Title
United Kingdom-Cardiff: Cleaning services
Publication Date
25 July 2013
OJS Ref
143/2013
Place
CARDIFF
Country
UK - United Kingdom
Authority Name
CARDIFF COMMUNITY HOUSING ASSOCIATION (CCHA)
Authority Type
Body governed by public law
Deadline
29 August 2013 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90910000 - Cleaning services
90911300 - Window-cleaning services
90900000 - Cleaning and sanitation services
90911000 - Accommodation, building and window cleaning services
NUTS Codes
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Cardiff Community Housing Association (CCHA)
Tolven Court, Dowlais Road
For the attention of: Allan Brinkley
CF24 5LQ Cardiff
UNITED KINGDOM
Telephone: +44 2920468474
E-mail:
allan.brinkley@ccha.org.uk Fax: +44 2920468444
Internet address(es):
General address of the contracting authority:
http://www.ccha.org.uk Address of the buyer profile:
http://www.ccha.org.uk Electronic access to information:
http://www.ccha.org.uk Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Other: Registered Social Landlord
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning contract across the CCHA estate.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Various buildings and external areas within Cardiff.
NUTS code
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Provision of cleaning services to CCHA estate in the Cardiff area.
Companies expressing an interest must request a prequalification
questionnaire and return it completed with any associated documents to the
above address by 29.8.2013. All correspondence must quote Contract Number
CCHA/MSS01.
II.1.6) Common procurement vocabulary (CPV)
90910000, 90911300, 90900000, 90911000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Estimated value excluding VAT: 250 000 GBP
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3) Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
CCHA reserves the right to request deposits and guarantees.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
CCHA reserves the right to request financial accounts.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
No special legal form required but joint and several liability to be
assumed by all group bidders before acceptance.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Companies expressing an interest must request a prequalification
questionnaire and return it completed with any associated documents to the
above address by 29.8.2013. All correspondence must quote Contract Number
CCHA/MSS01.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Details to be provided listed in the prequalification
questionnaire. Companies must note that a financial assessment of a
company's financial capacity may be undertaken as part of the selection
process.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Details to be provided listed in the prequalification questionnaire.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates:
Prequalification questionnaires will be evaluated and a maximum of 8
suppliers will be invited to tender.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
CCHA/MSS01
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 29.8.2013 - 12:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
29.8.2013 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
3.9.2013
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
CCHA
Tolven Court Dowlais Road
CF24 5LQ Cardiff
UNITED KINGDOM
E-mail:
matthew.thomas@ccha.org.uk Telephone: +44 2920468474
Internet address:
http://www.ccha.org.uk Fax: +44 2920468444
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: CCHA will apply
the standard 10 day standstill period in accordance with Regulations 32
and 32A of the Public Contracts Regulations 2006 (as amended), before
entering into the contract. Economic operators who feel they have suffered
prejudice or at risk of suffering prejudice may bring legal action in
accordance with the Public Contracts Regulations 2006 to enforce their
rights. Note that strict time limits apply under the 2006 Regulations
which must be complied with.
VI.5) Date of dispatch of this notice:
23.7.2013