Title
UK-London: Building and facilities management services
Publication Date
21 June 2013
OJS Ref
119/2013
Place
LONDON
Country
UK - United Kingdom
Authority Name
LONDON BOROUGH OF HAMMERSMITH AND FULHAM
Authority Type
Local authorities
Deadline
Original Language
EN - English
Contract
Service contract
Procedure
Competitive Dialogue
Document
Contract award
Regulation
European Communities, with participation by GPA countries
CPV Codes
79993000 - Building and facilities management services
03120000 - Horticultural and nursery products
22200000 - Newspapers, journals, periodicals and magazines
30120000 - Photocopying and offset printing equipment
30190000 - Various office equipment and supplies
31682230 - Graphic display panels
32232000 - Video-conferencing equipment
32235000 - Closed-circuit surveillance system
33700000 - Personal care products
34928470 - Signage
35120000 - Surveillance and security systems and devices
42933000 - Vending machines
48420000 - Facilities management software package and software package suite
50000000 - Repair and maintenance services
50111100 - Vehicle-fleet management services
50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-v
50310000 - Maintenance and repair of office machinery
50413200 - Repair and maintenance services of firefighting equipment
50432000 - Repair and maintenance services of clocks
50740000 - Repair and maintenance services of escalators
50750000 - Lift-maintenance services
55000000 - Hotel, restaurant and retail trade services
55300000 - Restaurant and food-serving services
55410000 - Bar management services
55500000 - Canteen and catering services
55524000 - School catering services
60171000 - Hire of passenger cars with driver
64112000 - Postal services related to letters
64120000 - Courier services
64122000 - Internal office mail and messenger services
64214200 - Telephone switchboard services
70330000 - Property management services of real estate on a fee or contract basis
70332200 - Commercial property management services
71310000 - Consultative engineering and construction services
71314200 - Energy-management services
71314300 - Energy-efficiency consultancy services
71315100 - Building-fabric consultancy services
71315210 - Building services consultancy services
71315300 - Building surveying services
71315400 - Building-inspection services
71316000 - Telecommunication consultancy services
71317200 - Health and safety services
71334000 - Mechanical and electrical engineering services
71630000 - Technical inspection and testing services
72253000 - Helpdesk and support services
77314000 - Grounds maintenance services
79710000 - Security services
79713000 - Guard services
79800000 - Printing and related services
79992000 - Reception services
79994000 - Contract administration services
79996100 - Records management
90500000 - Refuse and waste related services
90513000 - Non-hazardous refuse and waste treatment and disposal services
90514000 - Refuse recycling services
90520000 - Radioactive-, toxic-, medical- and hazardous waste services
90650000 - Asbestos removal services
90690000 - Graffiti removal services
90710000 - Environmental management
90711100 - Risk or hazard assessment other than for construction
90911000 - Accommodation, building and window cleaning services
90911200 - Building-cleaning services
90919200 - Office cleaning services
90919300 - School cleaning services
90920000 - Facility related sanitation services
98133100 - Civic betterment and community facility support services
98310000 - Washing and dry-cleaning services
98311100 - Laundry-management services
98312000 - Textile-cleaning services
98341120 - Portering services
98351000 - Car park management services
98392000 - Relocation services
98395000 - Locksmith services
NUTS Codes
UKI - LONDON
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Full Details
Contract award notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
London Borough of Hammersmith and Fulham
Town Hall, King Street, Hammersmith
W6 9JU London
UNITED KINGDOM
Telephone: +44 2087483020
Internet address(es):
General address of the contracting authority:
http://www.lbhf.gov.uk/ I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: yes
City of Westminster
Westminster City Hall, 64 Victoria Street
SW1E 6QP London
UNITED KINGDOM
Royal Borough of Kensington & Chelsea
The Town Hall, Hornton Street
W8 7NX. London
UNITED KINGDOM
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract
Tri Boroughs' total facilities management contract and framework
agreement.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Greater London.
NUTS code UKI
II.1.3) Information about a framework agreement or a dynamic purchasing
system (DPS)
The notice involves the establishment of a framework agreement
II.1.4) Short description of the contract or purchase(s)
The Contracting Authority on behalf of itself and the Royal Borough of
Kensington & Chelsea and the City of Westminster (both referred to as “the
participating authorities”) have awarded a contract for an innovative
private sector partner to invest in, develop and provide a range of total
facilities management services through a strategic partnering arrangement
(the "Total FM Contract”) and a separate framework agreement. This
contract and framework agreement has been awarded to Amey Community Ltd
(see section V below).
