CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Norwich City Council, City
Hall, St Peter's Street, Contact: Central Procurement Unit, Attn: Roger
Miller, UK-Norwich NR2 1NH. Tel. +44 1603212569. E-mail:
procurement@norwich.gov.uk. Fax +44 1603212499.
Internet address(es):
General address of the contracting authority:
www.norwich.gov.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Norwich: cleaning services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 14.
Main place of performance: Norfolk.
NUTS code: UKH13.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Cleaning
services for local authority buildings, public conveniences and changing
rooms. As well as general routine cleaning, periodic cleaning including
but not limited to window cleaning, carpet shampooing, stripping and
reapplying polish, scrubbing floors (Machine and manual), high dusting,
cleaning of upholstery and the cleaning of window blinds. The supply of
consumable items in the execution of these duties and in re-stocking, for
example public conveniences, will also be included. Cleaning services.
Accommodation, building and window cleaning services.
II.1.6) Common procurement vocabulary (CPV): 90911000, 90911300,
90910000, 90911200.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.
Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT: 1 200 000
GBP.
II.2.2) Options: Yes.
Description of these options: The contract will be initially for a period
of 48 months with an option for the Authority to terminate the contract at
defined points (24 month and 36 month points) during this period.
Provisional timetable for recourse to these options: in months: 36 (from
the award of the contract).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: UK-Norwich: building cleaning
1) SHORT DESCRIPTION: Cleaning of Buildings and associated cleaning as
described in the OJEU notice. Accommodation, building and window cleaning
services. Building-cleaning services. Cleaning services. Accommodation,
building and window cleaning services. Building-cleaning services.
Window-cleaning services.
2) COMMON PROCUREMENT VOCABULARY (CPV): 90910000, 90911300, 90911000,
90911200.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 41 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Part of this service regarding
public conveniences and changing rooms will be required at a different
time to the Building Cleaning Contract (approximately 9 months later). The
intention is to synchronize the timeframe for the letting of these
services during subsequent re-let processes.
LOT NO 2
TITLE: UK-Norwich: public convenience and changing room cleaning
1) SHORT DESCRIPTION: Cleaning of Buildings and associated cleaning as
described in the OJEU notice. Accommodation, building and window cleaning
services. Building-cleaning services. Accommodation, building and window
cleaning services. Building-cleaning services.
2) COMMON PROCUREMENT VOCABULARY (CPV): 90911000, 90911200, 90910000,
90911300.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 41 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: This service comes up for renewal
at a different time to the Building Cleaning Contract (approximately 9
months later). The intention is to synchronize the timeframe for the
letting of these services during subsequent re-let processes.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payment in Sterling.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
The selected vendor will be required to actively participate in the
achievement of sustainability (social, environmental and economic)
objectives. Accordingly contract performance conditions may relate in
particular to sustainability or other corporate social responsibility
considerations. Further details of these conditions will be set out in the
contract documents.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: All
respondents to this notice will be required to complete a
pre-qualification questionnaire (PQQ). Norwich City Council will use the
information provided to evaluate the applicants' business probity,
financial standing, ability and technical capacity in accordance with EU
Directives on the award of public contracts.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 12.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
NRW/ACM/A/0020.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
26.3.2009 - 16:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 14.4.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: 2012.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: To register interest in this OJEU notice,
firstly you must register by email to
procurement@norwich.gov.uk clearly
marked 'Response to OJEY notice cleaning services'. Your response must
include your full company name and address, email contact(s) of person(s)
who will be responding to the PQQ, including telephone and fax numbers.
This PQQ will be sent by post with an accompanying envelope for return by
the dates stated above (electronic versions will not be accepted).
GO reference: GO 09022303/01.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 23.2.2009.