Title
United Kingdom-London: Cleaning services
Publication Date
13 February 2014
OJS Ref
31/2014
Place
LONDON
Country
UK - United Kingdom
Authority Name
THE HYDE GROUP
Authority Type
Body governed by public law
Deadline
12 March 2014 @ 14 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90910000 - Cleaning services
90919200 - Office cleaning services
50000000 - Repair and maintenance services
79710000 - Security services
50610000 - Repair and maintenance services of security equipment
79993000 - Building and facilities management services
79993100 - Facilities management services
NUTS Codes
UK - UNITED KINGDOM
--------------------------------------------------------------------------------
Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
The Hyde Group
30 Park Street
Contact point(s): Procurement Helpdesk - London
SE1 9EQ London
UNITED KINGDOM
E-mail:
procurementhelpdesk@hyde-housing.co.uk Internet address(es):
General address of the contracting authority:
http://www.hyde-housing.co.uk Address of the buyer profile:
www.delta-esourcing.com Electronic access to information:
www.delta-esourcing.com Electronic submission of tenders and requests to participate:
www.delta-esourcing.com Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Facilities Management Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UK
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Cleaning services. Office cleaning services. Repair and maintenance
services. Security services. Repair and maintenance services of security
equipment. Building and facilities management services. Facilities
management services. The Hyde Group (THG) has recently undertaken a review
of the way in which facilities management services are provided to our
offices and community buildings. These services are currently fragmented
and provided by a wide range of individual contractors. As a result, THG
are seeking to put in place longer term arrangements with a selected
number of key partners, to better reflect our evolving needs, requirements
and recent market trends.
THG's office portfolio, managed by the in-house Facilities team, currently
comprises of 14 offices, which require cleaning, maintenance and security
services. Additionally, our Hyde Plus team manages approximately 13
community centres, where cleaning services will be required plus various
other community rooms, etc., where cleaning services may also be required.
There tender will consist of the following Lots:
Lot 1: Cleaning and Associated Services (one contractor, maximum)
Lot 2: Repairs and Maintenance Services (one contractor, maximum)
Lot 3: Security (one contractor, maximum)
Lot 4: Facilities Management Services (Combined requirements Lot 1,2 and
3), (one contractor, maximum)
Note:
THG may award either a combination of Lots 1, 2 and 3 (or parts thereof)
or Lot 4 only.
THG will be seeking a maximum of one contractor for each Lot.
Further information on the scope and the Lots will be made available
within the PQQ and ITT documentation.
TUPE may apply to some of the services and further details will be made
known at ITT stage.
The combined estimated value for all Lots is 4.7m GBP - 5.7m GBP (total
contract value).
The contract duration will be for 3 years, with an option to extend for a
further 2 years.
II.1.6) Common procurement vocabulary (CPV)
90910000, 90919200, 50000000, 79710000, 50610000, 79993000, 79993100
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Supplied within the PQQ documentation.
Estimated value excluding VAT:
Range: between 4 700 000 and 5 700 000 GBP
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: Cleaning and Associated Services
1) Short description
Delivery of end-to-end cleaning services for THG office portfolio and
community buildings. The scope of services required include:
All building cleaning, including provision of cleaning consumables:
Scheduled cleaning.
Responsive cleaning.
Windows (internal and external).
Carpets.
Entrance mats.
Washroom services including provision of: sanitary bins / nappy bins /
sharps bin / vending / air freshener / hand gel dispensers.
Waste; general and recycling.
Grounds maintenance and landscaping.
Pest control.
2) Common procurement vocabulary (CPV)
90910000, 90919200
3) Quantity or scope
Estimated value excluding VAT:
Range: between 2 000 000 and 2 300 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 36 (from the award of the contract)
5) Additional information about lots
Access of the PQQ will be via the Delta ePortal, using the following link
and Access Code:
https://www.delta-esourcing.com.
Access Code:
Lot 1: 2E8ZTS2MWA Cleaning and Associated Services
Lot 2: 6UUWB47BS7 Repairs and Maintenance
Lot 3: PD2VNQV3K7 Security Services
Lot 4: 7Y22778U65 Facilities Management Services (Combined requirements
Lot 1, 2 and 3)
You will need to register as a supplier in the first instance.
Submissions for each Lot will require completion of a separate PQQ. Please
ensure that you complete the correct PQQ for the Lot that you wish to be
considered for.
Spend figures quoted are total contract value (3 years).
Lot No: 2
Lot title: Repairs and Maintenance Services
1) Short description
Delivery of end-to-end repairs and maintenance services for THG office
portfolio. The scope of services required include:
Planned preventative maintenance to all plant and equipment and building
fabric, as required.
Reactive maintenance.
Project work and internal and external refurbishment, including floor
planning.
Building compliance (e.g. PAT testing, 5 yr testing, routine H&S tests).
Hot water boiler maintenance.
Further information on the scope of services required will be provided
within the PQQ and tender documentation.
2) Common procurement vocabulary (CPV)
50000000
3) Quantity or scope
Estimated value excluding VAT:
Range: between 2 100 000 and 2 300 000 GBP
5) Additional information about lots
Access of the PQQ will be via the Delta ePortal, using the following link
and Access Code:
https://www.delta-esourcing.com.
Access Code:
Lot 1: 2E8ZTS2MWA Cleaning and Associated Services.
Lot 2: 6UUWB47BS7 Repairs and Maintenance.
