SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
University of East London
4-6 University Way
E16 2RD London
UNITED KINGDOM
E-mail:
purchasing@uel.ac.ukInternet address(es)
General address of the contracting authority
www.uel.ac.ukAddress of the buyer profile
http://www.uel.ac.uk/financialservices/procurement.htmFurther information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Education
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Cleaning Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance London.
NUTS code UKI12
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Cleaning and associated services.
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.
Division into lots
No
II.1.9) Variants will be accepted
Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The University of East London are seeking to appoint an experienced and
competent contractor to manage its cleaning and associated functions
across its mixed building profile within East London.
We would expect the contractor to ensure its workforce is appropriately
resourced with equipment and materials, well trained and supervised and to
be flexible and proactive. Excellent quality systems will be used and
fully audited to ensure consistency to agreed standards. Sound
environmental approaches will be needed to minimise the University Carbon
footprint. Excellent communication and timely management reporting will be
expected, with supporting key performance indicators to demonstrate
continuous improvement over the life of the contract.
The buildings are a mixture of styles and ages ranging from Grade 11
listed to temporary on site accommodation, although the majority of the
estate is less than 15 years old. There are two main University Campuses
with a small number of satellite buildings There are also plans for future
expansion with a new sports complex under construction and a joint
development with Birkbeck University in Stratford. The contract will be
designed to enable any associated educational institutions to join should
the opportunity arise.
Value approx 1 000 000 GBP pa.
Excluding VAT 3 000 000 GBP
II.2.2) Options
Yes
description of these options: An option to extend by up to 2 years.
An option to extend the contract to include associated education
institutions.
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 36 (from the award of the
contract)
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 36 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
See tender documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
See tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
In the event of a group of suppliers submitting a joint tender UEL will
require each supplier to become jointly and severably responsible for the
contract.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: See tender documents.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: Applicants will be required to provide evidence of the last two years
accounts.
Minimum level(s) of standards possibly required See tender documentation.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
See tender documents.
Minimum level(s) of standards possibly required
See tender documents.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates: 1).
Company history and organisation.
Weighting 10 %.
2).
Economic and financial standing. The supplier must be in a sound financial
position to participate in a procurement of this size as set out in
Regulation 24 of the Public Services Contracts Regulations 2006 (SI 2006
No 5). This may entail independent financial checks.
Due to the size of the contract, no prime contractors with a turnover of
less than 4 000 000 GBP will be considered for this tender.
Weighting 10 %.
Including supplier acceptability status of supplier in relation to
Regulation 23 of the Public Services Contracts Regulations 2006 (SI 2006
No 5).
Pass or fail.
3) Statutory and Insurance the company must demonstrate its conformity
with health and safety and equal opportunities legislation and prove
adequate insurance is in place.
Weighting 5 %.
4) Supplier capacity and capability Assessment of the totality of
resources and core competences available to the supplier(s).
Weighting 30 %.
5) Experience The Service Provider must be able to demonstrate a
successful track record of providing similar services to those listed in
the Official Journal of the European Union (OJEU) notice as set out in
Regulation 25 of the Public Services Contracts Regulations 2006 (SI 2006
No. 5).
Weighting 35 %.
6) Quality systems in place.
Weighting 10 %.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated No
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
TEN 2010/07
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 13.1.2011
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
13.1.2011
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
1.4.2011
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.
Conditions for opening tenders
Date: 4.4.2011
Persons authorised to be present at the opening of tenders Yes
Authorised representatives of UEL.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: December 2013.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.5) DATE OF DISPATCH OF THIS NOTICE:
6.12.2010