CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): New College, New College
Drive, Attn: Tracy Milburn, UK-Swindon SN3 1AH. Tel. +44 1793732854.
E-mail:
tender@newcollege.ac.uk. Fax +44 1793488987.
Internet address(es):
General address of the contracting authority:
www.newcollege.ac.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Education.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Provision of Cleaning Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Main site or location of works: New College, Swindon.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): To provide an
internal cleaning service, including the provision of equipment and
materials for New College. New College comprises of the Main
Building/Annex, Sports Centre, College House on the main site and two
smaller units in West and North Swindon. The Supplier will be expected to
provide cleaning services to all internal areas of the college buildings.
The work comprises of day to day routine and periodic cleaning of offices,
classrooms, workshops, laboratories, refectories, reception, toilets,
changing rooms, showers, plus other areas across New College sites. The
major parts of these works will need to be carried out between the hours
of 06:30 to 08:30 Monday to Friday to a very high standard of cleaning.
Day time refresh cleaning and janitorial services will be required at main
locations throughout the day from 08:30 to 16:30 and late cleaning will be
carried out between 16:30 and 18:30 Monday to Friday. This is to maintain
a clean, hygienic, safe and secure working and learning environment for
all.
II.1.6) Common procurement vocabulary (CPV): 90910000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.
Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: To provide an internal cleaning service,
including the provision of equipment and materials for New College. New
College comprises of the Main Building/Annex, Sports Centre, College House
on the main site and two smaller units in West and North Swindon. The
Supplier will be expected to provide cleaning services to all internal
areas of the college buildings. The work comprises of day to day routine
and periodic cleaning of offices, classrooms, workshops, laboratories,
refectories, reception, toilets, changing rooms, showers, plus other areas
across New College sites. The major parts of these works will need to be
carried out between the hours of 06:30 to 08:30 Monday to Friday to a very
high standard of cleaning. Day time refresh cleaning and janitorial
services will be required at main locations throughout the day from 08:30
to 16:30 and late cleaning will be carried out between 16:30 and 18:30
Monday to Friday. This is to maintain a clean, hygienic, safe and secure
working and learning environment for all.
Estimated value excluding VAT: 570 000 GBP.
II.2.2) Options: Yes.
Description of these options: The value of GBP 570 000 is based on a 3
year contract value, although the term of this contract will be 3 years
with a 1 + 1year option to extend.
Provisional timetable for recourse to these options: in months: 36 (from
the award of the contract).
Number of possible renewals: 2.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 36 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Member of
the British Institute of Cleaning Science (BISC) or similar. Appropriate
Training Provision for staff.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Appropriate statements
and Accounts. Confirmation of public liability and employers liability
insurance levels.
Minimum level(s) of standards possibly required: Public Liability
Insurance cover of at least GBP 5 000 000 and Employers Liability
Insurance cover of at least GBP 5 000 000.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Relevant experience of providing cleaning services, the capability and
appropriate number of employees, details of any references for similar
work.
Minimum level(s) of standards possibly required:
Health and Safety Policy, Equal Opportunities Policy.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 8
Objective criteria for choosing the limited number of candidates: The
PQQ’s will be scored in the following sections.
Staffing, Quality Standards, Capability and previous experience,
References. Companies will only be scored, provided they satisfy the panel
with regards to Company details, Insurance, and Financial information.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 24.7.2009 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
24.7.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 24.6.2009.