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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Transport for London, Windsor
House, 45-50 Victoria Street, Contact: www.tfl.bravosolution.co.uk, Attn:
Jon Cordery, UK-London SW1H 0TL.

Internet address(es):
General address of the contracting authority: www.tfl.gov.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
Other: Public Transport.
The contracting authority is purchasing on behalf of other contracting
authorities: no.

SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Facilities General Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 14.
NUTS code: UKI.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Transport for
London’s (TfL) Head Office portfolio is over 50 buildings, located mainly
in Central London, comprising some 2 m sq ft and circa 11 000 occupants
consisting of TfL and its Tenants. It should be noted that TfL’s
Accommodation Strategy will inevitably change both the profile and
occupancy of the Head Office building portfolio during the period of this
contract.
TfL are seeking to place a contract to procure the services of a company
to provide General Facilities services. A brief summary of the requirement
is detailed below:
— Cleaning Services,
— Pest Control,
— Horticulture Maintenance,
— Waste Management – please note that this part of the contract has
already been let to a specialist service provider and will be novated into
the main contract.
II.1.6) Common procurement vocabulary (CPV): 90911000, 03120000,
90922000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: For further information go to
www.tfl.bravosolution.co.uk. Project Reference Number 18416.
Estimated value excluding VAT: 19 000 000 GBP.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 60 (from the award of the contract).

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: The Authority's requirement
will be set out in the invitation to tender requirement.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: The Authority's
requirement will be set out in the invitation to tender requirement.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: The Authority's requirement will be
set out in the invitation to tender requirement.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Suppliers
Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required
once) - Browse to the eSourcing Portal: https://tfl.bravosolution.co.uk
and click the link to register - Accept the terms and conditions and click
“continue” - Enter your correct business and user details - Note the
username you chose and click “Save” when complete - You will shortly
receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the
username/password - Click the “PQQs / ITTs Open To All Suppliers” link.
(These are Pre-Qualification Questionnaires or Invitations to Tender open
to any registered supplier) - Click on the relevant PQQ/ ITT to access the
content. - Click the “Express Interest” button in the “Actions” box on the
left-hand side of the page. - This will move the PQQ /ITT into your “My
PQQs/ My ITTs” page. (This is a secure area reserved for your projects
only) -You can now access any attachments by clicking the “Settings and
Buyer Attachments” in the “Actions” box.
3. Responding to the tender - You can now choose to “Reply” or “Reject”
(please give a reason if rejecting) - You can now use the ‘Messages’
function to communicate with the buyer and seek any clarification - Note
the deadline for completion, then follow the onscreen instructions to
complete the PQQ/ ITT - There may be a mixture of online & offline actions
for you to perform (there is detailed online help available) You must then
publish your reply using the publish button in the “Actions” box on the
left-hand side of the page. If you require any further assistance please
consult the online help, or contact the eTendering help desk.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: The Authority's
requirements will be set out in the pre-qualification questionnaire. The
services of a third party financial assessment agency may be used.
Minimum level(s) of standards possibly required: The Authority's
requirements will be set out in the pre-qualification questionnaire.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
The Authority's requirements will be set out in the pre-qualification
questionnaire.
Minimum level(s) of standards possibly required:
The Authority's requirements will be set out in the pre-qualification
questionnaire.
III.2.4) Reserved contracts: No.

SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 3. Maximum number: 7
Objective criteria for choosing the limited number of candidates: For
avoidance of doubt 7 organisations will be invited to bid. See paragragh
IV.1.2 above.
Selective criteria for the selecting the bidders will be included in the
Pre-Qualification Questionnaire. The objective criteira for selecting the
succesful bidder will be stated in the Invitation to Tender.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: Yes.
The authority reserves the right to conduct an electronic auction.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
TfL/90059.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 16.7.2009 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
16.7.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.

SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: The Contracting Authority intends to use an
eTendering system in this procurement exercise and reserves the right to
use a reverse auction.
Please note all applicants are required to express their interest by
registration on www.tfl.bravosolution.com.
Failure to do so may invalidate your application. expressions of interest
must be received by the closing date/.
Time as stated in IV.3.4.
If you require any further assistance the BravoSolution help desk is
available Mon to Fri 8 am to 6 pm on: email: help@bravosolution.co.uk,
Phone: +44 8000112470 / Fax: +44 2070800480.
Tenderers interested in being considered for the tender for this
requirement should express their interest by means of completing a
prequalification questionnaire detailing their capabilities. Please see
pqq 28994 on the BravoSolution website.
Transport for London (TfL) is a complex organisation operating both as an
executive agency of the Greater London Authority (GLA), under the
direction of the Mayor of London and as a provider of Transport services.
The scope of proposed services may encompass activities within the scope
of both Directive SI 2006 5 and Directive SI 2006 6. Services to be
provided in relation to activities which are subject to the Directive SI
2006 6 (Utilities) will not be subject to a separate notice.
The services may be provided to TfL and/or its subsidiaries and may also
encompass London Regional Transport (LRT) and/or the GLA and some or all
of its functional bodies. A contract may be awarded to the successful
contractor by any part of TfL and/or any of its subsidiaries. The Awarding
Authority reserves the right to withdraw from the procurement process
and/or not to award any contract as a result of the competition called for
by this notice. The Awarding Authority shall not be liable for any costs
or expenses incurred by any candidates in considering and/or responding to
the procurement process. All discussions and meetings will be conducted in
English. Tenders and supporting documents must be priced in Pound Sterling
and all payments under the contract will be made in Pound Sterling.
TfL may interview any or all companies who express an interest in
tendering for this work. If and when this requirement is offered to
tender, this may be done in whole or in part via electronic means using
the Internet. It may also be through the medium of an electronic reverse
auction. TfL strongly supports and implements the Greater London Authority
Group Responsible Procurement Policy.
Details about the policy can be found on the publications page of the
Transport for London website, accessible via the following link: GLA
Responsible Procurement Policy (PDF 87KB). Further details as to the
application of the Greater London Authority Group Responsible Procurement
Policy to this procurement will be.
Set out in the tender documents.

VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Transport for London,
42-50 Victoria Street, UK-London SW1H 0TL. URL: www.tfl.gov.uk.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: This authority will incorporate a minimum 10 calendar day
standstill period at the point information on the award of the contract is
communicated to tenderers. This period allows unsuccessful tenderers to
seek further debriefing from the contracting authority before the contract
is entered into. Applicants have 2 working days from notification of the
award decision to request additional debriefing and that information has
to be provided a minimum of 3 working days before expiry of the standstill
period. Such additional information should be requested from the address
in section I.1.
If an appeal regarding the award of a contract has not been successfully
resolved, the (for Public Sector) Public Contracts Regulations 2006 (SI
2006 No 5) provide for aggrieved parties who have been harmed or are at
risk of harm by a breach of the rules to take action in the High Court
(England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months) where
a contract has not been entered into the court may order the setting aside
of the award decision or order the authority to amend any document and may
award damages.
If the contract has been entered into the court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 16.6.2009.