Title
United Kingdom-Ilford: School cleaning services
Publication Date
10 August 2013
OJS Ref
155/2013
Place
ILFORD
Country
UK - United Kingdom
Authority Name
LOXFORD SCHOOL OF SCIENCE AND TECHNOLOGY
Authority Type
Body governed by public law
Deadline
09 September 2013 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90919300 - School cleaning services
90910000 - Cleaning services
90911000 - Accommodation, building and window cleaning services
NUTS Codes
UKI21 - Outer London - East and North East
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Loxford School of Science and Technology
Loxford Lane
Contact point(s): https:lgss.bravosolution.co.uk
For the attention of: PQQ 27856
IG1 2UT Ilford
UNITED KINGDOM
E-mail:
help@bravosolution.co.uk Internet address(es):
General address of the contracting authority:
http://www.loxford.net/Default Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning Services for Loxford School of Science and Technology, Ilford.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Within the campus of Loxford School of Science and Technology, Ilford,
Essex, UK.
NUTS code UKI21
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
LGSS Procurement on behalf of Loxford School of Science and Technology
wish to appoint a Contractor to carry out Cleaning of the school across
all its buildings.
The contractor shall be expected to undertake a comprehensive cleaning
service, including routine daily cleaning, deep cleans, periodic cleans,
window cleaning, and other requirements usually associated with a contact
of this type, as detailed within the Invitation to Tender.
Bidders should note that the above list is not exhaustive, and that the
School reserve the right to add or remove functions
and properties within their portfolio and indeed the size of the portfolio
throughout the life of the contract.
Loxford School is a large 3-19 co-educational all through community school
with 2139 students. 52.68 % are boys and 47.32 % are girls. The all
through school began in September 2012 with four reception classes
initially. However due to increasing demand, two year one classes have
opened. The new primary facility is now open. There are four classes in
Reception, Year One, Year Two and two in Year Three.
The school also has a large leisure facility on site. This is to be
renovated in the coming year and houses a swimming pool and a large sports
hall. The number of students in the 6th Form is 448. This number has
consistently risen over five years. Loxford is a diverse multi cultural
school based in Redbridge an Outer London Borough.
The contract shall run for an initial period of 4 years, with the right
then reserved to extend for 2 further years at the School's discretion,
subject to satisfactory performance.
The anticipated annual value of the contract is circa 200 000 GBP per
annum.
Potential providers should note that this process is being run by LGSS
Procurement, and no contact relating to this procurement process should be
made directly with the School. All queries should be rasied via the LGSS
Procurement online tool, found at:
https://lgss.bravosolution.co.uk/web/login.shtml II.1.6) Common procurement vocabulary (CPV)
90919300, 90910000, 90911000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Estimated value excluding VAT: 1 200 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The contract shall run for an initial period
of 4 years, with the provision to extend for 2 further years at the
School's discretion.
II.3) Duration of the contract or time limit for completion
Duration in months: 72 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Detailed within the PQQ document.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Detailed within the PQQ document.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Detailed within the PQQ document.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required
once);
If you have not registered on this website before, a video tutorial can
be found on the link below. Browse to the eSourcing Portal:
https://lgss.bravosolution.co.uk and click the link to register;
Accept the terms and conditions and click 'continue';
Enter your correct business and user details;
Note the username you chose and click 'Save' when complete;
You will shortly receive an email with your unique password (please keep
this secure).
2. Express an Interest in the tender
Login to the portal with the username/password;
A supplier's eTendering manual and video tutorial on how to respond to
an online tender can be found on the right hand side of the webpage. Click
the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification
Questionnaires or Invitations to Tender open to any registered supplier);
Click on the relevant PQQ/ ITT to access the content;
Click the 'Express Interest' button at the top of the page;
This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page (This is a
secure area reserved for your projects only);
You can now access any attachments by clicking 'Buyer Attachments' in
the 'PQQ/ ITT Details' box.
3. Responding to the tender
Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create
Response' or to 'Decline to Respond' (please give a reason if declining);
You can now use the Messages' function to communicate with the buyer
and seek any clarification;
Note the deadline for completion, then follow the onscreen instructions
to complete the PQQ/ ITT;
There may be a mixture of online and offline actions for you to perform
(there is detailed online help available) You must then submit your reply
using the 'Submit Response' button at the top of the page. If you require
any further assistance please consult the online help, or contact the
eTendering help desk.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Detailed within the PQQ document.
Minimum level(s) of standards possibly required: Detailed within the PQQ
document.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Detailed within the PQQ document.
Minimum level(s) of standards possibly required:
Detailed within the PQQ document.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The
criteria for selecting candidates to be invited to tender will be defined
within the PQQ and the PQQ Guidance Document.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
Project 17469
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
IV.3.4) Time limit for receipt of tenders or requests to participate
9.9.2013 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.3) Additional information
The Contracting Authority via LGSS Procurement intends to use an
eTendering system in this procurement exercise and reserves the right to
use a reverse auction.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
The High Court
Strand
WC2A 2LL London
UNITED KINGDOM
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: LGSS Procurement
will incorporate a standstill period at the point information on the award
of the contract is communicated to tenderers. The duration of this
standstill will be disclosed at this point. This period allows
unsuccessful tenderers to seek further debriefing from the contracting
authority before the contract is entered into. Such additional information
should be required from (Refer to address in part 1.1) If an appeal
regarding the award of a contract has not been successfully resolved the
Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved
parties who have been harmed or are at risk of harm by a breach of the
rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly. Where a contract has
not been entered into the Court may order the setting aside of the award
decision or order the authority to amend any document and may award
damages.
VI.5) Date of dispatch of this notice:
7.8.2013