Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Defence Infrastructure Organisation, C&C
HQ 38 (Irish) Bde
For the attention of: DIO Comrcl Soft FM 4b
BFPO 825 Lisburn
UNITED KINGDOM
Telephone: +44 2892263457
E-mail:
38X-CommercialBranchMailbox@mod.ukFax: +44 2892263688
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Ministry or any other national or federal authority, including their
regional or local sub-divisions
I.3) Main activity
Defence
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
The Provision of Window Cleaning Services at various MOD locations in
Northern Ireland.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UKN
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Accommodation, building and window cleaning services. Expressions of
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Interest are sought for a 3.5 year (with up to a maximum of 36 additional
months, or any part thereof) Contract for the provision of window cleaning
services at various MOD locations in NI. Locations shall include, but not
be limited to; Lisburn, Holywood, Kinnegar, Aldergrove, Magilligan and
Ballykinler. It is envisaged that the Defence Training Estate at
Magilligan and the element within Ballykinler will not endure beyond 1
April 2014. There may also be reductions in the scale of the requirement
at all locations during the proposed Contract period. The proposed service
commencement date shall be 1 April 2013.
II.1.6) Common procurement vocabulary (CPV)
90911300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Estimated value excluding VAT:
Range: between 93 000 and 685 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The proposed Contract may be extended at the
sole discretion of the Authority for a period or periods up to a maximum
of 36 months. The Authority reserves the right to determine how many
months may be taken up.
II.3) Duration of the contract or time limit for completion
Duration in months: 42 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Bank and/or parent company guarantees may be required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
The electronic Purchase to Payment (P2P) system will be used as the
payment mechanism for any subsequent Contract.
III.1.3) Legal form to be taken by the group of economic operators to
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whom the contract is to be awarded:
Joint and several liability. Where consortia or other grouping of economic
operators submit a bid, they will be bound jointly and severally. Such
consortia or grouping must nominate a lead member to deal with the
Authority on all matters relating to this procurement exercise.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: The Authority will apply all the offences listed in Article 45(1)
of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public
Contract Regulations (PCR) 2006 in the UK) and all of the professional
misconducts listed at Article 45(2) of Directive 2004/18/EC (see also
Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate
is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at
http://project.contracts.mod.uk/businessExchange/project/reasonsForExclusion.html#dspr.
Candidates will be required to sign a declaration confirming whether they
do or do not have any of the listed criteria as part of the
pre-qualification process. For candidates who are registered overseas, you
will need to declare if you have any offences/misconduct under your own
countries laws, where these laws are equivalent to the Regulation 23
lists.
Candidates who have been convicted of any of the offences under Article
45(1) are ineligible and will not be selected to bid, unless there are
overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or
misconduct under Article 45(2) may be excluded from being selected to bid
at the discretion of the Authority.
Use of a pre-qualification questionnaire.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (a) Appropriate statements from banks or, where appropriate,
evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established
(c) A statement of the undertaking's overall turnover and, where
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appropriate, of turnover in the area covered by the contract for a maximum
of the last three financial years available, depending on the date on
which the undertaking was set up or the economic operator started trading,
as far as the information on these turnovers is available
Use of a pre-qualification questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(a) a list of the works carried out over the past five years, accompanied
by certificates of satisfactory execution for the most important works.
These certificates shall indicate the value, date and site of the works
and shall specify whether they were carried out according to the rules of
the trade and properly completed. Where appropriate, the competent
authority shall submit these certificates to the contracting authority
direct
(b) a list of the principal deliveries effected or the main services
provided in the past three years, with the sums, dates and recipients,
whether public or private, involved. Evidence of delivery and services
provided shall be given: - where the recipient was a contracting
authority, in the form of certificates issued or countersigned by the
competent authority, - where the recipient was a private purchaser, by the
purchaser's certification or, failing this, simply by a declaration by the
economic operator
(c) an indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work
(d) A description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities
(e) Where the products or services to be supplied are complex or,
exceptionally, are required for a special purpose, a check carried out by
the contracting authorities or on their behalf by a competent official
body of the country in which the supplier or service provider is
established, subject to that body's agreement, on the production
capacities of the supplier or the technical capacity of the service
provider and, if necessary, on the means of study and research which are
available to it and the quality control measures it will operate
(f) The educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work
(g) For public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
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that the economic operator will be able to apply when performing the
contract
(h) A statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last three years
(i) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract
(j) An indication of the proportion of the contract which the services
provider intends possibly to subcontract
(k) With regard to the products to be supplied: (i) samples, descriptions
and/or photographs, the authenticity of which must be certified if the
contracting authority so requests; (ii) certificates drawn up by official
quality control institutes or agencies of recognised competence attesting
the conformity of products clearly identified by references to
specifications or standards
Use of a pre-qualification questionnaire.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Refer to
the pre-qualification questionnaire.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
CBNI/2036
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
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or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
18.6.2012 - 23:59
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs).However,
any selection of tenderers will be based solely on the criteria set out
for the procurement,and the contract will be awarded on the basis of the
most economically advantageous tender.Suppliers interested in working with
the Ministry of Defence should register on the MOD Supplier Information
Database (SID) Register, available at
www.contracts.mod.uk. The MOD SID is
a database of active and potential suppliers available to all MOD and UK
Defence procurement personnel, and is the main supplier database of MOD
Procurement organisations. Please note: the registration and publication
of a company profile on the MOD SID does not mean or imply that the
supplier has in any way been vetted or approved by the MOD. Suppliers
wishing to compete for advertised MOD contracts must respond to any
specific call for competition by submitting a separate expression of
interest in accordance with the instructions of the purchasing
organisation.
Advertising Regime OJEU:- This contract opportunity is published in the
Official Journal of the European Union (OJEU),the MoD Defence Contracts
Bulletin and
www.contracts.mod.uk.
The electronic Purchase to Payment (P2P) system will be used as the
payment mechanism for any subsequent Contract operating over the Defence
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Electronic Commerce Service (DECS). Further information on P2P can be
found at
http://www.d2btrade.com including MOD's Guidelines for Industry
'e-procurement using Purchase to Payment (P2P)'.
Expressions of Interest must be submitted via e-mail to the Authority
(within the time limit specificed) and should include the name, postal and
e-mail address, telephone and fax numbers of the designated point of
contact within the Economic Operator. Late Expressions of Interest will
not be considered. It is the responsibility of the Economic Operator to
ensure that their Expression of Interest has been received. Confirmation
of receipt should be sought within 2 working days of issue where an
Economic Operator has not received an acknowledgement by the Authority.
The Authority intends to invite no more than 6 Economic Operators to
tender for this requirement and therefore may wish to conduct a
pre-qualification exercise to assist in any down selection. Only those
Economic Operators that can demonstrate a sufficient level of economic and
financial standing and technical or professional ability against the
Authority's pre-qualification criteria may be invited to tender. Should
more than 6 Economic Operators fulfil the selection criteria, the
Authority shall reserve the right to conduct a further down selection.
Full details will be made available in any subsequent pre-qualification
document set. The Authority reserves the right to seek independent
financial and market advice to validate information declared, or to assist
in any pre-qualification evaluation. GO Reference: GO-2012515-DCB-3925873.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Defence Infrastructure Organisation, C&C
Body responsible for mediation procedures
Defence Infrastructure Organisation, C&C
VI.4.3) Service from which information about the lodging of appeals may
be obtained
Defence Infrastructure Organisation, C&C
VI.5) Date of dispatch of this notice:
15.5.2012