Title
United Kingdom-Southampton: Cleaning services
Publication Date
23 January 2014
OJS Ref
16/2014
Place
SOUTHAMPTON
Country
UK - United Kingdom
Authority Name
SOUTHAMPTON CITY COUNCIL
Authority Type
Local authorities
Deadline
03 March 2014 @ 17 00
Original Language
EN - English
Contract
Service contract
Procedure
Open procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90910000 - Cleaning services
NUTS Codes
UKJ32 - Southampton
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Southampton City Council
Procurement Services, 1st Floor, One Guildhall Square
For the attention of: Adam Hall
SO14 7FP Southampton
UNITED KINGDOM
Telephone: +44 238083488
E-mail:
adam.hall@capita.co.uk Internet address(es):
General address of the contracting authority:
www.southampton.gov.uk/supplysouthampton Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
Environment
Economic and financial affairs
Health
Housing and community amenities
Recreation, culture and religion
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Arts & Heritage Site Cleaning.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Southampton Arts & Heritage Sites.
NUTS code UKJ32
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Building and Window Cleaning services across the Arts & Heritage Sites in
Southampton.
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Estimated value excluding VAT: 275 000 GBP
II.3) Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
A performance bond, and/or parent company guarantee (in the case of a
subsidiary company), may be required.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Partnership, limited company, prime contractor, limited liability
partnership.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Any supplier may be disqualified who: (a) is in circumstances
such that any of the personal situations set out in Article 45 of
Directive 2004/18/EC apply to the economic operator; or (b) has been or is
subject to legal proceedings (civil or criminal) under Race Relations, Sex
Discrimination (including victimisation), Disability Discrimination
legislation, awards, judgments, convictions (spent or exempt) or similar
in the country he is established or in the country of the contracting
authority.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: See Sections IV.1.2 and VI.3 below.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
See Sections IV.1.2 and VI.3 below.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Objective criteria for choosing the limited number of candidates: As set
out in the pre-qualification questionnaire.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated no
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
EC09/01/2178
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
IV.3.4) Time limit for receipt of tenders or requests to participate
3.3.2014 - 17:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.3) Additional information
The Contracting Authority undertakes to use reasonable endeavours to hold
confidential any information provided in the proposal submitted, subject
to the Contracting Authority's obligations under law, including the
Freedom of Information Act 2000. If the applicant considers that any of
the information submitted in the proposal should not be disclosed because
of its sensitivity then this should be stated with the reason for
considering it sensitive. The Contracting Authority will then consider the
sensitivity statement before replying to any request received under the
Freedom of Information Act 2000.
Tender documents or notice of non-acceptance, as appropriate, will be sent
to all applicants.
When executing the contract within the United Kingdom, the successful
supplier will be required to comply with the recommendations of the Code
of Practice for Employment, published by the Equalities and Human Rights
Commission. The suppliers will also be required to comply with the
requirements of the Disability Discrimination Act 1995. Further
information on the Contracting Authority's requirements on the
aforementioned will be included in the invitation to tender documents.
Suppliers Instructions How to Express Interest in this Tender~:1. Register
on the eSourcing portal (this is only required once) - Browse to the
eSourcing Portal:
https://southampton.bravosolution.co.uk and click the
link to register - Accept the terms and conditions and click 'continue' -
Enter your correct business and user details - Note the username you chose
and click 'Save' when complete - You will shortly receive an email with
your unique password (please keep this secure) 2. Express an Interest in
the tender - Login to the portal with the username/password - Click the
'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification
Questionnaires or Invitations to Tender open to any registered supplier) -
Click on the relevant PQQ/ ITT to access the content. - Click the 'Express
Interest' button at the top of the page. - This will move the PQQ /ITT
into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for
your projects only) -You can now access any attachments by clicking 'Buyer
Attachments' in the 'PQQ/ ITT Details' box 3. Responding to the tender -
Click 'My Response' under 'PQQ/ ITT Details', you can choose to “Create
Response” or to 'Decline to Respond' (please give a reason if declining) -
You can now use the ‘Messages' function to communicate with the buyer and
seek any clarification - Note the deadline for completion, then follow the
onscreen instructions to complete the PQQ/ ITT - There may be a mixture of
online & offline actions for you to perform (there is detailed online help
available) You must then submit your reply using the 'Submit Response'
button at the top of the page. If you require any further assistance
please consult the online help, or contact the eTendering help desk.
The Contracting Authority intends to use an eTendering system in this
procurement exercise and reserves the right to use a reverse auction
The number of firms to be invited to tender indicated in section IV.1.2 is
the estimated minimum per Lot.
VI.5) Date of dispatch of this notice:
21.1.2014