Section I: Contracting authority
I.1) Name, addresses and contact point(s)
ACCORD Procurement Group
Fold Housing Association, Fold House, 3 Redburn Square
Contact point(s): GM Design Associates Limited
For the attention of: Derek Logue
BT18 9HZ Belfast
UNITED KINGDOM
Telephone: +44 2870356138
E-mail:
ampg-wcsc@g-m-design.co.ukFax: +44 2870342699
Further information can be obtained from: GM Design Associates Limited
22/24 Lodge Road
Contact point(s): GM Design Associates Limited
For the attention of: Derek Logue
BT52 1NB Coleraine
UNITED KINGDOM
Telephone: +44 2870356138
E-mail:
ampg-wcsc@g-m-design.co.ukFax: +44 2870342699
Internet address:
http://www.g-m-design.co.ukSpecifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: GM Design Associates Limited
22/24 Lodge Road
Contact point(s): GM Design Associates Limited
For the attention of: Derek Logue
BT52 1NB Coleraine
UNITED KINGDOM
Telephone: +44 2870356138
E-mail:
ampg-wcsc@g-m-design.co.ukFax: +44 2870342699
Internet address:
http://www.g-m-design.co.ukTenders or requests to participate must be sent to: GM Design Associates
Limited
22/24 Lodge Road
Contact point(s): GM Design Associates Limited
For the attention of: Derek Logue
BT52 1NB Coleraine
UNITED KINGDOM
Telephone: +44 2870356138
E-mail:
ampg-wcsc@g-m-design.co.ukFax: +44 2870342699
Internet address:
http://www.g-m-design.co.ukI.2) Type of the contracting authority
Body governed by public law
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I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Appointment of a contractor to provide a Window Cleaning Service.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Northern Ireland.
NUTS code UKN0
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
ACCORD Procurement Group wish to jointly procure Window Cleaning
Contractors for the services described below as part of a consortium of
Housing Associations including:
Alpha Housing (Northern Ireland) Ltd; 6 Edgewater Road, Belfast, BT3 9JQ
Fold Housing Association; Fold House 3 Redburn Square, Holywood BT18 9HZ
Gosford Housing Assocation; 1 Barrack Hill, Armagh City BT60 1BL
Habinteg Housing Association (Ulster) Ltd; 22 Hibernia Street, Holywood
BT18 9JE
Triangle Housing Association; 60 Eastermeade Gardens, Ballymoney BT53 6BD
Economic operators should also note that during the contract period other
Department for Social Development
Registered Housing Associations in Northern Ireland may join ACCORD
Procurement Group by acceding to the contract and require
services to be provided to them under the contract awarded as part of this
competition. For a list of all
Registered Housing Associations that may potentially seek to use this
contract economic operators should refer
to the Department for Social Development website
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ACCORD Procurement Group wish to appoint an experienced and competent
Window Cleaning Contractor to carry out essential regular cleaning to the
Glazing and Frames of the windows and doors to the Housing Associations'
properties in Northern Ireland. The Window Cleaning Contractor will
establish a programme of window cleaning at specfic intervals for each
Housing Association's properties and provide a management system to the
individual Housing Associations for the purpose of storing and viewing a
record of same.
The form of the Service Contract will be NEC3 Term Service Short Contract
and will be for a maximum of 4 years.
II.1.6) Common procurement vocabulary (CPV)
90911300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Each Lot - Term Service Short Contract will be a maximum of 4 years. It is
proposed that the contracts will include an option for a contractual break
at the end of year 3. Progression to the subsequent year will be subject
to meeting the performance requirements as detailed within the tender
documents.
The 3 Lots will be as follows:
Lot 1. South Region comprising County Down and southern parts of Belfast,
postcodes as BT2, 4, 5, 6, 7, 8, 9, 10, 16, 18, 19, 20, 21, 22, 23, 24,
25, 26, 30, 32, 33, 34, 35, 63, 66, 67. The total value of the service for
this Lot is anticipated to be approximately 85,000 GBP per annum, but it
is recognised this could change and therefore Accord Procurement Group are
not in a position to guarantee the value of the service that may be
awarded.
Lot 2. North Region comprising County Antrim and northern parts of
Belfast, postcodes as BT11, 12, 13, 14, 15, 17, 27, 28, 29, 36, 37, 38,
39, 40, 41, 42, 43, 44, 53, 54, 56, 57. The total value of the service for
this Lot is anticipated to be approximately 85,000 GBP per annum, but it
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is recognised this could change and therefore Accord Procurement Group are
not in a position to guarantee the value of the service that may be
awarded.
Lot 3. West Region comprising County Londonderry, Tyrone, Fermanagh and
Armagh, postcodes as BT45, 46, 47, 48, 49, 51, 52, 55, 60, 61, 62, 71, 74,
75, 78, 80, 81, 82, 92, 94. The total value of the service for this Lot is
anticipated to be approximately 55,000 GBP per annum, but it is recognised
this could change and therefore Accord Procurement Group are not in a
position to guarantee the value of the service that may be awarded.
