Title
United Kingdom-Cardiff: Building-cleaning services
Publication Date
21 January 2014
OJS Ref
14/2014
Place
CARDIFF
Country
UK - United Kingdom
Authority Name
CARDIFF UNIVERSITY
Authority Type
Body governed by public law
Deadline
18 March 2014 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Open procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90911200 - Building-cleaning services
NUTS Codes
UKL - WALES
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
For the attention of: Julie Paynter
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
Internet address(es):
General address of the contracting authority:
www.cardiff.ac.uk/purch/ Address of the buyer profile:
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0258 Further information can be obtained from: Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
For the attention of: Julie Paynter
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
Internet address:
www.cardiff.ac.uk/purch/ Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
For the attention of: Julie Paynter
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
Internet address:
www.cardiff.ac.uk/purch/ Tenders or requests to participate must be sent to: Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
For the attention of: Julie Paynter
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
Internet address:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Site 3 Cleaning Services, Cardiff University.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Cardiff.
NUTS code UKL
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Provision of Cleaning Services, Site 3. The new Site 3 includes the Main
Building, Sir Martin Evans Building, CUBRIC and the Security Control
Centre and represents a modified amalgamation of two previous sites into
one Super Site.
Suppliers are required to register on the following website:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home express an interest in the tender and download the tender documents.
Access to tender documents closes on 3.3.2014.
Please refrain from requesting tender documents from the contracting
authority, as they are available from the above web portal.
The initial contract period will be 1 year from 1.6.2014 (with a 6 month
probationary period), with further contact extension periods of up to 72
months, subject to satisfactory pricing and performance.
II.1.6) Common procurement vocabulary (CPV)
90911200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Provision of Cleaning Services, Site 3. The new Site 3 includes the Main
Building, Sir Martin Evans Building, CUBRIC and the Security Control
Centre and represents a modified amalgamation of two previous sites into
one Super Site.
Suppliers are required to register on the following website:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home express an interest in the tender and download the tender documents.
Access to tender documents closes on 3.3.2014.
Please refrain from requesting tender documents from the contracting
authority, as they are available from the above web portal.
The initial contract period will be 1 year from 1.6.2014 (with a 6 month
probationary period), with further contact extension periods of up to 72
months, subject to satisfactory pricing and performance.
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: no
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and Several Liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to produce a certificate or
declaration demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register.
(6) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation.
(
All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to provide evidence of
relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract.
(3) Certificates drawn up by official quality control institutes or
agencies of recognised competence attesting the conformity of products
clearly identified by references to specifications or standards.
(4) Samples, descriptions and/or photographs, the authenticity of which
must be certified if the contracting authority so requests.
(5) A check may be carried out by the contracting authority or by a
competent official body of the State in which the candidate is
established, to verify the technical capacity of the candidate; and if
relevant, on the candidates study and research facilities and quality
control measures.
(6) A statement of the candidate's technical facilities; measures for
ensuring quality; and their study and research facilities.
(7) A statement of the technicians or technical services available to the
candidate to carry out the work under the contract; or be involved in the
production of goods or the provision of services under the contract;
particularly those responsible for quality control, whether or not they
are independent of the candidate.
(
A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract.
(9) A list of works carried out over the past 5 years, detailing the value
of the consideration received; when and where the work or works were
carried out; and whether they were carried out according to the rules of
the trade or profession and properly completed.
III.3) Conditions specific to services contracts
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
CU194/Site 3/JP0114
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 3.3.2014
IV.3.4) Time limit for receipt of tenders or requests to participate
18.3.2014 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.
Conditions for opening of tenders
Date: 18.3.2014 - 14:00
Place:
Cardiff University
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2021
VI.3) Additional information
Suppliers are required to register on the following website:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home express an interest
in the tender and download the tender documents. Access to tender
documents closes on 3.3.2014 (WA Ref:5569).
VI.5) Date of dispatch of this notice:
20.1.2014