Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Eastern Shires Purchasing Organisation (see
www.espo.org) for itself and
on behalf of the 'Pro 5' Group of Professional Buying Organisations (see
http://www.espo.org/index.asp?CMD=PRO)
Barnsdale Way, Grove Park
Contact point(s): Hollie Ruston
LE19 1ES Leicester
UNITED KINGDOM
Telephone: +44 1162657928
E-mail:
h.ruston@espo.orgFax: +44 1162944399
Internet address(es):
General address of the contracting authority:
www.espo.orgFurther information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
Other: Local Authority Services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: yes
Organisations stated in section II.1.5
Further information contact ESPO, Barnsdale Way
LE19 1ES Leicester
UNITED KINGDOM
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning Services for Schools and other Public Buildings - 263/12.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UK
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 72
Duration of the framework agreement
Duration in years: 2
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT:
Range: between 5 000 000 and 100 000 000 GBP
II.1.5) Short description of the contract or purchase(s)
Cleaning services. School cleaning services. Office, school and office
equipment cleaning services. Office cleaning services. Building-cleaning
services. ESPO, on behalf of the Pro5 group of professional buying
organisations, is seeking to establish a framework agreement with a number
of contractors for the provision of cleaning services, predominantly for
use by schools and other educational establishments (including academies),
but also for other Public Sector buildings. The key aim of the framework
is to promote cost savings and create efficiencies by providing these
organisations access to pre-approved contractors whom they may appoint
using a simple and streamlined procurement process.
Recognising the nature of the supply market, a regional approach will be
adopted based upon the nine English regions together with other parts of
the UK, in all cases subdivided into smaller geographical areas in order
to avoid excluding smaller contractors. Contractors are invited to bid for
as many geographical regions as they wish.
The framework will be widely publicised by Pro5 and it is anticipated that
it will become a recognised procurement route for building cleaning
services for schools and other educational establishments. The framework
will be accessed using secondary competitions, supported by a suite of
template documentation to simplify mini-tender processes for both the
client and contractor.
Whilst initially for use by all schools and other educational
establishments across the UK, Pro5 being Central Purchasing Bodies as
defined by the EU Combined Procurement Directive 2004/18/EC, the Framework
Agreement may also be open for use by the following classifications of
users throughout all administrative regions of the UK: Local Authority
Councils; Police, Fire & Rescue and Coastguard Emergency Services; NHS and
HSC Bodies, including Ambulance Services; Central Government Departments
and their Agencies; Registered Charities; Registered Social Landlords.
Full details of the classification of end user establishments and
geographical areas is available on:
http://www.espo.org/ojeu-framework-permissible-users. ESPO also reserve
the right to access the framework during its term should it wish to do so.
Please note that while an e-Auction will not be used in establishing this
framework, an e-Auction process may be used to award subsequent call off
contracts following the reopening of competition among the parties to the
framework agreement.
II.1.6) Common procurement vocabulary (CPV)
90910000, 90919300, 90919000, 90919200, 90911200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The value of 5 000 000 GBP is the estimated potential value based on
potential participating schools and other educational establishments
(including academies). The value of participation by other clients cannot
be calculated accurately or guaranteed - but has nevertheless been
incorporated within a range of 5 000 000 GBP to 100 000 000 GBP for the
duration (including the extension option referred to at Section II.2.2).
II.2.2) Information about options
Options: yes
Description of these options: The framework agreement has the option to
extend for up to a further 24 months. The total estimated values stated in
Section II.1.4 include the option period.
II.3) Duration of the contract or time limit for completion
Starting 1.7.2012. Completion 30.6.2014
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Supplier agrees that there shall
be no discrimination by it against any person with respect to opportunity
for employment or conditions of employment, because of age, culture,
disability, gender, marital status, race, religion or sexual orientation.
The Supplier shall in all matters arising in the performance of the
Agreement comply with the provisions of the Sex Discrimination act 1975
and the Disability Discrimination Act 1995 and any regulations made there
under. The Supplier shall in all matters arising in the performance of the
Agreement comply with the provisions of the Employment Equality (Age)
Regulations 2006. The Supplier must comply with the provisions of the Race
Relations Act 1976, the Race Relations (Amendment) Act 2002 and the
Equality Act 2010 and shall ensure that they perform their
responsibilities under this Agreement with due regard to the need to
eliminate unlawful racial discrimination, and to promote equality of
opportunity and good relationships between different racial groups.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As detailed in the Invitation to Tender.
III.2.2) Economic and financial ability
Minimum level(s) of standards possibly required: As detailed in the
Invitation to Tender.
III.2.3) Technical capacity
Minimum level(s) of standards possibly required:
As detailed in the Invitation to Tender.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
263/12
IV.3.2) Previous publication(s) concerning the same contract
Notice on a buyer profile
Notice number in the OJEU: 2012/S 48-079105 of 9.3.2012
Other previous publications
Notice number in the OJEU: 2012/S 48-079105 of 9.3.2012
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 24.4.2012
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
1.5.2012 - 17:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
in days: 90 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.3) Additional information
This contract notice cancels and replaces notice reference 2012/S 48
079105, published 9.3.2012. The contracting authority considers that this
contract may be suitable for economic operators that are small or medium
enterprises (SMEs).However, any selection of tenderers will be based
solely on the criteria set out for the procurement,and the contract will
be awarded on the basis of the most economically advantageous tender.The
contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender.
Please note that the number of contractors offered a place on the
framework will depend in part upon the number and nature of tenders
received, but the objective will be to ensure that framework offers
clients a choice of a least eight contractors in each of the nine
geographical regions as outlined in the Invitation to Tender. Given that
some contractors may be able to supply services to several or all of these
geographical regions, the number of contractors awarded onto the framework
may therefore be significantly lower than the figure specified in Section
II.1.4. GO Reference: GO-2012315-PRO-3787543.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: ESPO on behalf of
Pro5 Group will incorporate a minimum 10 calendar days standstill period
at the point information on the decision to award the contract is
communicated to tenderers. This decision notice will incorporate the award
criteria, the reasons for the decision, the reasons (if any) why a
tenderer did not meet any technical specification, the identity of the
successful tenderer(s) and a precise statement of when the standstill
period is expected to end. Any appeal or challenge against the award
decision must be communicated to the address stated in section I.1 within
the standstill period. If an appeal or challenge regarding the decision to
award the contract has not been successfully resolved the Public Contracts
Regulations 2006 (as amended) provide for aggrieved parties who have
suffered harm or are at risk of harm by a breach of the procurement rules
to take action in the High Court (England Wales and Northern Ireland). Any
such action must be brought promptly (generally within 3 months) (NB this
time limit may be reduced to 30 days in circumstances where the contract
award has been publicised to all participants in accordance with the
Regulations). Where a legal challenge is launched against the award
decision ESPO on behalf of Pro5 Group is obliged to suspend the making of
the contract. Where a challenge is made after the contract has been
entered into then that contract could be declared ineffective and/or
shortened and/or a fine imposed by the court, but only where the court are
satisfied that there has been a serious breach of the procurement rules.
VI.5) Date of dispatch of this notice:
15.3.2012
Contract notice
Services
Directive 2004/18/EC