Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Sanctuary Housing Association
Chamber Court, Castle Street
Contact point(s): Group Procurement
For the attention of: Lorna Caines
WR1 3ZQ Worcester
UNITED KINGDOM
Telephone: +44 1905334365
E-mail:
group.procurement@sanctuary-housing.co.ukFurther information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Deep cleaning services for Sanctuary Management Services Ltd.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Scotland (Dundee, Glasgow & Edinburgh). England (London).
NUTS code UKM,UKI
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 27
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Duration of the framework agreement
Duration in months: 36
II.1.5) Short description of the contract or purchase(s)
Sanctuary management services provides and manages a number of student
accommodation sites in England and Scotland. During the summer vacation
period (June to September), Sanctuary Management Services operates an
accommodation service to the wider public. To ensure we attract the
highest possible revenue during this period, each site, to varying degrees
are subjected to a thorough clean (referred to here on, as ‘deep cleaning
or a deep clean’). Our needs vary year on year, so this tender opportunity
is suited to suppliers who can respond to fluctuations in demand and high
volume deep cleaning commitments.
This is a fantastic opportunity for us to work with suppliers who will
share our motivation to achieve our service objectives, during one of our
most exciting revenue periods.
Our primary focus for this tender opportunity is to attract experienced
suppliers who will have the capacity to deep clean at high volumes,
bedrooms, kitchens and other internal communal areas, potentially over a
restricted number of days. Our requirements per site will vary, for
example we may require the deep cleaning of 10 to 50 bedrooms within a
couple of days or 50 % of a lot/block within a week. The volume of deep
cleaning required is subject to a number of facts, many of which inhibits
our ability to guarantee defined levels of work per site (with the
exception of our Edinburgh site). This opportunity will therefore be based
on a call off arrangement (i.e. deep cleaning services to be provided as
and when required).
A list of sites (lots) by location and anticipated volume of work is given
within the tender documents.
Supplies may bid for one or more Lots. We will aim to award 1 or up to 3
suppliers per lot (as appropriate, to cover each site).
II.1.6) Common procurement vocabulary (CPV)
90911100
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
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II.1.9) Information about variants
Variants will be accepted: yes
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The annual contract value is between £1000 and £236,000, per 12 month
period. This covers the combined spend across all sites/Lots. See the
tender documents for a breakdown of annual contract value per Lot. You may
apply for 1 or more Lots.
Each framework agreement will be for 12 months, commencing during June
2012: with the option to extend for up to a further 24 months, at 12
monthly intervals. Work will be commissioned as and when required,
primarily during the summer vacation period.
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: yes
Information about lots
Lot No: 1
Lot title: Lot 1 - London E1 5NN
1) Short description
2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2) Common procurement vocabulary (CPV)
90911100
3) Quantity or scope
Estimated value excluding VAT:
Range: between 16 000,00 and 21 000,00 GBP
5) Additional information about lots
Each framework agreement will be for 12 months, commencing during June
2012: with the option to extend for up to a further 24 months, at 12
monthly intervals. Work will be commissioned as and when required,
primarily during the summer vacation period (starting June to September).
Lot No: 2
Lot title: Lot 2 - London SE1 0BW
1) Short description
2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2) Common procurement vocabulary (CPV)
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90911100
3) Quantity or scope
Estimated value excluding VAT:
Range: between 17 000,00 and 22 000,00 GBP
5) Additional information about lots
Each framework agreement will be for 12 months, commencing during June
2012: with the option to extend for up to a further 24 months, at 12
monthly intervals. Work will be commissioned as and when required,
primarily during the summer vacation period (starting June to September).
Lot No: 3
Lot title: Lot 3- London EC3 4SX
1) Short description
2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2) Common procurement vocabulary (CPV)
90911100
3) Quantity or scope
Estimated value excluding VAT:
Range: between 1 000,00 and 2 000,00 GBP
5) Additional information about lots
Each framework agreement will be for 12 months, commencing during June
2012: with the option to extend for up to a further 24 months, at 12
monthly intervals. Work will be commissioned as and when required,
primarily during the summer vacation period (starting June to September).
Lot No: 4
Lot title: Lot 4 - London WC1X 9EH & E1 6HQ
1) Short description
Two site locations.
2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2) Common procurement vocabulary (CPV)
90911100
3) Quantity or scope
Estimated value excluding VAT:
Range: between 91 000,00 and 116 000,00 GBP
5) Additional information about lots
Each framework agreement will be for 12 months, commencing during June
2012: with the option to extend for up to a further 24 months, at 12
monthly intervals. Work will be commissioned as and when required,
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primarily during the summer vacation period (starting June to September).
Lot No: 5
Lot title: Lot 5 - London N1 9NF
1) Short description
2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2) Common procurement vocabulary (CPV)
90911100
3) Quantity or scope
Estimated value excluding VAT:
Range: between 5 000,00 and 10 000,00 GBP
5) Additional information about lots
Each framework agreement will be for 12 months, commencing during June
2012: with the option to extend for up to a further 24 months, at 12
monthly intervals. Work will be commissioned as and when required,
primarily during the summer vacation period (starting June to September).
