Dear
I wish to advise you that (insert Company name) have been awarded the contract at (name of site) which is currently run by your company.
I should inform you that we accept the Transfer of Undertakings (Protection of Employment) Regulations 2006, clearly apply to the transfer of the above contract and therefore, the employees who are currently working on the contract, a total of (insert number) people, will transfer their employment to (insert company name) with effect from the transfer date with full continuity of service.
In order that I might correctly observe their contractual positions with regard to pay, holidays, etc will you please provide me with copies of the contract statements for each of the affected employees, showing their start date, hours of work, notice and conditions etc, together with a copy of your Employee handbook if one exists.
Will you please forward to me, at the end of your term at the site, taxation details and any other relevant information in order that I may ensure that we can pay the employees correctly from the commencement of our responsibility for the contract/site.
I look forward to your prompt response in view the tight time scales associated with the contract.
Yours sincerely
