Title
United Kingdom-Chichester: Building-cleaning services
Publication Date
16 October 2013
OJS Ref
201/2013
Place
CHICHESTER
Country
UK - United Kingdom
Authority Name
WEST SUSSEX COUNTY COUNCIL
Authority Type
Local authorities
Deadline
25 November 2013 @ 15 00
Original Language
EN - English
Contract
Service contract
Procedure
Open procedure
Document
Contract notice
Regulation
Not Specified
CPV Codes
90911200 - Building-cleaning services
90911300 - Window-cleaning services
NUTS Codes
UKJ24 - West Sussex
--------------------------------------------------------------------------------
Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
West Sussex County Council
County Hall
For the attention of: Daniel Jackson
PO19 1RG Chichester
UNITED KINGDOM
Telephone: +44 3302226955
E-mail:
daniel.jackson@westsussex.gov.uk Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Downlands Community School and Sports Centre building and window cleaning
services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Downlands Community School.
NUTS code UKJ24
II.1.5) Short description of the contract or purchase(s)
This contract is for the building and window cleaning at Downlands
Community School and Sports Centre.
II.1.6) Common procurement vocabulary (CPV)
90911200, 90911300
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
For the provision of building and window cleaning services for Downlands
Community School and Sports Centre, West Sussex.
Estimated value excluding VAT: 480 000 GBP
II.3) Duration of the contract or time limit for completion
Duration in months: 72 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required
once).
— Browse to the eSourcing Portal:
https://westsussex.bravosolution.co.uk and click the link to register.
— Accept the terms and conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (please keep
this secure).
2. Express an Interest in the tender:
— Login to the portal with the username/password.
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are
Pre-Qualification Questionnaires or Invitations to Tender open to any
registered supplier.)
— Click on the relevant PQQ/ ITT to access the content.
— Click the ‘Express Interest’ button at the top of the page.
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is
a secure area reserved for your projects only).
— You can now access any attachments by clicking ‘Buyer Attachments’ in
the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create
Response’ or to ‘Decline to Respond’ (please give a reason if declining).
— You can now use the ‘Messages’ function to communicate with the buyer
and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions
to complete the PQQ/ ITT.
— There may be a mixture of online and offline actions for you to perform
(there is detailed online help available). You must then submit your reply
using the ‘Submit Response’ button at the top of the page. If you require
any further assistance please consult the online help, or contact the
eTendering help desk.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
4470
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
IV.3.4) Time limit for receipt of tenders or requests to participate
25.11.2013 - 15:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.3) Additional information
This procurement is being managed by Capita Business Services Limited
(‘Capita’) on behalf of the Council under a Strategic Services Outsource.
The contract between the Council and Capita provides for tenders and all
other information submitted to be treated as confidential by Capita to
ensure competition is maintained, value for money is achieved and all
bidders are treated equally and in a non-discriminatory way during the
tendering and contract award procedures. The Council and Capita shall
maintain a system of management processes, barriers, disciplines and
confidentiality undertakings to ensure there is no conflict of interest in
the procurement process and to prevent any disclosure to any Capita
employee involved in submitting a tender for this procurement of any
confidential information from other bidders. Information submitted by
bidders will not be used by Capita for any other purpose than the
provision of services to the Council under the Strategic Services
Outsource.
Suppliers will be expected to deliver services that demonstrate a Best
Value approach as defined by the government.
The contract term will be for a period of 5 years and may be extended
depending on the on-going need, budget availability and contract
performance up to a period of 1 year to a maximum contract period of 6
Years.
Public Liability Insurance of a minimum of 10 000 000 GBP million and
Employers Liability Insurance of a minimum of 10 000 000 GBP will be
required.
West Sussex County Council is a Public Authority within the meaning of the
Freedom of Information Act 2000 and all correspondence received will be
dealt with in accordance with the Act.
A Mandatory site visit is being held on 5th November at Downlands
Community School & Sports Centre. Providers interested in participating in
this opportunity are encouraged to attend this event and register their
interest and attendance via the West Sussex e-Sourcing portal messaging
facility.
The Contracting Authority intends to use the West Sussex e-Sourcing Portal
(that is an e-Sourcing system) in this procurement exercise and reserves
the right to use a reverse auction. URL:
https://westsussex.bravosolution.co.uk. West Sussex e-Sourcing Portal,
Project No. 322, ITT No. 2594 refer.
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the e-Sourcing portal (this is only required
once):
— Browse to the e-Sourcing Portal:
https://westsussex.bravosolution.co.uk and click the link to register.
— Accept the terms and conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (you should
keep this secure).
2. Express an Interest in the tender:
— Login to the portal with the username/password.
— Click the ‘ITTs Open to All Suppliers’ link. (These are Invitations to
Tender open to any registered supplier.)
— Click on the relevant ITT (ITT No. 2594) to access the content.
— Click the ‘Express Interest” button in the ‘Actions’ box on the
left-hand side of the page.
— This will move the ITT into your ‘My ITTs’ page. (This is a secure area
reserved for your projects only.)
—- You can now access any attachments by clicking the ‘Settings and Buyer
Attachments’ in the ‘Actions’ box.
3. Responding to the tender:
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if
rejecting).
— You can now use the ‘Messages' function to communicate with the buyer
and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions
to complete the ITT.
— There may be a mixture of online and offline actions for you to perform
(there is detailed online help available). You must then publish your
reply using the publish button in the ‘Actions’ box on the left-hand side
of the page. If you require any further assistance consult the online
help, or contact the e-Tendering help desk.
VI.5) Date of dispatch of this notice:
14.10.2013