Lot 3: PD2VNQV3K7 Security Services.
Lot 4: 7Y22778U65 Facilities Management Services (Combined requirements
Lot 1, 2 and 3).
You will need to register as a supplier in the first instance.
Submissions for each Lot will require completion of a separate PQQ. Please
ensure that you complete the correct PQQ for the Lot that you wish to be
considered for.
Spend figures quoted are total contract value (3 years).
Lot No: 3
Lot title: Security Services
1) Short description
Delivery of end-to-end security services for THG office portfolio and
community buildings. The scope of services required include:
Manned Guarding.
Lock/unlock services.
Keyholding.
Out of hours call out.
Intruder and fire alarm maintenance, panic alarms.
Central monitoring.
access control, access cards and CCTV.
Fire Equipment maintenance.
Further information on the scope of services required will be provided
within the PQQ and tender documentation.
2) Common procurement vocabulary (CPV)
79710000, 50610000
3) Quantity or scope
Estimated value excluding VAT:
Range: between 900 000 and 1 000 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 36 (from the award of the contract)
5) Additional information about lots
Access of the PQQ will be via the Delta ePortal, using the following link
and Access Code:
https://www.delta-esourcing.com,
Access Code:
Lot 1: 2E8ZTS2MWA Cleaning and Associated Services.
Lot 2: 6UUWB47BS7 Repairs and Maintenance.
Lot 3: PD2VNQV3K7 Security Services.
Lot 4: 7Y22778U65 Facilities Management Services (Combined requirements
Lot 1, 2 and 3).
You will need to register as a supplier in the first instance.
Submissions for each Lot will require completion of a separate PQQ. Please
ensure that you complete the correct PQQ for the Lot that you wish to be
considered for.
Spend figures quoted are total contract value (3 years).
Lot No: 4
Lot title: Facilities Management Services (Combined requirements Lot 1, 2
and 3)
1) Short description
Management and delivery of all facilities services as detailed in Lots 1,
2, and 3.
2) Common procurement vocabulary (CPV)
79993000, 79993100
3) Quantity or scope
Estimated value excluding VAT:
Range: between 4 700 000 and 5 700 000 GBP
5) Additional information about lots
Access of the PQQ will be via the Delta ePortal, using the following link
and Access Code:
https://www.delta-esourcing.com.
Access Code:
Lot 1: 2E8ZTS2MWA Cleaning and Associated Services.
Lot 2: 6UUWB47BS7 Repairs and Maintenance.
Lot 3: PD2VNQV3K7 Security Services.
Lot 4: 7Y22778U65 Facilities Management Services (Combined requirements
Lot 1, 2 and 3).
You will need to register as a supplier in the first instance.
Submissions for each Lot will require completion of a separate PQQ. Please
ensure that you complete the correct PQQ for the Lot that you wish to be
considered for.
Spend figures quoted are total contract value (3 years).
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
A performance bond or guarantee may be required. Appropriate levels of
insurance will also be required. Further information will be provided
within the PQQ and tender documentation.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
All financing conditions and payment arrangements will be set out in the
PQQ and tender documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
No legal form is required. If the candidate is a joint venture or
consortium, the Contracting Authority shall require members to accept
joint and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contractors may be required to
participate in the achievement of social or environmental policy
objectives relating to recruitment, training, and supply chain
initiatives. Accordingly contract performance conditions may relate to the
social and environmental considerations.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Candidates are referred to Regulation 23 of the Public Contracts
Regulations 2006 (as amended). Further information will be provided in the
PQQ and Tender documentation generally.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to provide evidence of
relevant professional risk indemnity insurance.
(2) All candidates will be required to provide financial information.
Candidates are referred to Regulation 24 of the Public Contracts
Regulations 2006 (as amended). Further information will be provided in the
PQQ and Tender documentation generally.
Minimum level(s) of standards possibly required: Candidates may be subject
to an independent financial check. Further information will be provided in
the PQQ and Tender documentation generally.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Candidates are referred to Regulation 25 of the Public Contracts
Regulations 2006 (as amended). Further information will be provided in the
PQQ and Tender documentation.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As
stated within the PQQ and tender documentation.
IV.2) Award criteria
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
12.3.2014 - 14:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender. The Contracting Authority reserves
the right to cancel the procurement process at any stage. The Contracting
Authority does not accept liability for any cost incurred in tendering.
To respond to this opportunity please use the relevant Access Code
within your Response Manager for the lot(s) that you wish to respond to
from the list below:
Lot 1: Cleaning and Associated Services: 2E8ZTS2MWA
Lot 2: Repairs and Maintenance: 6UUWB47BS7
Lot 3: Security Services: PD2VNQV3K7
Lot 4: Facilities Management Services (Combined Lot 1,2 and 3): 7Y22778U65
For more information about this opportunity, please visit the Delta
eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Cleaning-services./2E8ZTS2MWA.
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/2E8ZTS2MWA.
GO Reference: GO-2014210-PRO-5451575.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
High Court of England and Wales
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Body responsible for mediation procedures
High Court of England and Wales
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Candidates are
referred to the Public Contract Regulations 2006 (as amended).
VI.4.3) Service from which information about the lodging of appeals may
be obtained
The Cabinet Office c/o Efficiency and Reform Group
Rosebury Court, St Andrews Business Park
NR7 0HS Norwich
UNITED KINGDOM
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice:
10.2.2014