Lot No: 6
Lot title: Lot 6 - London N16 9QH
1) Short description
2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2) Common procurement vocabulary (CPV)
90911100
3) Quantity or scope
Estimated value excluding VAT:
Range: between 11 000,00 and 15 000,00 GBP
5) Additional information about lots
Each framework agreement will be for 12 months, commencing during June
2012: with the option to extend for up to a further 24 months, at 12
monthly intervals. Work will be commissioned as and when required,
primarily during the summer vacation period (starting June to September).
Lot No: 7
Lot title: Lot 7 - Scotland - Dundee DD1 4LA, DD1 5EN & DD1 5NN
1) Short description
Four sites, two at postcode DD1 5EN.
2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
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See tender documents.
2) Common procurement vocabulary (CPV)
90911100
3) Quantity or scope
Estimated value excluding VAT:
Range: between 5 000,00 and 10 000,00 GBP
5) Additional information about lots
Each framework agreement will be for 12 months, commencing during June
2012: with the option to extend for up to a further 24 months, at 12
monthly intervals. Work will be commissioned as and when required,
primarily during the summer vacation period (starting June to September).
Lot No: 8
Lot title: Lot 8 - Glasgow G12 0PR, G3 8NH, G3 8PE & G20 7SB
1) Short description
Five sites two at post code G3 8NH.
2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2) Common procurement vocabulary (CPV)
90911100
3) Quantity or scope
Estimated value excluding VAT:
Range: between 20 000,00 and 25 000,00 GBP
5) Additional information about lots
Each framework agreement will be for 12 months, commencing during June
2012: with the option to extend for up to a further 24 months, at 12
monthly intervals. Work will be commissioned as and when required,
primarily during the summer vacation period (starting June to September).
Lot No: 9
Lot title: Lot 9 - Edinburgh EH21 6UD
1) Short description
2012 deep cleaning to commence from 9 June over a two week period:
planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2) Common procurement vocabulary (CPV)
90911100
3) Quantity or scope
Estimated value excluding VAT:
Range: between 12 000,00 and 15 000,00 GBP
5) Additional information about lots
Each framework agreement will be for 12 months, commencing during June
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2012: with the option to extend for up to a further 24 months, at 12
monthly intervals. Work will be commissioned as and when required,
primarily during the summer vacation period (starting June to September).
Lot No: 10
Lot title: Lot 10 - All Lots for Scotland
1) Short description
2012 deep cleaning to commence early June: planned/short notice work. For
Lot 9 Edinburgh, 2012 deep cleaning to commence from 9 June over a two
week period.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2) Common procurement vocabulary (CPV)
90911100
3) Quantity or scope
Estimated value excluding VAT:
Range: between 37 000,00 and 50 000,00 GBP
5) Additional information about lots
Each framework agreement will be for 12 months, commencing during June
2012: with the option to extend for up to a further 24 months, at 12
monthly intervals. Work will be commissioned as and when required,
primarily during the summer vacation period (starting June to September).
Lot No: 11
Lot title: Lot 11 All Lots for England
1) Short description
2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2) Common procurement vocabulary (CPV)
90911100
3) Quantity or scope
Estimated value excluding VAT:
Range: between 141 000,00 and 186 000,00 GBP
5) Additional information about lots
Each framework agreement will be for 12 months, commencing during June
2012: with the option to extend for up to a further 24 months, at 12
monthly intervals. Work will be commissioned as and when required,
primarily during the summer vacation period (starting June to September).
Lot No: 12
Lot title: Lot 12 All Lots
1) Short description
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2012 deep cleaning to commence early June: planned/short notice work. For
Lot 9 Edinburgh, 2012 deep cleaning to commence from 9 June over a two
week period.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2) Common procurement vocabulary (CPV)
90911100
3) Quantity or scope
Estimated value excluding VAT:
Range: between 178 000,00 and 236 000,00 GBP
5) Additional information about lots
Each framework agreement will be for 12 months, commencing during June
2012: with the option to extend for up to a further 24 months, at 12
monthly intervals. Work will be commissioned as and when required,
primarily during the summer vacation period (starting June to September.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: The details of participation can be found within the tender
documents. If you wish to participate and receive.
The PQQ then please email Lorna Caines at
group.procurement@sanctuary-housing.co.uk.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: The details of participation can be found within the tender
documents. If you wish to participate and receive.
The PQQ then please email Lorna Caines at
group.procurement@sanctuary-housing.co.uk.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
The details of participation can be found within the tender documents. If
you wish to participate and receive.
The PQQ then please email Lorna Caines at
group.procurement@sanctuary-housing.co.uk.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
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Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: Due to a recent
change in the organisation’s corporate strategy to seek a
supplier/suppliers or consortium arrangement to deliver the service across
a wide geographical area: the service is required for June 2012.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: We will
aim to invite up to 5 suppliers per lot, to the invitation to tender
stage.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
SHA12009
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 2.5.2012 - 17:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
2.5.2012 - 17:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
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The contract is related to a project and/or programme financed by European
Union funds: no
VI.5) Date of dispatch of this notice:
17.4.2012