Title
United Kingdom-Nottingham: Building-cleaning services
Publication Date
05 September 2013
OJS Ref
172/2013
Place
NOTTINGHAM
Country
UK - United Kingdom
Authority Name
THE RUSHCLIFFE SCHOOL ACADEMY TRUST
Authority Type
Body governed by public law
Deadline
03 October 2013 @ 16 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90911200 - Building-cleaning services
NUTS Codes
UKF1 - Derbyshire and Nottinghamshire
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
The Rushcliffe School Academy Trust
Boundary Road, West Bridgford
For the attention of: Sue Oakley
NG2 7BW Nottingham
UNITED KINGDOM
Telephone: +44 1159744050
E-mail:
sue@i-clean.info Fax: +44 115974451
Internet address(es):
General address of the contracting authority:
http://www.rushcliffe.notts.sch.uk Address of the buyer profile:
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA26967 Further information can be obtained from: i-Clean Systems Ltd
Unit 14, 190 Malvern Common, Poolbrook Road
For the attention of: Sue Oakley
WR14 3JZ Malvern
UNITED KINGDOM
Telephone: +44 1684580680
E-mail:
sue@i-clean.info Fax: +44 1684580681
Internet address:
http://www.i-clean.info Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from:
www.i-clean.info/rushcliffepqq.php www.i-clean.info/rushcliffepqq.php,
www.i-clean.info/rushcliffepqq.php Contact point(s):
www.i-clean.info/rushcliffepqq.php For the attention of:
www.i-clean.info/rushcliffepqq.php www.i-clean.info/rushcliffepqq.php UNITED KINGDOM
Telephone: +44 1684580680
Fax: +44 1684580681
Internet address:
www.i-clean.info/rushcliffepqq.php Tenders or requests to participate must be sent to: i-Clean Systems Ltd
Unit 14, 190 Malvern Common, Poolbrook Road
For the attention of: Sue Oakley
WR14 3JZ Malvern
UNITED KINGDOM
Telephone: +44 1684580680
E-mail:
sue@i-clean.info Fax: +44 1684580681
Internet address:
http://www.i-clean.info I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
The Rushcliffe School Academy Trust.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance: The
Rushcliffe School Academy Trust, Boundary Road, West Bridgford,
Nottingham, NG2 7BW.
NUTS code UKF1
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Cleaning of School and ancillary buildings and associated works by a
single contractor. Comprises approx 11,000 sq metres. Cleaning is required
for daily cleaning and holiday time deep-cleaning. The requirement will be
for a 52 week per year service. External Window cleaning, to be priced
separately. Enhanced DBS checks for all staff is a requirement. TUPE will
apply.
Note: To register your interest in this notice and obtain any additional
information please visit the myTenders Web Site at
http://www.myTenders.org/Search/Search_Switch.aspx?ID=108280 II.1.6) Common procurement vocabulary (CPV)
90911200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Cleaning of School and ancillary buildings and associated works by a
single contractor. Comprises approx 11,000 sq metres. Cleaning is required
for daily cleaning and holiday time deep-cleaning. The requirement will be
for a 52 week per year service.
External Window cleaning, to be priced separately. Enhanced DBS checks for
all staff is a requirement. TUPE will apply. Billing for the service to be
invoiced monthly, payment 30 days in arrears. TUPE will apply.
Estimated value excluding VAT: 330 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: Option to extend by 2 years 1 year at a
time.
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Starting 1.4.2014. Completion 31.8.2016
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
We reserve the right to require deposits and guarantees.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
To be invoiced monthly, payment 30 days in arrears.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Cleaning contract will be subject to
and judged on the following:
a) Performance standards;
b) Independent Auditing;
c) Shortfall of standards will be subject to contractor rectification or
credit;
d) A Monthly contract meeting;
e) Audit of Hours.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to produce a certificate or
declaration demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(6) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation.
(7) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established.
(
All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to provide evidence of
relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract;
(3) A list of works carried out over the past 5 years, detailing the value
of the consideration received; when and where the work or works were
carried out; and whether they were carried out according to the rules of
the trade or profession and properly completed.
III.3) Conditions specific to services contracts
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The most
economically advantageous tender in terms of the criteria stated in the
specifications, in the invitation to tender or to negotiate or in the
descriptive document.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
ICS 2427 - 2013
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 23.9.2013
IV.3.4) Time limit for receipt of tenders or requests to participate
3.10.2013 - 16:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
8.11.2013
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.3) Additional information
(MT Ref:108280).
VI.5) Date of dispatch of this notice:
3.9.2013