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Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Birmingham City Council
Corporate Procurement Services, PO Box 10680, 10 Woodcock Street
Contact point(s): Corporate Procurement Services
For the attention of: https://in-tendhost.co.uk/birminghamcc
B4 7WB Birmingham
UNITED KINGDOM
Telephone: +44 1213030349
Fax: +44 1213037322
Internet address(es):
General address of the contracting authority:
http://www.birmingham.gov.uk; www.finditbirmingham.gov.uk
Address of the buyer profile: http://in-tendhost.co.uk/birminghamcc
Electronic access to information: http://in-tendhost.co.uk/birminghamcc
Electronic submission of tenders and requests to participate:
http://in-tendhost.co.uk/birminghamcc
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: yes
Birmingham Repertory Theatre
Centenary Square, Broad Street
B1 2EP Birmingham
UNITED KINGDOM
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
FM Services for the New Library of Birmingham and Birmingham Repertory
Theatre.
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II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UKG31
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Cleaning and associated supplies / services and Waste Management.
II.1.6) Common procurement vocabulary (CPV)
90910000, 45420000, 90911200, 90911300, 98310000, 90500000, 90922000
II.1. Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The new Library of Birmingham will open in 2013. The new library will be
phyiscally connected to the Birmingham Repertory Theatre and the two
organisations will work in partnership, biringing together the written and
spoke word through drama, poetry and performance. It is envisaged that
multi-activity contract(s) will provide a customer focused and fully
integrated approach for the provision of cleaning and waste management
services for the two organisations.
The contracting authorities reserve the right to contract for all, some or
none of the stated services.
Duration of the contract is 3 years with the option to extend for up to a
further 2 years.
Estimated value excluding VAT:
Range: between 1 300 000,00 and 3 000 000,00 GBP
II.2.2) Information about options
Options: yes
Description of these options: Earned extension of the contract(s) duration
to a maximum of two years at the sole discretion of the Contracting
Authorities.
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
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Information about lots
Lot No: 1
Lot title: Cleaning Services
1) Short description
Cleaning services to include window and facade cleaning, washroom
consumables, pest control, feminine hygiene services, laundry cleaning
services and graffiti and stain removal for the Library of Birmingham and
where applicable the Birmingham REP Theatre.
2) Common procurement vocabulary (CPV)
90910000, 90911200, 90911300, 98310000, 90922000, 45420000
3) Quantity or scope
Cleaning services to include window and facade cleaning, washroom
consumables, pest control, feminine hygiene services, laundry cleaning
services and graffiti and stain removal.
5) Additional information about lots
Due to the nature of this requirement potential bidders must be in a
position to bid for the whole requirement and not individual elements.
Lot No: 2
Lot title: Waste Management Services
1) Short description
Collection, removal and disposal of all non-classified waste materials,
including food stuffs and cooking oil for both the Library of Birmingham
and where applicable the Birmingham REP Theatre.
2) Common procurement vocabulary (CPV)
90500000
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
The Contracting Authority reserves the right to require deposits,
guarantees, bonds and/or other forms of appropriate security.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
This will be in the tender documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and Several Liability. No special legal form is required but in the
case of group bidders the authority requires that a prime service provider
assumes primary liability for the group and that each organisation in the
group accepts joint and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: When executing the contract in the
UK the successful tenderer will be required to comply with the
recommendations of the code of practice for the elimination of Racial
Discrimination and the promotion of Equality of Opportunity in Employment
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published by the Commission for Racial Equality. The successful tenderer
will be required to participate actively in the service related economic,
social and environmental regeneration of the locality of and surrounding
the place of delivery for the procurement. Accordingly, tender evaluation
and contract performance conditions may relate in particular to social,
economic and environmental considerations.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As set out in the Tender Documentation.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: As set out in the Tender Documentation.
Minimum level(s) of standards possibly required: As set out in the Tender
Documentation.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
As set out in the Tender Documentation.
Minimum level(s) of standards possibly required:
As set out in the Tender Documentation.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
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S47
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.4) Time limit for receipt of tenders or requests to participate
1.6.2012 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
In addition to its own requirements, Birmingham City Council (BCC) is also
acting on behalf of the Birmingham Repertory Theatre (the REP) and for the
purposes of this tender exercise will be acting as lead contracting
authority. Where the REP elects to access any of the concluded contracts a
legally binding contract shall be entered into between the Contractor(s)
and the REP on the terms and conditions contained in the tender document.
An options appraisal is currently underway to establish whether the City
Council's ambitions for the Library of Birmingham can be best realised
through contracting on alternative service delivery vehicle, such as a
Charitable Trust to operate the library. Any contracts awarded may be
transferred to any alternative service delivery vehicle.
Birmingham City Council will be using its e-tendering system (in-tend) for
the administration of this tender process and providers must register with
the system to be able to respond an interest. The web address is https://
intendhost.co.uk/birminghamcc.
Registration and use of in-tend is free. All correspondence for this
tender process must be via the in-tend correspondence function. However,
if you are unable to register with the website please either email us at
cps@birmingham.gov.uk or call +44 1214648000.
VI.5) Date of dispatch of this notice:
1.5.2012
Contract notice
Services
Directive 2004/18/EC