Title
United Kingdom-London: Building and facilities management services
Publication Date
19 November 2013
OJS Ref
224/2013
Place
LONDON
Country
UK - United Kingdom
Authority Name
IMPERIAL COLLEGE HEALTHCARE NHS TRUST
Authority Type
Body governed by public law
Deadline
16 December 2013 @ 16 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
79993000 - Building and facilities management services
79993100 - Facilities management services
55523000 - Catering services for other enterprises or other institutions
15894220 - Hospital meals
98341120 - Portering services
85112000 - Hospital support services
90911200 - Building-cleaning services
NUTS Codes
UKI11 - Inner London - West
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Imperial College Healthcare NHS Trust
St Mary's Hospital Purchasing Department Acrow East, South Wharf Road,
Paddington
For the attention of: Bob Murray
W2 1NY London
UNITED KINGDOM
Telephone: +44 2033121860
E-mail:
bob.murray@imperial.nhs.uk Fax: +44 2033126810
Internet address(es):
General address of the contracting authority:
www.imperial.nhs.uk Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Health
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Hotel Services (Facilities Management).
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
London West:
Hospitals and buildings of Imperial College including but not limited to:
Western Eye Hospital.
Charing Cross Hospital.
Hammersmith Hospital.
Queen Charlotte's & Chelsea Hospital,
St Marys Hospital
NUTS code UKI11
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The Trust is seeking expressions of interest to provide its Cleaning,
Portering, and, Patient Catering services across all its sites.
Delivery of cleaning, portering, and patient catering and allied facility
services. Services to be delivered in accordance with specified standards,
and, managed under a formal performance regime.
The requirement will include continuos service improvement, by the
provider and the achievment of regular efficiency gains both in terms of
cost and performance.
The Trust reserves the right to award the contract to multiple providers.
Term: 5 years with an option to extend for upto a further 5
Instructions: Bidders must e-mail expressions of interest to
bob.murray@imperial.nhs.uk and a PQQ will be issued by return. If the PQQ
has not been received within 2 working days over expressing interest,
bidders should contact Bob Murray on +44 7810567648.
The PQQ process will be undertaken during the period the advert is open.
II.1.6) Common procurement vocabulary (CPV)
79993000 - LA16, 79993100, 55523000, 15894220, 98341120, 85112000,
90911200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: yes
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The initial term will be for a period of 5 years from commencement of the
services (subject to contractual break and termination rights). The Trust
will have the option to extend the term at its sole discretion of up to a
maximum of 5 years.
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Deposits and guarantees may be required to be advised in any documentation
sent by the Authority
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
To be advised in documentation sent as part of the process (the Trust
reserve the right to undertake any pre-qualifying while the advert is
open).
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and several liability. If a contract is awarded to a consortium,
applicants will be required to nominate a lead service provider with whom
the awarding authority can contract, or form themselves into a single
legal entity before the contract is awarded. The awarding authority may
award more than 1 contract and these may be for all, or part only, of the
services/products required.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: To be advised in the PQQ.
The Trust will be undertaking the pre-qualifying during the advert period.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: To be advised in the PQQ.
The Trust will be undertaking the pre-qualifying during the advert period.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
To be advised in the PQQ.
The Trust will be undertaking the pre-qualifying during the advert period.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 10
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
OJEU/08/13 - Hotel Services
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 16.12.2013 - 16:00
IV.3.4) Time limit for receipt of tenders or requests to participate
16.12.2013 - 16:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
3.1.2014
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2019-2024 Depending
on the Trust exercising its options to extend
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Tenders and all supporting documentation must be priced in sterling and
all payments will be made in sterling (GBP). Expressions of interest which
are submitted without the information requested may not be considered. The
awarding authority reserves the right not to proceed with the process at
any stage of the procurement process and shall not be responsible for any
abortive bid costs incurred. The Trust also reserves the right to award
more than one contract under this process.
VI.5) Date of dispatch of this notice:
15.11.2013