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Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Birmingham City Council
PO Box 10680, Woodcock Street
Contact point(s): Corporate Procurement Services
B4 7WB Birmingham
UNITED KINGDOM
Telephone: +44 1214648000
E-mail: etendering@birmingham.gov.uk
Internet address(es):
General address of the contracting authority: www.finditbirmingham.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/birminghamcc
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
F0136 - Cleaning Services for Temporary Housing Accommodation and Communal
Areas of Sheltered and Low Rise Housing Accommodation.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UKG31
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
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II.1.5) Short description of the contract or purchase(s)
Birmingham City Council invites suitably experienced organisations to make
an application to be considered for inclusion on a select list of
tenderers for the Provision of a Cleaning Service for Housing
Accommodation including, Low Rise Accommodation, Sheltered Housing and
Temporary Accommodation. The Contract will be split into four geographical
lots as follows (1) North, (2) East, (3) South and (4) West and Central.
Tenderers can bid for 1 or all lots as detailed in the Invitation to
Tender document.
The Contract will be for an initial period of two years commencing in
November 2013 with the option to extend for up to a further two years at
the Councils discretion.
The Council will be using its e-tendering system (in-tend) for the
administration of this procurement process and providers must register
with the system to be able to access the documentation and express an
interest. The web address is
https://in-tendhost.co.uk/birminghamcc
Registration and use of in-tend is free. All correspondence for this
procurement process must be via the in-tend correspondence function. If
you are unable to register with in-tend please call CPS helpdesk on +44
1214648000. or email us at cps@birmingham.gov.uk
Requests to participate must be by way of completion and return of the
pre-qualification document no later than noon on Friday 8.3.2013 using the
in-tend system.
II.1.6) Common procurement vocabulary (CPV)
90910000, 90911100, 90911000, 90911200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1. Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Estimated value excluding VAT: 2 556 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: Earned extension of the contract(s) to a
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maximum of two years at the sole discretion of the Council.
II.2.3) Information about renewals
This contract is subject to renewal: yes
II.3) Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: Routine, non routine and emergency cleaning of temporary
housing accommodation and communal sheltered and low rise housing
accommodation - North Quadrant
1) Short description
As above
2) Common procurement vocabulary (CPV)
90910000, 90911100, 90911000, 90911200
5) Additional information about lots
The value above includes the value of the extension period.
Lot No: 2
Lot title: Routine, non routine and emergency cleaning of temporary
housing accommodation and communal sheltered and low rise housing
accommodation - East Quadrant
1) Short description
As above
2) Common procurement vocabulary (CPV)
90910000, 90911100, 90911000, 90911200
5) Additional information about lots
The value above includes the value of the extension period.
Lot No: 3
Lot title: Routine, non routine and emergency cleaning of temporary
housing accommodation and communal sheltered and low rise housing
accommodation - South Quadrant
1) Short description
As above
2) Common procurement vocabulary (CPV)
90910000, 90911100, 90911000, 90911200
5) Additional information about lots
The value above includes the value of the extension period.
Lot No: 4
Lot title: Routine, non routine and emergency cleaning of temporary
housing accommodation and communal sheltered and low rise housing
accommodation - West and Central Quadrant
1) Short description
As above
2) Common procurement vocabulary (CPV)
90910000, 90911100, 90911000, 90911200
5) Additional information about lots
The value above includes the value of the extension period.
Section III: Legal, economic, financial and technical information
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III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
The contracting Authority reserves the right to require deposits
guarantees, bonds and or other forms of appropriate security.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Detailed in Tender documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and Several Liability. No special legal form is required but in the
case of group bidders the authority requires the prime service provider
assumes primary liability for the group and that each organisation in the
group accepts Joint and Several Liability.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As set out in the Tender documentation.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: As set out in the Tender documentation.
Minimum level(s) of standards possibly required: As set out in the Tender
documentation.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
As set out in the Tender documentation.
Minimum level(s) of standards possibly required:
As set out in the Tender documentation.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 8
IV.2) Award criteria
IV.2.1) Award criteria
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The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
F0136
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
8.3.2013
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SME"s). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender. Organisations wishing to apply for
the tender documents must notify the City Council of their interest no
later than 17:00 hours on Thursday, 7.3.2013. In return organisations will
be sent a pre-qualification questionnaire which must be completed and
returned no later than 12:00 hours on Friday, 8.3.2013. Tenderers will be
required to supply to the Authority evidence showing their economic and
financial standing, technical ability including satisfactory policies and
documentation for race relations, environmental impact and health and
safety. When executing the contract in the UK the successful tenderer will
be required to comply with the recommendations of the "Code of Practice
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for the Implementation of Racial Discrimination and the Promotion of
Equality of Opportunity in Employment" published by the Commission for
Racial Equality. Under this contract the contractor will be required to
support the contracting authorities economic and social regeneration
objectives. Accordingly contract performance and conditions may relate in
particular to social and environmental considerations.
VI.5) Date of dispatch of this notice:
7.2.2013