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Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Derby City Council
Norman House, Friary Street
Contact point(s): Resources
For the attention of: Surinder S Kahlon
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address(es):
General address of the contracting authority: http://www.Derby.gov.uk
Address of the buyer profile:
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0342
Further information can be obtained from: Derby City Council
Norman House, Friary Street
Contact point(s): Resources
For the attention of: Surinder S Kahlon
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: http://www.sourcederbyshire.co.uk
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: Derby City Council
Norman House, Friary Street
Contact point(s): Resources
For the attention of: Surinder S Kahlon
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: http://in-tendhost.co.uk/derbyshirepartnership/
Tenders or requests to participate must be sent to: Derby City Council
Norman House, Friary Street
Contact point(s): Business Support
For the attention of: Tender receipt officer
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
E-mail: procurement@derby.gov.uk
Internet address: http://in-tendhost.co.uk/derbyshirepartnership/
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
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The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Provision of building cleaning services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance: Derby
City.
NUTS code UK
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Derby City Council invites tenders for the provision of cleaning services
for Council Buildings throughout the city of Derby.
The scope of the cleaning requirements will be listed in the
specifications. The service includes:
— Internal building cleaning including the provision of all associated
materials, equipment and labour,
— Internal and external window cleaning including the provision of all
associated materials, equipment and labour,
— The cost of all consumables must be included in the pricing (e.g. toilet
paper, soap).
The contract will be in the form of 5 lots which are based upon the nature
and the location of the work.
— Lot 1; libraries, children’s and adult day centres,
— Lot 2; residential homes for older people,
— Lot 3; The Council House,
— Lot 4; other Council offices and buildings,
— Lot 5; Assembly Rooms & Guildhall Theatre.
Tenderers may bid for single, multiple or all lots.
II.1.6) Common procurement vocabulary (CPV)
90911200, 90911000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1. Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
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II.2.1) Total quantity or scope:
Derby City Council invites tenders for the provision of Cleaning Services
for Council Buildings throughout the city of Derby.
The scope of the cleaning requirements will be listed in the
specifications. The service includes:
— Internal building cleaning including the provision of all associated
materials, equipment and labour,
— Internal and external window cleaning including the provision of all
associated materials, equipment and labour,
— The cost of all consumables must be included in the pricing (e.g. toilet
paper, soap).
The contract will be in the form of 5 lots which are based upon the nature
and the location of the work.
— Lot 1; libraries, children’s and adult day centres,
— Lot 2; residential homes for older people,
— Lot 3; The Council House,
— Lot 4; other Council offices and buildings,
— Lot 5; Assembly Rooms & Guildhall Theatre.
Tenderers may bid for single, multiple or all lots.
Estimated value excluding VAT: 8 950 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The contract is expected to start 1st
December 2012 and will run for a period of three years with the
possibility, following annual review of performance of extending for
further period of twelve (12) months each up to a maximum of two (2)
times.
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Starting 3.12.2012. Completion 30.11.2017
Information about lots
Lot No: 1
Lot title: Libraries, children's and adult day centres
1) Short description
Libraries, children's and adult day centres.
2) Common procurement vocabulary (CPV)
90911200, 90911000
3) Quantity or scope
13 libraries
18 children's and adult day centres
Lot No: 2
Lot title: Residential homes for older people
1) Short description
Residential homes for older people.
2) Common procurement vocabulary (CPV)
90911200, 90911000
3) Quantity or scope
9 residential homes for older people
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Lot No: 3
Lot title: The Council House
1) Short description
Derby City Council's main head office.
2) Common procurement vocabulary (CPV)
90911200, 90911000
3) Quantity or scope
1 Council House Building
Lot No: 5
Lot title: Assembly Rooms and Guildhall Theatre
1) Short description
Buildings for performing arts shows - Derbylive.
2) Common procurement vocabulary (CPV)
90911200, 90911000
3) Quantity or scope
2 buildings
Lot No: 4
Lot title: Other Council buildings
1) Short description
Various other Council buildings.
2) Common procurement vocabulary (CPV)
90911200, 90911000
3) Quantity or scope
24 Council buildings
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
As detailed within the tender document.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
As detailed within the tender document.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed within the tender
document.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As detailed within the tender document.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: As detailed within the tender document.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
As detailed within the tender document.
Section IV: Procedure
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IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
TD0475
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 25.7.2012
IV.3.4) Time limit for receipt of tenders or requests to participate
1.8.2012 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3. Conditions for opening tenders
Date: 1.8.2012 - 13:00
Place:
Derby City Council - Roman House Business Support Unti.
Section VI: Complementary information
VI.3) Additional information
This contract is being managed electronically, any service providers
wishing to express an interest please visit www.sourcederbyshire.co.uk.
(MT Ref:89923).
VI.5) Date of dispatch of this notice:
20.6.2012
Contract notice
Services
Directive 2004/18/EC