Economic operators interested in any of the above contract Lot(s) should
complete and submit the appropiate Tender submission for each lot that
they wish to be considered for, (for avoidance of doubt economic operators
applying for more than one lot will be required to submit a seperate
Tender for each lot).
Estimated value excluding VAT: 900 000,00 GBP
II.2.2) Information about options
Options: yes
Description of these options: Each Lot - will be an NEC3 Term Service
Short Contract and will be for a maximum of 4 years. It is proposed that
the contracts will include an option for a contractual break at the end of
year 3. Progression to the subsequent year will be subject to meeting the
performance requirements as detailed within the tender documents.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: Appointment of a contractor to provide a Window Cleaning
Service to South Region, South Belfast & Co Down
1) Short description
ACCORD Procurement Group wish to appoint an experienced and competent
Window Cleaning Contractor to carry out essential regular cleaning to the
Glazing and Frames of the windows and doors to the Housing Associations'
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properties in South Belfast & Co Down. The Window Cleaning Contractor will
establish a programme of window cleaning at specfic intervals for each
Housing Association's properties and provide a management system to the
individual Housing Associations for the purpose of storing and viewing a
record of same.
The Service Contract will be for a maximum of 4 years, with a break point
at the end of Year 3.
2) Common procurement vocabulary (CPV)
90911300
3) Quantity or scope
Details will be provided in the Invitation to Tender documentation.
Estimated value excluding VAT: 340 000,00 GBP
4) Indication about different date for duration of contract or
starting/completion
in days: 48 (from the award of the contract)
5) Additional information about lots
Lot 1. South Region comprising County Down and southern parts of Belfast,
postcodes as BT2, 4, 5, 6, 7, 8, 9, 10, 16, 18, 19, 20, 21, 22, 23, 24,
25, 26, 30, 32, 33, 34, 35, 63, 66, 67. There are aproximately 86 sites
within this region across the member associations and this may be
increased during the contract period by individual Housing Associations.
There is also a possibility that during the contract period other
Department for Social Development Registered Housing Associations in
Northern Ireland may join ACCORD Procurement Group by acceding to the
contract and require works to be provided to them under the contract
awarded as part of this competition. For a list of all Registered Housing
Associations that may potentially seek to use this contract economic
operators should refer to the Department for Social Development website
www.dsdni.gov.uk.
The value of the service is anticipated to be 85,000 GBP per annum, but it
is recognised this could change and therefore ACCORD Procurement Group are
not in a position to guarantee the value of the services that may be
awarded.
Lot No: 2
Lot title: Appointment of a contractor to provide a Window Cleaning
Service to North Region, North Belfast & Co Antrim
1) Short description
ACCORD Procurement Group wish to appoint an experienced and competent
Window Cleaning Contractor to carry out essential regular cleaning to the
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Glazing and Frames of the windows and doors to the Housing Associations'
properties in North Belfast & Co Antrim. The Window Cleaning Contractor
will establish a programme of window cleaning at specfic intervals for
each Housing Association's properties and provide a management system to
the individual Housing Associations for the purpose of storing and viewing
a record of same.
The Service Contract will be for a maximum of 4 years, with a break point
at the end of Year 3.
2) Common procurement vocabulary (CPV)
90911300
3) Quantity or scope
Details will be provided in the Invitation to Tender documentation.
Estimated value excluding VAT: 340 000,00 GBP
4) Indication about different date for duration of contract or
starting/completion
in days: 48 (from the award of the contract)
5) Additional information about lots
Lot 2. North Region comprising County Antrim and northern parts of
Belfast, postcodes as BT11, 12, 13, 14, 15, 17, 27, 28, 29, 36, 37, 38,
39, 40, 41, 42, 43, 44, 53, 54, 56, 57. There are approximately 77 sites
within this region across the member associations and this may be
increased during the contract period by individual Housing Associations.
There is also a possibility that during the contract period other
Department for Social Development Registered Housing Associations in
Northern Ireland may join ACCORD Procurement Group by acceding to the
contract and require services to be provided to them under the contract
awarded as part of this competition. For a list of all Registered Housing
Associations that may potentially seek to use this contract economic
operators should refer to the Department for Social Development website
www.dsdni.gov.uk.
The value of the service is anticipated to be 85,000 GBP per annum, but it
is recognised this could change and therefore ACCORD Procurement Group are
not in a position to guarantee the value of the services that may be
awarded.
Lot No: 3
Lot title: Appointment of a contractor to provide a Window Cleaning
Service to West Region, Counties Derry, Tyrone, Fermanagh and Armagh
1) Short description
ACCORD Procurement Group wish to appoint an experienced and competent
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Window Cleaning Contractor to carry out essential regular cleaning to the
Glazing and Frames of the windows and doors to the Housing Associations'
properties in Counties Derry, Tyrone, Fermanagh & Armagh. The Window
Cleaning Contractor will establish a programme of window cleaning at
specfic intervals for each Housing Association's properties and provide a
management system to the individual Housing Associations for the purpose
of storing and viewing a record of same.
