Title
United Kingdom-Yeovil: Building-cleaning services
Publication Date
06 November 2013
OJS Ref
215/2013
Place
YEOVIL
Country
UK - United Kingdom
Authority Name
YEOVIL COLLEGE
Authority Type
Body governed by public law
Deadline
02 December 2013 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90911200 - Building-cleaning services
90919200 - Office cleaning services
45215500 - Public conveniences
50760000 - Repair and maintenance of public conveniences
NUTS Codes
UKK23 - Somerset
--------------------------------------------------------------------------------
Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Yeovil College
Mudford Rd
For the attention of: Mr Nigel Armstrong
BA21 4DR Yeovil
UNITED KINGDOM
Telephone: +44 7507565834
E-mail:
nigel.armstrong@tenetservices.com Fax: +44 1376511411
Internet address(es):
Address of the buyer profile:
www.tenet4tenders.com Further information can be obtained from: Tenet Education Services
First Floor, 6 Atlantic Square
For the attention of: Nigel Armstrong
CM8 2TL Witham
UNITED KINGDOM
Telephone: +44 1376511411
E-mail:
nigel.armstrong@tenetservices.com Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: Tenet Education Services
First Floor, 6 Atlantic Square
For the attention of: Nigel Armstrong
CM8 2TL Witham
UNITED KINGDOM
Telephone: +44 1376511411
E-mail:
nigel.armstrong@tenetservices.com Tenders or requests to participate must be sent to: Tenet Education
Services
First Floor, 6 Atlantic Square
For the attention of: Nigel Armstrong
CM8 2TL Witham
UNITED KINGDOM
Telephone: +44 1376511411
E-mail:
nigel.armstrong@tenetservices.com I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: yes
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Yeovil/Somerset Colleges and South Somerset District Council (SSDC)
Cleaning Tender.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Yeovil College, Mudford Road, Yeovil, BA21 4DR
Somerset College, Wellington Road,Taunton, TA1 5AX
South Somerset District Offices - Yeovil
Public Convenience locations around Yeovil
NUTS code UKK23
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Yeovil College/Somerset College/South Somerset District Council (SSDC),
collaboratively, are looking for suitably qualified cleaning contractor
for the daily, weekly, monthly, quarterly, 6 monthly and annual cleaning
requirements to specific College requirements within their current sites
and for the cleaning requirements to the specific Public Buildings
belonging to SSDC and their Public Conveniences Contract within this
borough.
Total square metreage for the sites is as follows:
Yeovil College circa 24,000 sq. mtrs.
Somerset College circa 30,000 sq. mtrs.
SSDC Buildings circa 10,000 sq. mtrs.
Public Conveniences circa 15 locations.
A more detailed indication of this information will be included in the
Invitation to Tender.
The collaboration is seeking a service provider who can provide a first
class service. They are seeking a successful bidder who shall design a
service delivery solution that will be expected to manage/change the
current service levels and deliver contract improvements over the life of
the proposed contract period.
II.1.6) Common procurement vocabulary (CPV)
90911200, 90919200, 45215500, 50760000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Value below is the estimated contract value range for the duration of the
initial 3 year contract period.
