Title
United Kingdom-Manchester: Accommodation, building and window cleaning
Publication Date
02 August 2013
OJS Ref
149/2013
Place
MANCHESTER
Country
UK - United Kingdom
Authority Name
GREATER MANCHESTER POLICE AUTHORITY
Authority Type
Body governed by public law
Deadline
01 September 2013 @ 23 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90911000 - Accommodation, building and window cleaning services
NUTS Codes
UKD - NORTH WEST (ENGLAND)
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Greater Manchester Police Authority
Procurement, Nexus House, Alexandria Drive, Ashton-under-Lyne
For the attention of: Tony Maher
OL7 0QN Manchester
UNITED KINGDOM
Telephone: +44 1618561140
E-mail:
tony.maher@gmp.police.uk Further information can be obtained from: See Annex 1
UNITED KINGDOM
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: See Annex 1
UNITED KINGDOM
Tenders or requests to participate must be sent to: How to obtain the Pre
Qualification Questionnaire document:
Suppliers/Contractors wishing to express an interest in this tender
opportunity, and obtain tender documentation, should go to
www.bluelight.gov.uk/opportunities, and enter the following reference
number in the search criteria “contains:” box: QTLE-99XF8R then click on
the tender opportunity Title and select the “Login and Register Interest”
button, and enter their username and password.If not already registered on
the Bluelight ProContract eTendering system, suppliers/contractors will
need to do so by going to
www.bluelight.gov.uk and clicking on the
“Register Company” link in the Supplier menu, and filling in the company
registration form. It is free to register on the system and there are no
subscription charges or additional costs for using the system. Once the
registration has been processed (which can take up to 48 hours), two
separate emails containing the username and password will be sent to the
email address registered with. Suppliers/Contractors will need to return
to the tender opportunity, to express their interest electronically. If
the tender documents have already been published, suppliers/contractors
will be able to access them by going to
www.bluelight.gov.uk and selecting
“Supplier Login”. If the tender documents are not yet published
suppliers/contractors who have expressed an interest will be notified via
email when the documents are available.
UNITED KINGDOM
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Public order and safety
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Provision of a Window Cleaning service.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UKD
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The Office of the Police and Crime Commissioner for Greater Manchester is
establishing a Contract to cover window cleaning service requirements
across the Greater Manchester Police force area, for both internal and
external windows. Buildings comprise of approximately 90 buildings ranging
from low to high storey.
The stated values are based on a four year contracted duration, assuming
all options are taken to extend. The estimated value of expenditure for
GMP is GBP 60 000 per annum, (or GMP 250 000 over a four year period). No
values or volumes will be guaranteed under any resulting contract award.
Economic operators should note that the Transfer of Undertakings
Protection of Employment Rights may apply. Details, if appropriate, will
be provided within the Invitation to Tender.
The Contract award may also be open to the Greater Manchester Police PFI
(Private Finance Initative) Provider should that option offer Best Value
to the force, therefore any successful Economic Operator must be
understand and accept that their prices / rates may be shared with the PFI
Provider to allow an assessment to be made in relation to achieving Best
Value. NB the indicative GMP spend stated above does not take into account
any expenditure on PFI buildings.
II.1.6) Common procurement vocabulary (CPV)
90911000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
GMP will award to one Economic Operator to provide these forcewide
requirements.
Estimated value excluding VAT:
Range: between 250 000 and 3 000 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The contract will be awarded for an intial
two year period with options to extend for up to a further two years.
GMP retain the right to conduct a full financial appraisal during the ITT
stage.
II.3) Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
As specified in the pre qualification and/or tender documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
As specified in the pre qualification and/or tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the pre
qualification and/or tender documents.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order compulsory winding up the administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organization, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention
of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are
met:
As specified in the pre qualification and/or tender documents.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Information and formalities necessary for evaluating if
requirements are met:
As specified in the pre qualification and/or tender documents.
Minimum level(s) of standards possibly required: As specified in the pre
qualification and/or tender documents.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(b) a list of the principal deliveries effected or the main services
provided in the past three years, with the sums, dates and recipients,
whether public or private, involved. Evidence of delivery and services
provided shall be given: - where the recipient was a contracting
authority, in the form of certificates issues or countersigned by the
competent authority, - where the recipient was a private purchaser, by the
purchaser's certification or, failing this, simply by a declaration by the
economic operator;
(c) an indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work;
(g) for public works contracts and public services contracts, and only in
appropriate cases, and indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract;
(h) a statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last three years;
(j) an indication of the proportion of the contract which the services
provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions
and/or photographs, the authenticity of which must be certified if the
contracting authority so request; (ii) certificates drawn up by official
quality control institutes or agencies of recognized competence attesting
the conformity of products clearly identified by references to
specifications or standards.
Information and formalities necessary for evaluating if requirements are
met:
As specified in the pre qualification and/or tender documents.
Minimum level(s) of standards possibly required:
As specified in the pre qualification and/or tender documents.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates:
Technical Experience and References, Health and Safety, Financial Status
(however in depth financial analysis will only be conducted during the
evaluation of tenders), Equality and Diversity, Environmental Policy,
Professional Conduct, Insurance, Sustainability, Business Continuity.
There are also published criteria for discretionary rejection of
submissions.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
0384
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 23.8.2013 - 23:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
1.9.2013 - 23:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
30.8.2013
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.
Conditions for opening of tenders
Date: 6.10.2013 - 09:00
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The Contracting Authority does not bind itself to accept any tender and
reserves the right to cancel the tendering process at any point. The
Contracting Authority is not liable for any costs incurred by those
expressing an interest in tendering for this contract opportunity.
How to obtain a pre qualification questionnaire:
Documentation relating to this procurement activity is only available via
the Emergency Services e-Tendering system at:
www.bluelight.gov.uk The specific contract reference for this procurement is:
QTLE-99XF8R. Further details can be found in Annex A of this contract
notice.
NB To clarify: The deadline for requesting the Pre Qualification
Questionnaire is 25 August 2013, and the deadline for receipt of completed
submissions is 01 September 2013.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
GMP Assistant Branch Head, Contracts and Procurement
Procurement Section, Nexus House, Alexandria Drive, Ashton-under-Lyne.
OL7 0QN Manchester
UNITED KINGDOM
E-mail:
procurement@gmp.police.uk Telephone: +44 1618561140
Internet address:
www.gmp.police.uk VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will
incorporate a minimum 10 working day standstill period at the point
information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from
the contracting authority before the contract is entered into. Applicants
have two working days from notification of the award decision to request
additional debriefing and that information has to be provided a minimum of
3 working days before expiry of the standstill period. Such additional
information should be requested through the Bluelight e-Procurement
system. If an appeal regarding the award of a contract has not been
successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5)
provide for aggrieved parties who have been harmed or are at risk of harm
by a breach of the rules to take action in the High Court (England, Wales
and Northern Ireland). Any such action must be brought promptly (generally
within 3 months). Where a contract has not been entered into the court may
order the settling aside of the award decision or order the authority to
amend any document and may award damages. If the contract has been entered
into the court may only award damages.
VI.5) Date of dispatch of this notice:
31.7.2013