SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
University Campus Suffolk
Waterfront Building, Neptune Quay
Contact: Finance Department - Procurement
Attn: Head of Procurement
IP4 1QJ Ipswich
UNITED KINGDOM
Tel. +44 1473338350
E-mail:
procurement@ucs.ac.ukInternet address(es)
General address of the contracting authority
http://www.ucs.ac.ukAddress of the buyer profile http//www.ucs.ac.uk
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
University Campus Suffolk - third party hosting site Delta-ets
Waterfront Building
Ipswich
UNITED KINGDOM
Internet:
http://www.delta-ets.comTenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Education
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Cleaning services to Ipswich campus.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
NUTS code UKH14
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Cleaning services. Accommodation, building and window cleaning services.
Cleaning services to three buildings within close proximity in Ipswich
adjacent the waterfront. Cleaning services will include surface cleaning
of all spaces, programmed deep and special cleans and day janitor service.
II.1.6) Common procurement vocabulary (CPV)
90910000, 90911000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.
Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
All finishes within the building; this will be based on the O&M manuals
which will provide the correct cleaning instructions as provided by the
manufacturers. A schedule of areas and frequencies will be used to monitor
progress and highlight any areas falling below standard. The cleaning will
include furniture and fittings on a rotational basis. The contractor will
keep the external areas clean and tidy. This is as important as the
internal cleanliness as many visitors will be using the facilities around
the perimeter of the building, e.g. cafés, disabled car parking and
cycle-parks. The cleaning contractor will provide all consumables required
to meet the specification requirements and will hold sufficient stores
onsite to ensure shortages never occur. A "just in time" policy will be
adopted as storage space is at a premium.
Excluding VAT
Range between 300 000 and 450 000 GBP
II.2.2) Options
Yes
description of these options: 12 months contract with two possible
renewals up to 3 years in total. Renewals based on contractor's
performance in previous year.
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 12 (from the award of the
contract)
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 1.8.2011. Completion 31.7.2012
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
The proposed contract will be priced in sterling. Payment by BACS. The
normal UCS payment terms are 30 days from receipt of a certified correct
invoice.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: (a) Is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) Has been convicted by a judgement which has he force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by ay means
which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information
required under this section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal
organisation as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Written declarations that none of a) to k) apply to the economic operator,
its employees, contractors or agents and as described in the contract
documents must accompany the completed tender submission.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: (a) Appropriate statements from banks or, where appropriate, evidence
of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) A statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last 3 financial years available, depending on the date on which
the undertaking was set up or the economic operator started trading, as
far as the information on these turnovers is available.
Evidence of minimum levels of standards to accompany tender package.
Minimum level(s) of standards possibly required a) Copies of insurance
policies or equivalent b) & c) copies of the latest audited report or
where not required by statute in the country of origin copy of most recent
audited balance sheet and profit & loss account.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
(a) A list of the works carried out over the past five years, accompanied
by certificates of satisfactory execution for the most important works.
These certificates shall indicate the value, date and site of the works
and shall specify whether they were carried out according to the rules of
the trade and properly completed. Where appropriate, the competent
authority shall submit these certificates to the contracting authority
direct;
(b) A list of the principal deliveries effected or the main services
provided in the past 3 years, with the sums, dates and recipients, whether
public or private, involved. Evidence of delivery and services provided
shall be given:
— where the recipient was a contracting authority, in the form of
certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser's
certification or, failing this, simply by a declaration by the economic
operator.
(f) The educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(h) A statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last three years;
(i) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services
provider intends possibly to subcontract;
(k) With regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the authenticity of which
must be certified if the contracting authority so requests;
(ii) certificates drawn up by official quality control institutes or
agencies of recognised competence attesting the conformity of products
clearly identified by references to specifications or standards.
Written declaration that economic operator complies with the requirements
above and as described in the contract documents.
Minimum level(s) of standards possibly required
Supporting documents or copies should be included with completed tender
submission.
III.2.4) Reserved contracts
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Open
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
4007
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 12.4.2011 - 10:00
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
19.4.2011 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in days 90 (from the date stated for receipt of tender)
IV.3.
Conditions for opening tenders
Date: 20.4.2011 - 10:00
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
The invitation to tender pack which includes the UCS terms & conditions
and the specification is available for download at
http://www.delta-ets.com. Please use access code XK4UU77YZC if required.
GO reference: GO-201139-PRO-2227994.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
University Campus Suffolk
Waterfront Building, Neptune Quay
IP4 1QJ Ipswich
UNITED KINGDOM
E-mail:
procurement@ucs.ac.ukTel. +44 1473338350
Internet:
http://www.ucs.ac.ukVI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: UCS will
incorporate a minimum of 10 calendar days standstill period at the point
information on award of the contract is communicated to tenderers. This
period allows unsuccessful tenderers to seek further debriefing from the
contracting authority before the contract is entered into. Applicants have
2 working days from the notification of the award decision to request
additional debriefing and that information has to be provided a minimum of
3 days before expiry of the standstill period. Such additional information
should be requested from the address given at I.1.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
9.3.2011