Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Wakefield and District Housing
Merefield House, Whistler Drive
Contact point(s): Corporate Procurement Team
WF10 5HX Castleford
UNITED KINGDOM
Telephone: +44 1977788679
E-mail:
procurement@wdh.co.ukInternet address(es):
Address of the buyer profile:
www.wdh.co.ukFurther information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Void and estate management services - clearing and cleaning and
protection.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 27: Other services
NUTS code UKE
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Accommodation cleaning services. Security services. Residential property
services. Provision of a void and estate management service.
II.1.6) Common procurement vocabulary (CPV)
90911100, 79710000, 70331000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The total scope of the contract includes the provision of rubbish removal
and cleaning services to the interior and exterior of void properties
numbering an estimated 2 000 to 2 750 per annum with the associated
provision of security services to some of these comprising shuttering
services and/or alarms. In addition ad hoc services may be required of an
estate management nature including removal of fly tipping, graffiti
removal and the removal of structures such as garages and possibly some
grounds maintenance services.
Estimated value excluding VAT:
Range: between 2 700 000 and 4 500 000 GBP
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: West area- void and estate management services - clearing and
cleaning
1) Short description
Void and estate management services - clearing and cleaning.
2) Common procurement vocabulary (CPV)
90911100, 70331000
3) Quantity or scope
The total scope of this lot includes the provision of rubbish removal and
cleaning services to the interior and exterior of void properties. In
addition ad hoc services may be required including stripping of bathrooms
and kitchens and possibly support for estate management nature including
removal of fly tipping, graffiti removal and the removal of structures
such as garages and possibly some grounds maintenance services.
Estimated value excluding VAT:
Range: between 1 150 000 and 1 650 000 GBP
Lot No: 2
Lot title: Central area- void and estate management services - clearing
and cleaning
1) Short description
Void and estate management services - clearing and cleaning.
2) Common procurement vocabulary (CPV)
90911100, 70331000
3) Quantity or scope
The total scope of this lot includes the provision of rubbish removal and
cleaning services to the interior and exterior of void properties. In
addition ad hoc services may be required including stripping of bathrooms
and kitchens and possibly support for estate management nature including
removal of fly tipping, graffiti removal and the removal of structures
such as garages and possibly some grounds maintenance services.
Estimated value excluding VAT:
Range: between 500 000 and 900 000 GBP
Lot No: 3
Lot title: East area- void and estate management services - clearing and
cleaning
1) Short description
Void and estate management services - clearing and cleaning.
2) Common procurement vocabulary (CPV)
90911100, 70331000
3) Quantity or scope
The total scope of this lot includes the provision of rubbish removal and
cleaning services to the interior and exterior of void properties. In
addition ad hoc services may be required including stripping of bathrooms
and kitchens and possibly support for estate management nature including
removal of fly tipping, graffiti removal and the removal of structures
such as garages and possibly some grounds maintenance services.
Estimated value excluding VAT:
Range: between 500 000 and 900 000 GBP
Lot No: 4
Lot title: East - property securing services
1) Short description
Provision of property securing services.
2) Common procurement vocabulary (CPV)
79710000
3) Quantity or scope
Provision of property securing services to temporarily void residential
properties and long term voids. Comprising shuttering services and/or
alarms.
Estimated value excluding VAT:
Range: between 375 000 and 750 000 GBP
Lot No: 5
Lot title: Central - property securing services
1) Short description
Provision of property securing services.
2) Common procurement vocabulary (CPV)
79710000
3) Quantity or scope
Provision of property securing services to temporarily void residential
properties and long term voids. Comprising shuttering services and/or
alarms.
Estimated value excluding VAT:
Range: between 125 000 and 225 000 GBP
Lot No: 6
Lot title: West - property securing services
1) Short description
Provision of property securing services.
2) Common procurement vocabulary (CPV)
79710000
3) Quantity or scope
Provision of property securing services to temporarily void residential
properties and long term voids. Comprising shuttering services and/or
alarms.
Estimated value excluding VAT:
Range: between 15 000 and 40 000 GBP
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
As per pre-qualification questionnaire and tender documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
As per pre-qualification questionnaire and tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and several.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: The Authority will apply all the offences listed in Article 45(1)
of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public
Contract Regulations (PCR) 2006 in the UK) and all of the professional
misconducts listed at Article 45(2) of Directive 2004/18/EC (see also
Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate
is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at
http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
Candidates will be required to answer these questions as part of the
qualification process. For candidates who are registered overseas, you
will need to declare if you have any offences/misconduct under your own
countries laws, where these laws are equivalent to the Regulation 23
lists.
Candidates who have been convicted of any of the offences under Article
45(1) are ineligible and will not be selected to bid, unless there are
overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or
misconduct under Article 45(2) may be excluded from being selected to bid
at the discretion of the Authority.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (a) Appropriate statements from banks or, where appropriate,
evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) A statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last 3 financial years available, depending on the date on which
the undertaking was set up or the economic operator started trading, as
far as the information on these turnovers is available.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(b) A list of the principal deliveries effected or the main services
provided in the past 3 years, with the sums, dates and recipients, whether
public or private, involved. Evidence of delivery and services provided
shall be given:
— Where the recipient was a contracting authority, in the form of
certificates issued or countersigned by the competent authority,
— Where the recipient was a private purchaser, by the purchaser's
certification or, failing this, simply by a declaration by the economic
operator.
(c) An indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work;
(d) A description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities;
(f) The educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract;
(h) A statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
As stated in the pre-qualification questionnaire.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As
ststed in the pre-qualification questionnaire.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
WDH/HJ/Void Services/1217
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 5.4.2012 - 12:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
17.4.2012 - 17:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2017.
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender. Go Reference:
GO-201238-PRO-3770753.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Royal Courts of Justice
Royal Court of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address:
www.hmcourts-service.gov.uk