Title
United Kingdom-Morden: Cleaning services
Publication Date
05 September 2013
OJS Ref
172/2013
Place
MORDEN
Country
UK - United Kingdom
Authority Name
LONDON BOROUGH OF MERTON
Authority Type
Local authorities
Deadline
04 October 2013 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90910000 - Cleaning services
90919300 - School cleaning services
90911200 - Building-cleaning services
90911300 - Window-cleaning services
NUTS Codes
UKI2 - Outer London
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
London Borough of Merton
Children Schools & Families, Civic Centre, London Road
For the attention of: Murray Davies
SM4 5DX Morden
UNITED KINGDOM
Telephone: +44 2085453069
E-mail:
murray.davies@merton.gov.uk Fax: +44 2085453311
Internet address(es):
General address of the contracting authority:
www.merton.gov.uk Further information can be obtained from: i-Clean Systems Limited
Unit 14, 190 Malvern Common, Poolbrook Road
For the attention of: S. Oakley
WR14 3JZ Malvern
UNITED KINGDOM
Telephone: +44 1684580683
E-mail:
sue@i-clean.info Fax: +44 1684580681
Internet address:
www.merton.gov.uk/procurement Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: i-Clean Systems Limited
Unit 14, 190 Malvern Common, Poolbrook Road
For the attention of: S. Oakley
WR14 3JZ Malvern
UNITED KINGDOM
Telephone: +44 1684580683
E-mail:
sue@i-clean.info Fax: +44 1684580681
Internet address:
www.merton.gov.uk/procurement Tenders or requests to participate must be sent to: i-Clean Systems
Limited
Unit 14, 190 Malvern Common, Poolbrook Road
For the attention of: S. Oakley
WR14 3JZ Malvern
UNITED KINGDOM
Telephone: +44 1684580683
E-mail:
sue@i-clean.info Fax: +44 1684580681
Internet address:
www.merton.gov.uk/procurement I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Tender for the provision of cleaning at Educational Establishments.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Possibly 57 educational sites with a current an up take of 31 across the
London Borough of Merton.
NUTS code UKI2
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The London Borough of Merton wishes to procure and appoint a provider with
experience of cleaning in multi-site educational establishments to work
with the council in providing a high quality cleaning service at 31
education establishments sites currently (approx area size of 83895 sq
metres), however a possible additional 26 sites (or such number up to that
figure) may be added (approx area size of 62859 sq metres). The
requirement will be for a service offering weekly cleaning during term
time (39 weeks per year) for school sites plus periodic deep cleaning
during school holidays and up to 50 weeks per year cleaning for some
non-school sites (all falling within the 57 sites referred to above).
External and internal window cleaning to be priced separately. In addition
to which there may be one-off cleaning requests in respect of each of the
sites. The offer of ancillary support services such as caretaking and
grounds maintenance may be required. Enhanced DBS checks for all staff is
a requirement. TUPE will apply.
II.1.6) Common procurement vocabulary (CPV)
90910000, 90919300, 90911200, 90911300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
To provide a cleaning service at 31 education establishments sites
currently, however it is possible this may rise to 57 - Contract for 3
years with a possibility to extend for 2 years in 1 yearly increments. The
estimated value of the contract in respect of the 31 confirmed education
establishment sites is 950,000 GBP. Please note that should the other
sites also elect to receive the services then the contract value could
reach or exceed 1.75 GBP million.
II.2.2) Information about options
Options: no
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
A Bond or Parent Company guarantee will be required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
To be invoiced monthly, payment 30 days in arrears.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Cleaning contract will be subject to
and judged on the following:
a) Performance standards;
b) Independent audits;
c) Shortfall of standards will be subject to contractor rectification or
credit;
d) Regular contract meetings;
e) Audit of Hours.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order compulsory winding up the administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organization, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention
of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are
met:
Applicants must complete a Pre-Qualification Questionnaire - further
available from the contact point in Section I.1. The Pre-Qualification
Questionnaire must be submitted using the London Tenders Portal -
www.londontenders.org/procontract/supplier.nsf III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: 1. All candidates will be required to provide evidence of
relevant insurance;
2. All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of the notice;
3. Candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
1. A statement of the candidates average annual number of staff and
managerial staff over the previous 3 years;
2. Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: The
London Borough of Merton is seeking service providers of the highest
quality and will utilise the scoring of responses to PQQ to select the
most suitable bidders who will be invited to tender for this contract.
In the first instance, it is intended that the invitation to tender will
be issued to those bidders whose scores are in the upper quartile of
scores achieved by all bidders provided that their individual score exceed
a total equivalent to 75 % of the available marks.
However, in the event that:
— fewer than 5 bidders achieve a score of 75 % of available marks or more;
or
— fewer than 20 organisations submit an expression of interest;
the London Borough of Merton will extend invitations to tender to the next
highest scoring bidders so that not less than 5 organisations in total are
invited to tender.
In the event that:
— more than 32 organisations submit an expression of interest ; and
— of those more than 8 bidders achieve a score of 75 % of available marks
or more;
the London Borough of Merton may limit invitations to tender to the
highest scoring bidders so that not more than 8 organisations in total are
invited to tender.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
below
1. Quality. Weighting 50
2. Pricing. Weighting 50
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
ICS2428-2013
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 27.9.2013 - 12:00
IV.3.4) Time limit for receipt of tenders or requests to participate
4.10.2013 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
28.10.2013
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.3) Additional information
This is a procurement to which the Public Services (Social Value) Act 2012
applies. As such the London Borough of Merton has duly considered how the
proposed procurement might improve the economic, social and environmental
well-being of the borough and how in conducting this procurement we might
act to secure that improvement. Following consideration of the Act part of
the evaluation criteria includes elements relating to economic, social and
environmental well-being. Selected tenderers may be required to facilitate
a site visit and/or to make a presentation as part of the evaluation of
tenders submitted.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
London Borough of Merton
Merton Civic Centre London Road
SM4 5DX Morden
UNITED KINGDOM
E-mail:
peter.stone@merton.gov.uk Telephone: +44 2085453736
Internet address:
www.merton.gov.uk Body responsible for mediation procedures
London Borough of Merton
Director of Corporate Services 8th Floor, Merton Civic Centre London Road
SM4 5DX Morden
E-mail:
caroline.holland@merton.gov.uk Telephone: +44 2085453568
Internet address:
www.merton.gov.uk VI.4.3) Service from which information about the lodging of appeals may
be obtained
London Borough of Merton
Chief Executive 8th Floor, Merton Civic Centre London Road
SM4 5DX Morden
E-mail:
sophie.jones@merton.gov.uk Telephone: +44 2085453332
Internet address:
www.merton.gov.uk VI.5) Date of dispatch of this notice:
3.9.2013