SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Procurement Lincolnshire
Room 4:09, Orchard House, Newland
Attn: Alan Johnston
LN1 1YL Lincoln
UNITED KINGDOM
Tel. +44 1522553619
E-mail:
procurement.lincolnshire@lincolnshire.gov.ukFax +44 1522554234
Internet address(es)
General address of the contracting authority
www.procurementlincolnshire.co.ukFurther information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting
authorities Yes
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
UK-Lincoln: office cleaning.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Throughout the county of Lincolnshire.
NUTS code UKF3
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
General cleaning service for Lincolnshire County Council (LCC) properties
portfolio located throughout the districts of Lincolnshire. Available for
use by all Lincolnshire County, district, borough and city councils,
educational establishments and fire and rescue services. The contract will
be a split start with LCC utilising the contract effectively from
1.4.2011. It is anticipated that the annual spend for the LCC element
starting 1.4.2011 will be in the region of 700 000 GBP per annum with 50 %
of their properties being in Lincoln the other 50 % spread throughout the
county. Additional properties will be added from 1.4.2012. It is
anticipated that the additional annual spend for this element will be in
the region of 400 000 GBP. Additional parties having access to this
contract may join at the end of their existing arrangements. This contract
will be for an initial period of 2 years with an option to extend for
further periods up to a maximum of 2 years (31.3.2015) subject to mutual
consent between the parties.
II.1.6) Common procurement vocabulary (CPV)
90919200
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.
Division into lots
Yes
tenders should be submitted for one or more lots
II.1.9) Variants will be accepted
Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
Excluding VAT 8 500 000 GBP
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 1.4.2011. Completion 31.3.2015
INFORMATION ABOUT LOTS
LOT NO: 1
TITLE UK-Lincoln: office cleaning
1) SHORT DESCRIPTION
General cleaning service for the property portfolio located in the
geographical area of the City of Lincoln Council.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90919200
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION
Starting 1.4.2011. Completion 31.3.2015
LOT NO: 2
TITLE UK-Sleaford: office cleaning
1) SHORT DESCRIPTION
General cleaning service for the property portfolio located in the
geographical area of the North Kesteven District Council.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90919200
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION
Starting 1.3.2011. Completion 31.3.2015
LOT NO: 3
TITLE UK-Grantham: office cleaning
1) SHORT DESCRIPTION
General cleaning service for the property portfolio located in the
geographical area of South Kesteven District Council.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90919200
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION
Starting 1.4.2011. Completion 31.3.2015
LOT NO: 4
TITLE UK-Spalding: office cleaning
1) SHORT DESCRIPTION
General cleaning service for the property portfolio located in the
geographical area of South Holland District Council.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90919200
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION
Starting 1.4.2011. Completion 31.3.2015
LOT NO: 5
TITLE UK-Gainsborough: office cleaning
1) SHORT DESCRIPTION
General cleaning service for the property portfolio located in the
geographical area of West Lindsey District Council.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90919200
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION
Starting 1.4.2011. Completion 31.3.2015
LOT NO: 6
TITLE UK-Louth: office cleaning
1) SHORT DESCRIPTION
General cleaning service for the property portfolio located in the
geographical area of East Lindsey District Council.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90919200
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION
Starting 1.4.2011. Completion 31.3.2015
LOT NO: 7
TITLE UK-Boston: office cleaning
1) SHORT DESCRIPTION
General cleaning service for the property portfolio located in the
geographical area of Boston Borough Council.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90919200
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION
Starting 1.4.2011. Completion 31.3.2015
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 10 maximum number 20
Objective criteria for choosing the limited number of candidates: Ensuring
adequate coverage for the geographical lots to provide competition.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
PL10/051
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 10.12.2010 - 12:00
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
20.12.2010 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.
Conditions for opening tenders
Persons authorised to be present at the opening of tenders Yes
Council officers.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). For the
avoidance of doubt, the contracting authority confirms that no weight will
be attached to whether or not an economic operator is an SME in selecting
economic operators to participate or in assessing the most economically
advantageous tender.
Suppliers must read through this complete set of instructions and follow
the process to respond to this pre qualification questionnaire.
Your PQQ must be completed and submitted electronically by using Vault
through BiPs Delta-ets by the due date of 17.12.2010 (12:00).
The information and documents for this tender will be accessible at the
following website
www.delta-ets.com. To be able to access these documents
you will need to register your company details and enter the following
tender access code (TAC) 04T594383 at the bottom of the registration page,
thereafter you will be issued with a username and password. If you have
already registered with Delta previously, please follow the link shown and
click on the 'Delta-ets Home' tab instead. This will redirect you to the
home page where you can log on using your existing username and password
to collect the tender documents.
If you have registered and have forgotten your username and password,
please click on the forgotten password link on the Delta-ets homepage.
Please keep this username and password secure, and do not pass it to any
third parties.
You must log into Delta-ets and click on the Vault tab, you will then
automatically view the PQQ title. Click on this link and you will be taken
into the tenderbox where the documents are stored, please check that you
are able to access these online PQQ documents. If you are experiencing
problems, then please contact the Delta helpdesk via email,
helpdesk@delta-ets.com or call +44 08452707050 for further assistance.
Please ensure that you allow yourself plenty of time when responding to
this invite prior to the closing date and time. If you are uploading
multiple documents you will have to individually load one document at a
time or you can opt to zip all the documents in an application like WinZip
or WinRar.
GO reference: GO 10111810/01.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
18.11.2010