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Haverfordwest - College Cleaning Services
« on: February 29, 2012, 10:03:13 am »
Section I: Contracting authority

I.1) Name, addresses and contact point(s)
Pembrokeshire College
Merlons bridge
For the attention of: Elizabeth Callard
SA61 1SZ Haverfordwest
UNITED KINGDOM
Telephone: +44 1437765247 (all queries in writing please, not by
telephone)
E-mail: e.callard@pembrokeshire.ac.uk
Fax: +44 1437753001
Internet address(es):
General address of the contracting authority:
http://www.pembrokeshire.ac.uk
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Other: Education
I.3) Main activity
Education
Other: (Further Education College)
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no

Section II: Object of the contract

II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning contract - Pembrokeshire College.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Haverfordwest, Pembrokeshire, Wales.
NUTS code UKL1
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
As described in the tender specification, Pembrokeshire College is seeking
experienced and appropriately qualified contractors to tender for the
provision of a cleaning service for the college. The desired outcome of
this tender exercise will be the appointment of one contractor to
undertake the required service. The contract will be awarded upon
completion of a competitive tender which will follow the restricted
procedure (OJEU).
It is expected that any contract resulting from this tendering exercise
will commence as stated in the specification, (August 2012 – July 2015 –
plus an option to extend for a further 24 months subject to the agreement
of both parties).
To help contractors to fully understand the requirement at the earliest
possible stage of this process, a detailed specification, contractors’
code of practice, pricing schedule, guidance on how PQQs will be evaluated
and other relevant documents, including site plans, are included on a disk
which will be despatched with the PQQ.
Before completing the PQQ, please carefully study the specification,
accompanying documentation and especially the pass/fail questions included
in the PQQ to ensure that you have the capacity and capability to meet
this requirement.
Community benefits do not apply to this contract.
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8) Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Provision of cleaning services to Pembrokeshire College. 3 year contract
with the option to extend for a further 2 years subject to the agreement
of both parties.
Estimated value excluding VAT: 1 085 000 GBP
II.2.2) Information about options
Options: no
II.3) Duration of the contract or time limit for completion
Starting 1.8.2012. Completion 31.7.2015

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and Several Liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no

Section IV: Procedure

IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 6
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated no
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
PCT108
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 21.3.2012 - 12:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
18.5.2012 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
4.4.2012
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8) Conditions for opening tenders
Date: 18.5.2012 - 16:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure:
Assistant Principal/Finance Director.
Director of Estates.
Procurement Officer.

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2016/2017
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Buy4Wales reference number: 29412.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
The Principal
Pembroksehire College
SA61 1SZ Haverfordwest
UNITED KINGDOM
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Pembrokeshire
College will incorporate a standstill period at the point at which
information about the award of the contract is communicated to tenderers.
That notification will provide full information on the award decision. The
standstill period, which will be for a minimum of ten calendar days
provides time for unsuccessful tenderers to challenge the award decision
before the contract is entered into.
VI.5) Date of dispatch of this notice:
23.2.2012
Contract notice
Services
Directive 2004/18/EC