifications and additional documents
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
13.6.2011 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
The contracting authority is procuring the contract on behalf of all
current and future members of the WM Housing Group, including:
Whitefriars Housing Group Limited, Harden Housing Association
(Midlands)(2005) Limited, West Mercia Homes Limited, Nexus (Midlands)
Housing Association (2005) Limited, Kemble Housing Limited and all other
wholly owned subsidiaries that form part of the WM Housing Group Limited
or are incorported into that group.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
As above
Body responsible for mediation procedures
As above
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: WM Housing Group
Limited will incorporate a minimum 15 calendar days standstill period at
the point information on the award of contract is communicated to
tenderers. This period allows unsuccessful tenderers to seek further
debriefing from the Contracting Authority before the contract is entered
into. If an appeal regarding the award of contract has not been
successfully resolved, the Public Contracts (Amendment) Regulations 2009
(SI2009/2992) provide for aggrieved parties who have been harmed or at
risk of harm by breach of the Rules to take action in the High Court
(England, Wales and Northern Ireland). Any such action must be brought
within 3 months. Where a contract has not been entered into, the Court may
order the setting aside of the award decision, or order the Contracting
Authority to amend any document and may award damages. If the contract has
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been entered into the Court may generally only award damages.
VI.4.3) Service from which information about the lodging of appeals may
be obtained
See contact details of contracting authority above.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
5.5.2011
CONTRACT NOTICE
Services