Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Wrekin Housing Trust
Colliers Way
Contact point(s): Jason Scott/Kevin Diss
For the attention of: Jason Scott
TF3 4AW Telford
UNITED KINGDOM
Telephone: +44 1952217100
E-mail:
Jason.Scott@wrekinhousingtrust.org.ukInternet address(es):
General address of the contracting authority:
http://wrekinhousingtrust.org.ukElectronic access to information:
http://cirrus-tenders.co.uk/home.aspx?Link=[feff514d-e7fb-4b39-8564-8a4b3544bc4d]&ClientStyle=1
Electronic submission of tenders and requests to participate:
http://cirrus-tenders.co.uk/home.aspx?Link=[feff514d-e7fb-4b39-8564-8a4b3544bc4d]&ClientStyle=1
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Other: UK housing Association
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning Services 2013.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
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Main site or location of works, place of delivery or of performance: The
Tenderer will be requested to submit Cleaning Services rates for carrying
out cleaning tasks to properties within the Wrekin Housing Trust’s
management area. There is a combination of premises including Shops,
Offices, HQ Buildings; Supported Housing and General Needs flatted
accommodation both High and Low rise, including voids.
NUTS code
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The Tenderer will be requested to submit Cleaning Services rates for
carrying out cleaning tasks to properties within the Wrekin Housing
Trust’s management area. There is a combination of premises including
Shops, Offices, HQ Buildings; Supported Housing and General Needs flatted
accommodation both High and Low rise including Voids.The tender will be
priced on the basis of a Schedule of Rates covering all aspects of
cleaning. This may be split into sections (IE Supported Housing, Window
Cleaning and Void and General Cleaning over all management areas).
The Trust aims to develop relationships with a range of quality suppliers
in the field of Communal Cleaning Services. This will be done via open
dialog helping to develop a standard specification that will help us
deliver these ideals to our customers and with whom, through these
partnerships, will enable us to remain committed to our aims. It is vital
to the Trust that the suppliers we select can demonstrate they have
relevant experience and understanding of the sector we operate in and will
aspire to deliver our needs.
This may mean that we appoint more than one contractor to work with us and
help to develop our Cleaning strategy whilst moving forward and providing
best value to our customers.
II.1.6) Common procurement vocabulary (CPV)
90911200, 90911300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9) Information about variants
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Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Full Extent of Works is subject to surveys by the contractor on a per
block basis, Top 6 PQQ tenders will be invited to an Open Dialog session
to confirm lots & tender formates prior to full tender process,
Continuation of agreement subject to annual review.
Estimated value excluding VAT:
Range: between 50 000,00 and 100 000,00 GBP
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.3.2014
Information about lots
Lot No: 1
Lot title: North Area 1
1) Short description
There is a combination of premises including Shops, Offices, HQ Buildings;
Supported Housing and General Needs flatted accommodation both High and
Low rise and to include void properties. There is no indication that all
the properties will require all the services over the term of the
contract.The Trust aims to develop relationships with a range of quality
suppliers in the field of Communal Cleaning Services.On that basis once
the selected contractors are chosen via the PQQ applications an Open
Dialog session will be set up to set out the best practices & tender
format for moving forward to satisfy this multi disapline service.
2) Common procurement vocabulary (CPV)
90911200, 90911300
3) Quantity or scope
Window Cleaning, Communal Cleaning of Flatted accomodation,(General &
Supported),Voids, Shops & Offices. Initial 12 month contract with annual
reviews for renewal.
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 12 (from the award of the contract)
Lot No: 2
Lot title: South Area 2
1) Short description
There is a combination of premises including Shops, Offices, HQ Buildings;
Supported Housing and General Needs flatted accommodation both High and
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Low rise and to include void properties. There is no indication that all
the properties will require all the services over the term of the
contract.The Trust aims to develop relationships with a range of quality
suppliers in the field of Communal Cleaning Services.On that basis once
the selected contractors are chosen via the PQQ applications an Open
Dialog session will be set up to set out the best practices & tender
format for moving forward to satisfy this multi disapline service.
2) Common procurement vocabulary (CPV)
90911200, 90911300
3) Quantity or scope
Window Cleaning, Communal Cleaning of Flatted accomodation,(General &
Supported),Voids, Shops & Offices. Initial 12 month contract with annual
reviews for renewal.
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 12 (from the award of the contract)
Lot No: 3
Lot title: Supported Housing
1) Short description
There is a combination of premises including Shops, Offices, HQ Buildings;
Supported Housing and General Needs flatted accommodation both High and
Low rise and to include void properties. There is no indication that all
the properties will require all the services over the term of the
contract.The Trust aims to develop relationships with a range of quality
suppliers in the field of Communal Cleaning Services.On that basis once
the selected contractors are chosen via the PQQ applications an Open
Dialog session will be set up to set out the best practices & tender
format for moving forward to satisfy this multi disapline service.
2) Common procurement vocabulary (CPV)
90911200, 90911300
3) Quantity or scope
Window Cleaning, Communal Cleaning of Flatted accomodation,(General &
Supported),Voids, Shops & Offices. Initial 12 month contract with annual
reviews for renewal.
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 12 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
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III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Subject to qualification process via Cirrus Tender Systems.
Access as above via Link.
http://cirrus-tenders.co.uk/home.aspx?Link=[feff514d-e7fb-4b39-8564-8a4b3544bc4d]&ClientStyle=1.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Subject to qualification process via Cirrus Tender Systems.
Access as above via Link.
http://cirrus-tenders.co.uk/home.aspx?Link=[feff514d-e7fb-4b39-8564-8a4b3544bc4d]&ClientStyle=1.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Subject to qualification process via Cirrus Tender Systems.
Access as above via Link.
http://cirrus-tenders.co.uk/home.aspx?Link=[feff514d-e7fb-4b39-8564-8a4b3544bc4d]&ClientStyle=1.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
competitive dialogue
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 6: and maximum number 8
Objective criteria for choosing the limited number of candidates: Subject
to qualification process via Cirrus Tender Systems Access as above via
Link.
http://cirrus-tenders.co.uk/home.aspx?Link=[feff514d-e7fb-4b39-8564-8a4b3544bc4d]&ClientStyle=1.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated no
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
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An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.4) Time limit for receipt of tenders or requests to participate
26.10.2012 - 17:15
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
Any EU official language
Other: English Only.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.5) Date of dispatch of this notice:
21.9.2012
Contract notice
Services
Directive 2004/18/EC