The scope of the services covered by the Total FM contract and associated
London-wide framework agreement will comprise the following:
1. Hard Facilities Management including reactive repairs; maintenance;
minor capital works; mechanical & electrical maintenance; re-lamping; fire
detection and fighting systems; lifts, hoists and conveying systems;
security, access and intruder systems; safety film; standby power systems
maintenance; hard landscaping maintenance; soft landscaping maintenance;
ponds and water features; internal planting; cut flowers; control of
asbestos; water hygiene; statutory inspections; portable appliance
testing; Building Management Systems (BMS); locksmith services; clocks;
furniture management; signage.
2. Soft facilities management services including catering; room bookings;
display boards; routine, periodic and reactive cleaning; cleaning of
external areas; window cleaning; cleaning of exterior building fabric;
graffiti and stain removal; sanitary consumables; linen and laundry; pest
control; waste management; reception services; security services; mail
services; messenger service; porterage; reprographics service.
3. Managed services including health and safety management; authorized
persons and permits to work; special needs services; risk management;
environmental management; business continuity planning.
4. Helpdesk and Computer Aided Facilities Management (CAFM) including
helpdesk and CAFM; room bookings management of car parking spaces specific
to buildings.
5. Management and administration including performance monitoring; key
performance indicators; contract management; quality approach; management
of sub-contractors;.
6. This list is not exhaustive and consideration may be given during the
contract term to the inclusion of additional services or options for
additional services which will assist in delivering the services and
principal outputs listed above.
The Contracting Authority intends to make the services delivered under the
total FM contract available to schools maintained by the Contracting
Authority and the participating authorities although the said schools
shall not be under any obligation to use the total FM contract.
II.1.5) Common procurement vocabulary (CPV)
79993000, 03120000, 22200000, 30120000, 30190000, 31682230, 32232000,
32235000, 33700000, 34928470, 35120000, 42933000, 48420000, 50000000,
50111100, 50300000, 50310000, 50413200, 50432000, 50740000, 50750000,
55000000, 55300000, 55410000, 55500000, 55524000, 60171000, 64112000,
64120000, 64122000, 64214200, 70330000, 70332200, 71310000, 71314200,
71314300, 71315100, 71315210, 71315300, 71315400, 71316000, 71317200,
71334000, 71630000, 72253000, 77314000, 79710000, 79713000, 79800000,
79992000, 79994000, 79996100, 90500000, 90513000, 90514000, 90520000,
90650000, 90690000, 90710000, 90711100, 90911000, 90911200, 90919200,
90919300, 90920000, 98133100, 98310000, 98311100, 98312000, 98341120,
98351000, 98392000, 98395000
II.1.6) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
competitive dialogue
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of
1. Commercial. Weighting 70
2. Quality. Weighting 30
IV.2.2) Information about electronic auction
An electronic auction has been used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority
DNWC-8K5MRK
IV.3.2) Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2011/S 141-234374 of 26.7.2011
Contract notice
Notice number in the OJEU: 2011/S 213-347911 of 5.11.2011
Other previous publications
Notice number in the OJEU: 2011/S 236-381515 of 8.12.2011
Section V: Award of contract
Contract No: DNWC-8K5MRK
Lot title: Tri Boroughs' total facilities management contract and
framework agreement.
V.1) Date of contract award decision:
10.6.2013
V.2) Information about offers
Number of offers received: 3
Number of offers received by electronic means: 3
V.3) Name and address of economic operator in favour of whom the contract
award decision has been taken
Amey Community Ltd (Company Registration Number 2564794)
The Sherard Building, Edmund Halley Road, Oxfordshire
OX4 4DQ Oxford
UNITED KINGDOM
Telephone: +44 1865713100
Internet address:
www.amey.co.uk Fax: +44 1865713300
Section VI: Complementary information
VI.1) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.2) Additional information:
In addition to the contract for the Contracting Authority and the
Participating Authorities, the Contracting Authority has awarded a
framework agreement through the procurement process through which other
Greater London councils and schools (maintained through public funds)
within the Greater London area can call off substantially similar total
facilities management services. A list of these London councils can be
found at
http://www.london.gov.uk/whoruns- london/london-boroughs/list-boroughs.
Accordingly it is the intention that the participating bodies and the said
schools should be able to rely on this procurement to purchase such
services without the need for any further procurement process. The
duration of an individual call-off contract under any framework agreement
will not necessarily be limited to four years but will be governed by the
subject matter of the call-off contract concerned. The estimated value of
purchases for the entire duration of the framework agreement is estimated
excluding VAT to be in the range of 10,000,000 GBP to 100,000,000 GBP but
no guarantee or warranty was given as to the nature or volume, if any, of
the services or the number of call-offs.
VI.3) Procedures for appeal
VI.3.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: As set out in the
Public Contracts Regulations 2006 (as amended).
VI.3.3) Service from which information about the lodging of appeals may
be obtained
Royal Courts of Justice
The Strand, Holborn
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
VI.4) Date of dispatch of this notice:
18.6.2013