The Service Contract will be for a maximum of 4 years, with a break point
at the end of Year 3.
2) Common procurement vocabulary (CPV)
90911300
3) Quantity or scope
Details will be provided in the Invitation to Tender documentation.
Estimated value excluding VAT: 220 000,00 EUR
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 48 (from the award of the contract)
5) Additional information about lots
Lot 3. West Region comprising County Londonderry, Tyrone, Fermanagh and
Armagh, postcodes as BT45, 46, 47, 48, 49, 51, 52, 55, 60, 61, 62, 71, 74,
75, 78, 80, 81, 82, 92, 94. There are approximately 46 sites within this
region across the member associations and this may be increased during the
contract period by individual Housing Associations. There is also a
possibility that during the contract period other Department for Social
Development Registered Housing Associations in Northern Ireland may join
ACCORD Procurement Group by acceding to the contract and require works to
be provided to them under the contract awarded as part of this
competition. For a list of all Registered Housing Associations that may
potentially seek to use this contract economic operators should refer to
the Department for Social Development website
www.dsdni.gov.uk.
The value of the service is anticipated to be 55,000 GBP per annum, but it
is recognised this could change and therefore ACCORD Procurement Group are
not in a position to guarantee the value of the services that may be
awarded.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
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Accord Procurement Group reserve the right to require bonds, deposits,
guarantees or other forms of undertaking to secure proper contractual
performance.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
The main terms will be detailed in the amended conditions of the form of
contract which will be provided to all economic operators who request
tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Subject to the status and involvement of parties, Accord Procurement Group
may require parties to commit to joint or several liability in respect of
the contract. No special legal form is required, but one member of a
consortium may be required to accept responsibility for the other
member(s) and a consortium may be required to form a legal entity with
appropriate parent company guarantees as a condition of award of contract.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Accord Procurement Group may require
Parent Company guarantees and/or Performance Bonds as applicable to be
entered into.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Conditions for participation in the competition is set out in
detail in the Invitation to Tender documents. The economic operator and/or
members of the consortium must meet the requirements set out in Regulation
23 of the Public Contracts Regulations 2006. The applicable Invitation to
Tender documents are available on request from the email address listed in
Annex A.I of this notice. The tender documents must be completed and
returned to the postal address listed in Annex A.I by the deadline listed
in point IV 3.4 of this notice.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Evidence must be provided to demonstrate that the Economic
Operator and/or members of the consortium have the financial and economic
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standing required for the contract, under Regulation 24 of the Public
Contracts Regulations 2006.
Minimum level(s) of standards possibly required: Comply with the
requirements of the appropriate section in the Invitation to Tender
documents. The applicable Invitation to Tender documents are available on
request from the email address listed in Annex A.I of this notice.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Economic Operators and/or members of the consortium are required to
complete the appropriate section in the applicable Invitation to Tender
documents, as to their technical capacity in accordance with the
provisions of EC Directive 2004/18/EC and in accordance with Regulation 25
of the Public Contracts Regulations 2006. The applicable Invitation to
Tender documents are available on request from the email address listed in
Annex A.I of this notice.
Minimum level(s) of standards possibly required:
In particular and without prejudice, to the generality of the foregoing,
the economic operator and/or members of the consortium is required to
comply with the requirements of the applicable Invitation to Tender
documents.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
AMPG WCSC 2013
IV.3.2) Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2012/S 248-410747 of 27.12.2012
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 8.5.2013 - 12:00
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Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
15.5.2013 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
All Invitation to Tender documentation (separate Invitation to Tender
documentation is required for each Lot) can be obtained by sending an
e-mail requesting the documentation for whichever Lots are required to
ampg-wcsc@g-m-design.co.uk A primary contact name and e-mail address for
the economic operator must be included in this request.
The cost of submitting your tender documentation and participation in the
project will be borne solely by each economic operator participating.
Economic Operators should note that Accord Procurement Group reserves the
right to cancel this procurement process at any stage without reason or
cost reimbursement. Any expenditure, work or effort undertaken prior to
the contract award is at the sole risk of the economic operator
participating in this procurement process. Accord Procurement Group
reserve the right to extend any such date. Economic Operators should also
note that during the contract period other Department for Social
Development Registered Housing Associations in Northern Ireland may join
Accord Procurement Group by acceding to the contract (and thus increase
the overall housing stock) and require services to be provided to them
under the contracts awarded as part of this competition. For a list of all
Registered Housing Associations that may potentially seek to use these
contracts, economic operators should refer to the Department for Social
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Development website
www.dsdni.gov.ukVI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
The High Court, Royal Courts of Justice
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
Telephone: +44 2890235111
Fax: +44 2890313508
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Appeals must be
lodged in accordance with the "Public Contract Regulations 2006 as
amended".
VI.4.3) Service from which information about the lodging of appeals may
be obtained
The High Court, Royal Courts of Justice
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
Telephone: +44 2890235111
Fax: +44 2890313508
VI.5) Date of dispatch of this notice:
5.4.2013