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SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Cheshire Constabulary
Headquarters, Clemonds Hey
Attn: Mrs Helen Elliott
CW7 2UA Winsford
UNITED KINGDOM
Tel. +44 1244612063
E-mail: helen.elliott@cheshire.pnn.police.uk
Fax +44 1244612238
Internet address(es)
General address of the contracting authority www.cheshire.police.uk
Address of the buyer profile www.bluelight.gov.uk
Further information can be obtained at: www.bluelight.gov.uk
Economic Operators wishing to Express Interest and obtain the
Pre-Qualification Questionnaire, should go to www.bluelight.gov.uk and
click on New Opportunities which is within the Supplier Area box on the
left of the screen. On the next screen enter 89TFPG in the box labelled
"contains" then click search. Click on the blue link for the contract
title to view the opportunity. To express interest you will need to login.
If you are not already registered on www.bluelight.gov.uk, you will need
to return to the home page and click on the "Register Company" link in the
Supplier Area box on the left. Registration is free of charge and your
user name and password will be emailed to you.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
www.bluelight.gov.uk
Economic Operators wishing to Express Interest and obtain the
Pre-qualification questionnaire, should go to www.bluelight.gov.uk and
click on New Opportunities which is within the Supplier Area box on the
left of the screen. On the next screen enter 89TFPG in the box labelled
"contains" then click search. Click on the blue link for the contract
title to view the opportunity. To express interest you will need to login.
If you are not already registered on www.bluelight.gov.uk, you will need
to return to the home page and click on the "Register Company" link in the
Supplier Area box on the left. Registration is free of charge and your
user name and password will be emailed to you.
Tenders or requests to participate must be sent to: www.bluelight.gov.uk
Economic Operators wishing to Express Interest and obtain the
Pre-qualification questionnaire, should go to www.bluelight.gov.uk and
click on New Opportunities which is within the Supplier Area box on the
left of the screen. On the next screen enter 89TFPG in the box labelled
"contains" then click search. Click on the blue link for the contract
title to view the opportunity. To express interest you will need to login.
If you are not already registered on www.bluelight.gov.uk, you will need
to return to the home page and click on the "Register Company" link in the
Supplier Area box on the left. Registration is free of charge and your
user name and password will be emailed to you.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Public order and safety
The contracting authority is purchasing on behalf of other contracting
authorities No

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Building cleaning services - CPA/SPU/091.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Cheshire Police Authority locations within the
four unitary authority areas of Cheshire West & Chester, Cheshire East,
Halton and Warrington plus the air support unit at Hawarden (Chester)
Airport.
NUTS code UKD2
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
The provision of building cleaning services to Cheshire Police Authority
locations including specialised buildings e.g. custody suites, tactical
training unit, air support unit, dog training section.
II.1.6) Common procurement vocabulary (CPV)
90910000 - FB03, 90911200, 90911300, 90919200
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1. Division into lots
No
II.1.9) Variants will be accepted
Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The provision of building cleaning services will be to Cheshire Police
Authority locations which are within the four unitary authority areas of
Cheshire West & Chester, Cheshire East, Halton and Warrington. (The Force
Headquarters at Winsford is excluded, as this is subject to Facilities
Management under a PFI Contract). It will also include the Air Support
Unit at Hawarden (Chester) Airport. For management purposes, the building
cleaning service is split into 3 geographic areas: Eastern, Western,
Northern. There are also specialised buildings e.g. Custody Suites,
Tactical Training Unit, Air Support Unit and a Dog Training Section.The
Authority will not consider bids for individual locations/buildings or
cleaning tasks however a sub-contracting approach will be considered,
subject to the tenderer providing satisfactory evidence of performance
control arrangements. Building cleaning services will be required to cover
the following:
1. General office accommodation and public areas;
2. Toilets, bathrooms, showers and drying rooms;
3. Kitchens, dining rooms, meal rooms, tea stations;
4. Custody suites including medical rooms;
5. Sports hall, multi-gym, fitness rooms;
6. Public order arena and firing range;
7. Internal and external window cleaning;
8. Periodic deep cleaning e.g. kitchens, carpets.
The contract will include:
1. cleaning materials and equipment;
2. washroom and kitchen consumables, dispensers, hand driers and
equipment;
3. feminine hygiene services. A service will be required 24 hours of the
day, 365/366 days of the year, to cover emergency call-out requirements.
This will mainly be to cover services required for Custody Suites although
other areas may be involved. A helpdesk will be required. Buildings may be
used 24 hours as day and therefore non-emergency call-out services will be
required to fit in with local operational requirements. Although the
majority of locations will only require a cleaning service Monday –
Friday, there are buildings/locations which will require a service
Saturdays and Sundays. A service on Public Holidays may be required for
certain areas.
II.2.2) Options
Yes
description of these options: The contract will be for an initial period
of 3 years - 1.7.2011 – 30.6.2014. There will be the option to extend the
contract for a further two periods of 12 months at the discretion of the
Authority and with the agreement of the Supplier.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 1.7.2011. Completion 30.6.2014

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order compulsory winding up the administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organization, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are
met: As set out in the Pre-qualification questionnaire which is available
from the address in section I.1.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: (a) appropriate statements from banks or, where appropriate, evidence
of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last three financial years available, depending on the date on
which the undertaking was set up or the economic operator started trading,
as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are
met (if applicable): As set out in the Pre-qualification questionnaire
which is available from the address in section I.1.
Minimum level(s) of standards possibly required As set out in the
Pre-qualification questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
(b) a list of the principal deliveries effected or the main services
provided in the past three years, with the sums, dates and recipients,
whether public or private, involved. Evidence of delivery and services
provided shall be given:
— where the recipient was a contracting authority, in the form of
certificates issues or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s
certification or, failing this, simply by a declaration by the economic
operator;
(c) an indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator’s undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work;
(d) a description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking’s
study and research facilities;
(f) the educational and professional qualifications of the service
provider or contractor and/or those of the undertaking’s managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in
appropriate cases, and indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract;
(i) a statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services
provider intends possibly to subcontract.
Information and formalities necessary for evaluating if requirements are
met (if applicable): As set out in the Pre-qualification questionnaire
which is available from the address in section I.1.
Minimum level(s) of standards possibly required
As set out in the Pre-qualification questionnaire.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators 5
Objective criteria for choosing the limited number of candidates: As set
out in the pre-qualification questionnaire. The 5 economic operators with
the highest score from the pre-qualification questionnaire will be invited
to tender. In the event of tied scores, ranking will be determined by
ordering linked to the highest score for section 3.1. Should this still
result in tied scores, the process will be repeated with section 3.2 and
finally section 3.3 as required.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
CPA/SPU/091
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 31.10.2010 - 18:00
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
3.11.2010 - 14:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3. Conditions for opening tenders
Persons authorised to be present at the opening of tenders No

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
Economic Operators wishing to Express Interest and obtain the
Pre-qualification questionnaire, should go to www.bluelight.gov.uk and
click on new opportunities which is within the Supplier Area box on the
left of the screen. On the next screen enter 89TFPG in the box labelled
"contains" then click search. Click on the blue link for the contract
title to view the opportunity. To express interest you will need to login.
If you are not already registered on www.bluelight.gov.uk, you will need
to return to the home page and click on the "Register Company" link in the
Supplier Area box on the left. Registration is free of charge and your
user name and password will be e-mailed to you.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
1.10.2010