Estimated value excluding VAT:
Range: between 1 250 000 and 1 400 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The initial contract is for 3 years with
scope for extensions for a further period or periods of any duration, but
in any case, the total duration of any extensions shall not exceed 24
months from the last day of the initial contract period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3) Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3) Duration of the contract or time limit for completion
Starting 1.4.2014. Completion 31.3.2017
Information about lots
Lot No: 1
Lot title: Yeovil College
1) Short description
Yeovil College,
Mudford Road
Yeovil
BA21 4DR
2) Common procurement vocabulary (CPV)
90911200, 90919200, 45215500, 50760000
Lot No: 2
Lot title: Somerset College
1) Short description
Wellington Road
Taunton
Somerset
TA1 5AX
2) Common procurement vocabulary (CPV)
90911200, 90919200, 45215500, 50760000
Lot No: 3
Lot title: South Somerset District Council
1) Short description
The Council Offices
Brympton Way,
Yeovil,
Somerset BA20 2HT
2) Common procurement vocabulary (CPV)
90911200, 90919200, 45215500, 50760000
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
The right is reserved to require a guarantee bond to secure any risk
exposure of early termination of any local authority pension scheme
admitted body status agreement entered into.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Where a consortium or other grouping of suppliers submits a bid, such
consortia or grouping must nominate a lead organisation to deal with the
Contracting Authority on all matters relating to the Contract. All
consortium members or grouping will be required to be jointly and
severally liable in respect of the obligations and liabilities relating to
the Contract.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order compulsory winding up the administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organization, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention
of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are
met:
In the first instance, candidates should register with
www.tenet4tenders.com and express an interest in the contract. Contract details can be found
under
the ‘Latest Opportunities' section of the tenet4tenders homepage. A pre
qualification qualification questionnaire will need to be completed and
returned (via
www.tenet4tenders.com) as part of the request to participate
process. Candidates will need to provide as part of the request to
participate
process details of enrolment on professional or trade registers and
details on
whether bankruptcy, convictions of professional misconduct, non payment
relating to social security contributions or taxes applies to the economic
operator. Economic operators may be excluded from participation if any of
these circumstances applies. Any candidate found to be guilty of serious
misrepresentation in proving false or inaccurate information may be
declared
ineligible and not selected to continue with the process.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: In the first instance, candidates should register with
www.tenet4tenders.com and express an interest in the contract. Contract details can be found
under
the ‘Latest Opportunities' section of the tenet4tenders homepage. A pre
qualification qualification questionnaire will need to be completed and
returned (via
www.tenet4tenders.com) as part of the request to participate
process. Candidates will need to provide as part of the request to
participate
process details of turnover, profit and capital and reserves for previous
3
years. Any candidate found to be guilty of serious misrepresentation in
proving false or inaccurate information may be declared ineligible and not
selected to continue with the process.
Minimum level(s) of standards possibly required: A required minimum level
of turnover for companies wishing to participate in this process is
identified in the PQQ documentation.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
In the first instance, candidates should register with
www.tenet4tenders.com and express an interest in the contract. Contract details can be found
under
the ‘Latest Opportunities' section of the tenet4tenders homepage. A pre
qualification qualification questionnaire will need to be completed and
returned (via
www.tenet4tenders.com) as part of the request to participate
process. Candidates will need to provide as part of the request to
participate
process evidence of business quality standards, accreditations, and
relevant
experience. Any candidate found to be guilty of serious misrepresentation
in
proving false or inaccurate information may be declared ineligible and not
selected to continue with the process.
Minimum level(s) of standards possibly required:
PQQ Risk Grid Status will be evaluated on a Pass / Fail basis. Please see
the explanation on page 8-9 of the PQQ for further information.
Levels of insurance cover will be evaluated on a Pass / Fail basis. To
pass this evaluation the suppliers must hold or be willing to obtain the
following levels of insurance cover:
- Public Liability Insurance GBP 5m;
- Employers Liability Insurance GBP 5m.
For those suppliers that Pass the above assessments, the PQQ Financial
Score achieved will be added to the Economic & Financial Standing section
and weighted by the Section weighting.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The
Selection criteria can be found in the Request to Participate (Pre
Qualification Questionnaire) documentation.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
IV.3.4) Time limit for receipt of tenders or requests to participate
2.12.2013 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
6.12.2013
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.
Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 30 Months from
contract start date, depending on whether extension periods are taken up.
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Section II.3) – dates refer to the initial 3 year contract period and do
not include the option of the 1 year extensions.
Section IV.3.5) – dates are an estimate.
In the first instance, candidates should register with
www.tenet4tenders.com and express an interest in the contract. Contract
details can be found under the ‘Latest Opportunities' section of the
tenet4tenders homepage. A pre qualification qualification questionnaire
will need to be completed and returned (via
www.tenet4tenders.com) as part
of the request to participate process. The questionnaire will cover area
management, company structure, and financial information, quality
assurance policies, health and safety, evidence of similar experience and
references.
The Contracting Authority shall not be under any obligation to accept the
lowest tender or any tender. The Contracting Authority reserves the right
to cancel the entire or parts of the tender, without such an action
conferring any right to compensation on the Tenderers.
The Contracting Authority has no liability to settle any cost incurred by
the tenderer as a result of the tendering procedure.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will
incorporate a minimum 10 calendar day standstill period (or
15 days if non electronic methods used) at the point that information on
the
award of the contract is communicated to tenderers. If an appeal regarding
the
award of contract has not been successfully resolved then the Public
Contracts
Regulations 2006 provide for aggrieved parties who have been harmed or are
at
risk of harm by breach of the rules to take action in the High Court. Any
such
action must be brought promptly (generally within 3 months).
VI.5) Date of dispatch of this notice:
4.11.2013