SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Family Mosaic
20 Queen Elizabeth Street
Contact: Asset Management
Attn: Danny Lloyd
SE1 2RJ London
UNITED KINGDOM
Tel. +44 2070891303
E-mail:
danny.lloyd@familymosaic.co.ukInternet address(es)
General address of the contracting authority
http://www.familymosaic.co.ukAddress of the buyer profile
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA12901Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Housing and community amenities
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Grounds maintenance and cleaning services contracts.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance UK - London and homes counties.
NUTS code UKI
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
— Lot 1: provision and management of grounds maintenance services to
landscaped areas, general access pathways and parking area,
— Lot 2: provision and management of cleaning services to communal areas
of general residential and special needs homes, offices and designated
external areas.
Note: To register your interest in this notice and obtain any additional
information please visit the myTenders web site at
http://www.myTenders.org/Search/Search_Switch.aspx?ID=79150.
The awarding authority has indicated that it will accept electronic
responses to this notice via a "Tender Submission Postbox" facility.
Further details of this facility are available at
http://www.myTenders.org/PostBox/Postbox_Explain.aspx?ID=79150.
II.1.6) Common procurement vocabulary (CPV)
77314000, 90911000, 90911200
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.
Division into lots
Yes
tenders should be submitted for one or more lots
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
Estimated value for both lots and all 4 regions is based on current
property numbers which are subject to change through new build,
acquisition, disposal or organisational changes, including but not limited
to expansion, growth, merger etc.
Excluding VAT
Range between 8 000 000 and 10 500 000 GBP
II.2.2) Options
Yes
description of these options: Initial contract period of 60 months with an
option to extend by recurring 12 month extensions on an annual basis
subject to satisfactory performance.
provisional timetable for recourse to these options: in months: 12 (from
the award of the contract)
Number of possible renewals 10
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 12 (from the award of the
contract)
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 60 (from the award of the contract)
INFORMATION ABOUT LOTS
LOT NO: 1
TITLE Grounds maintenance
1) SHORT DESCRIPTION
The routine and responsive maintenance services in respect of: grass
cutting; edging; de-weeding & weed control; green roof systems; pruning;
deadheading; maintaining hedges; forking & raking of flower beds and
planters; supply and planting of shrubs, plants & summer bedding;
turfing/seeding; containers/hanging baskets; watering; 3 works; leaf
clearance; collection & removal of litter; disposal of waste;
gritting/snow clearance and removal of graffiti; keeping car parking areas
weed free, swept & clear of rubbish; light bulb checking & replacement.
Provision of general management and liaison functions.
2) COMMON PROCUREMENT VOCABULARY (CPV)
77314000
3) QUANTITY OR SCOPE
The services will apply to approximately 500 schemes across the 4 regions
based on current property numbers which are subject to change through new
build, acquisition, disposal or organisational changes, including but not
limited to expansion, growth, merger etc.
Excluding VAT
Range between 2 700 000 and 3 500 000 GBP
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION
Duration in months: 60 (from the award of the contract)
5) ADDITIONAL INFORMATION ABOUT LOTS
The lot will be tendered on a regional basis, comprising four regions
being London north west, London north east, London south and Essex. An
award of contract may be on a single or multiple regional basis up to the
maximum of 4 regions. The financial range allows for growth during the
contract term.
LOT NO: 2
TITLE Cleaning services
1) SHORT DESCRIPTION
The provision of a routine and responsive cleaning service of common parts
to general residential and special needs homes, comprising: floors;
carpets; walls; stairs; railings; lifts; windows; doors; all woodwork;
porches; graffiti removal; bin rooms; refuse chutes; gutters, gullies &
drains; communal lighting; annual deep cleaning. Services also to include:
inspection and reporting of required repairs; carrying out minor communal
repairs, meter reading; relocate paladin bins for refuse collection;
gritting/snow clearance; cleaning & maintenance tasks to play areas;
litter clearance on estates; collection and disposal of sharps & bulk
rubbish; conduct risk assessments as required; light bulb checking &
replacement. Provision of general management and liaison functions.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911000, 90911200
3) QUANTITY OR SCOPE
The services will apply to approximately 720 schemes across the 4 regions
based on current property numbers which are subject to change through new
build, acquisition, disposal or organisational changes, including but not
limited to expansion, growth, merger etc.
