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SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)
University of Kent
Purchasing Office, Darwin College, Kent
Contact: Purchasing Manager
Attn: Julie Elmes
CT2 7NY Canterbury
UNITED KINGDOM
Tel. +44 1227824199
E-mail: purchasing@kent.ac.uk
Fax +44 1227824166
Internet address(es)
General address of the contracting authority www.kent.ac.uk
Address of the buyer profile purchasing@kent.ac.uk
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Education
The contracting authority is purchasing on behalf of other contracting
authorities No

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Cleaning services - Medway.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance University of Kent - Medway Campus - Chatham,
Kent UK.
NUTS code UKJ41
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Expressions of interest are invited from Companies wishing to be
considered to provide an internal Cleaning Service for the University of
Kent, Medway Campus at Chatham, Kent.
Spaces to be cleaned will include (but not be limited to) office and

study/teaching areas, studios, workshops, kitchenettes & toilets. Further
buildings are likely to be added between 2011/14. Current approximate Net
area to be cleaned 9 914,54 sq m.
Location.
The University of Kent at Medway is located approximately 30 miles from
the main Canterbury Campus. It is based at the Chatham Maritime (Medway)
Campus. A number of buildings to be cleaned are within the grounds of
Chatham Historic Dock Yard.
II.1.6) Common procurement vocabulary (CPV)
90911200
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1. Division into lots
No
II.1.9) Variants will be accepted
Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
Spaces to be cleaned will include office and study/teaching areas,
studios, workshops, kitchenettes & toilets. Further buildings are likely
to be added in 2011/14. Approximate Net area to be cleaned: 9 914,54 Sq m.
II.2.2) Options
Yes
description of these options: This will be a 3 year contract, with
provision to extend for 2 further years by mutual agreement.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 2.5.2011. Completion 1.5.2014

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
Payment terms: Monthly, 30 days from submission of a correctly presented
invoice.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: A Supplier Quality and Commercial Questionnaire is required to be
submitted and will form the basis of evaluation. This can be obtained by
sending an email entitled ' Internal Building Cleaning Services - Medway
Campus' to Purchasing@kent.ac.uk.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: The Applicant shall provide proof of the economic and financial

capacity as set out in our Supplier Quality and Commercial Questionnaire.
A Supplier Quality and Commercial Questionnaire is required to be
submitted and will form the basis of evaluation. This can be obtained by
sending an email entitled ' Internal Building Cleaning Services - Medway
Campus' to Purchasing@kent.ac.uk.
Minimum level(s) of standards possibly required A Company Turnover of at
least 1 500 000 GBP will be required.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
The Applicant should provide proof of their technical capacity, experience
and capabilities as set out in our Supplier Quality and Commercial
Questionnaire. A Supplier Quality and Commercial Questionnaire is required
to be submitted and will form the basis of evaluation. This can be
obtained by sending an email entitled ' Internal Building Cleaning
Services - Medway Campus' to Purchasing@kent.ac.uk.
Minimum level(s) of standards possibly required
It is highly desirable that applicants should meet the requirements of the
OHSAS management system with ISO9001:2008 and ISO14001.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators 6
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated No
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority

JT/7001/161110
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 5.1.2011
Payable documents
price 50 GBP
Terms and method of payment: Cheque for 50 GBP to be sent with completed
questionnaire.
IV.3.4) Time-limit for receipt of tenders or requests to participate
6.1.2011
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
27.1.2011
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3. Conditions for opening tenders
Date: 8.3.2011
Place
Darwin College, Darwin Road, Canterbury, Kent.
Persons authorised to be present at the opening of tenders No

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.5) DATE OF DISPATCH OF THIS NOTICE:
16.11.2010