Excluding VAT
Range between 5 300 000 and 7 000 000 GBP
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION
Duration in months: 60 (from the award of the contract)
5) ADDITIONAL INFORMATION ABOUT LOTS
The Lot will be tendered on a regional basis, comprising four regions
being London north west, London north east, London south and Essex. An
award of contract may be on a single or multiple regional basis up to the
maximum of 4 regions. The financial range allows for growth during the
contract term.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
As stated within the tender documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
As stated in the tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Each member of the consortia to be joint and severally liable.
III.1.4) Other particular conditions to which the performance of the
contract is subject
Yes
1. In accordance with the service delivery requirements contained within
the tender documents;
2. Performance will be measured against targeted performance indicators
that will drive continuous improvement. A scheme of incentivisation,
default and deduction will apply to actual performance. Full details will
be contained within the tender documents.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: (1) All candidates will be required to produce a certificate or
declaration demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process;
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register;
(6) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process;
(7) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established;
(
All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: (1) All candidates will be required to provide evidence of relevant
professional risk indemnity insurance;
(2) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice;
(3) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
All shortlisted candidates that are invited to tender will be asked to
provide a reference from their bank.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years;
(2) A statement of the principal goods sold or services provided by the
supplier or the services provider in the past 3 years, detailing the dates
on which the goods were sold or the services provided; the consideration
received; the identity of the person to whom the goods were sold or the
services were provided;
(3) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
The applicant will be required to complete the pre-qualification
questionnaire (PQQ) and provide a written submission in response to the
evaluation criteria stated within the PQQ.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 maximum number 15
Objective criteria for choosing the limited number of candidates:
Candidates must complete and submit, as directed, the pre-qualification
questionnaire which requires provision of:
1. Information on the candidates organisation;
2. Declaration on lots & regions to which the application refers;
3. Completion of 5 pass/fail sections;
4. Submission of a written submission in response to criteria to assess
the candidates ability and capacity to deliver the advertised services.
Separate submissions are required in respect of each lot.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 18.11.2010
IV.3.4) Time-limit for receipt of tenders or requests to participate
22.11.2010 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
17.1.2011
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: Minimum 4 years and
maximum 14 years.
VI.3) ADDITIONAL INFORMATION
1. The tender selection process will have a balanced weighting between
quality & price, full details of the evaluation criteria and weightings to
be used will be contained within the tender documents. An interview
process will form part of the quality evaluation criteria;
2. The Contracting Authority reserves the right to award a maximum of 2
ring fenced contracts within the London regions in respect of the services
to be provided to its subsidiary organisations of Charlton Triangle
Housing Association and Old Oak Housing Association. Full details will be
contained within the tender documents;
3. The Contracting Authority reserves the right to remove schemes to which
the services are required where these are, or can be, provided by not for
profit social enterprises. Currently one such arrangement exists with
Resico. Full details will be contained within the tender documents;
4. The Contracting Authority reserves the right to cancel the OJEU/tender
process and to not make an award of contract at any stage and does not
accept any liability for costs incurred in responding to the
pre-qualification questionnaire or the invitation to tender;
5. Transfer of rights in accordance with the Transfer of Undertakings
(Protection of Employment) Regulations 2006 in respect the employees
currently providing the advertised services may apply to any or all of the
lots and regions;
6. The Contracting Authority, Family Mosaic is one of the largest housing
groups in the UK, providing homes and housing services to around 45 000
people in 22 000 plus homes across 25 London boroughs and Essex. Family
Mosaic offers a diverse range of housing and support related services
including; general needs housing, sheltered housing, housing with extra
support, a temporary housing department, leasehold management and a tenant
support service. Family Mosaic also have two main subsidiaries; Old Oak
and Charlton Triangle Homes.
(MT Ref:79150).
VI.5) DATE OF DISPATCH OF THIS NOTICE:
21.10.2010