Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Hertfordshire County Council
Strategic Procurement Group, County Hall
For the attention of: Christine Notley
SG13 8DQ Hertford
UNITED KINGDOM
Telephone: +44 1707292464
E-mail:
chris.notley@hertscc.gov.ukFax: +44 1992588416
Internet address(es):
General address of the contracting authority:
http://hertscc.g2b.infoAddress of the buyer profile:
http://supplyhertfordshire.g2b.info/hpf/following the instructions given in VI.3 (Additional Information)
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
The provision of a building cleaning service for Barclay School, Barnwell
School, Sir Frederic Osborn School, Stanborough School and North Herts
School's Package.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UKH23
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
School cleaning services. The provision of a building cleaning service for
Barclay School, Barnwell School, Sir Frederic Osborn School, Stanborough
School and North Herts School's Package.
II.1.6) Common procurement vocabulary (CPV)
90919300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The Contract's will be for a period of five (5) years with the option to
extend on an annual basis for up to a maximum of a further two (2) years
at the sole discretion of the individual school/package. The anticipated
annual expenditure by each establishment on this service is presently:
Barclay School - 95 000 GBP, Barnwell School - 120 000 GBP, Sir Frederic
Osborn School - 105 000 GBP, Stanborough School - 120 000 GBP and North
Herts School's Package - 50 000 GBP.
The start date for Stanborough School and North Herts School's Package is
1.8.2012.
The Start date for Barclay School, Barnwell School and Sir Frederic Osborn
School is 1.9.2012.
The estimated total value of all the contract's stated below is for the
core contract period and does not include the value of any extension
period.
Further details of the requirement are available on the following link:
http://supplyhertfordshire.g2b.info/hpf/.
Estimated value excluding VAT: 2 450 000 GBP
II.3) Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As set
out in the pre-qualification questionnaire.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
Contract Reference: HCC1205141 - HCC1205145. Tender Box Access Code:
EY8PFJA599
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.4) Time limit for receipt of tenders or requests to participate
5.3.2012 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
16.4.2012
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender. The contracting authority considers
that this contract may be suitable for economic operators that are small
or medium enterprises (SMEs).However, any selection of tenderers will be
based solely on the criteria set out for the procurement,and the contract
will be awarded on the basis of the most economically advantageous tender.
Hertfordshire County Council (the Council) has a requirement for Building
Cleaning Contracts for four secondary schools and a small package of
primary schools:
HCC1205141 - Barclay School.
The School is a mixed intake school for students aged 11-18 based in
Stevenage. The Schools has specialist status in technology.
HCC1205142 - Barnwell School.
This School is based in Stevenage but split over two sites but less than a
mile apart and which have benefited from new buildings and renovation
works over recent years. The School has a mixed intake for students aged
11-18 and is a business and enterprise school.
HCC1205143 - Sir Frederic Osborn School.
Based in Welwyn Garden City the school has a mixed intake of students
11-18. The School is also a sports college.
HCC1205144 - Stanborough School.
The Welwyn Garden City based School has very recently converted to academy
status. It has a mixed intake for students aged 11-18 and has specialist
status in Mathematics and Computing Science.
HCC1205145 - North Herts School Package.
The package consists of three Primary Schools, a Nursery and a small
Education Centre all based in the North of the County, i.e Hitchin,
Letchworth etc.
Each Contract will require daily cleaning and an option of periodic
cleaning, general daily cleaning requirements will form the main part of
the Specification however each site will have its own requirements and
tailored specification.
The Contract is to be let and managed by Hertfordshire business services
which is the trading arm of the Council. The Contract management team with
this department will handle all contractual issues and monitor the
contract on an ongoing basis on behalf of the schools. All queries
regarding this tender should be directed to Hertfordshire County Council
via the Delta e-mail system rather than the School’s.
Please read this section carefully as it provides full instructions on how
to apply for this requirement: Hertfordshire County Council has moved to a
new way of e-Tendering and worked closely with its districts and partners
to create a joint procurement web site called Supply Hertfordshire. This
web site is supported by BiP solutions who provide a system called Delta
which is the background platform to Supply Hertfordshire.The
Pre-Qualification Process: This tender is a two stage process and you will
only be invited to tender if you have successfully passed through the
pre-qualification questionnaire (PQQ) stage. If you wish to be considered
as a tenderer you must complete and submit a completed PQQ by 12 noon on
5.3.2012. PQQs cannot be uploaded after the closing date/time.
Step 1: registering with Supply Hertfordshire:
To participate in this tender you will need to go into
http://supplyhertfordshire.g2b.info/hpf/ and register, thereafter you will
be issued with a Username and Password. (If you have already registered
with Delta or Supply Hertfordshire, please follow the link above where you
can log on using your existing username and password. If you have
registered and have forgotten your Username and Password, please click on
the forgotten password link below the log in box.) Please keep this
Username and Password secure, and do not pass it to any third parties.
Step 2: completing your PQQ: to complete the PQQ for this tender you will
need to go into the Response Manager area and enter the Access Code
EY8PFJA599. You will then need to download the relevant PQQ and complete.
Any supporting documents should be uploaded into the Tenderbox and
cross-referenced to the relevant question and detailed in Appendix A of
the PQQ. If the Council requires further information concerning your
application form, your organisation will be contacted. However, please
provide full details and answer all questions, as the Council reserves the
right not to ask applicants for any further information or clarification.
Step 3: uploading your completed PQQ once you have completed your PQQ for
this tender exercise you must then “upload” your completed response into
the Tenderbox (Access Code EY8PFJA599). Please make sure you have
submitted your completed PQQ to the correct Access Code, the Council will
not be held accountable for any errors made by a tenderer in submitting
your completed PQQ. If you are experiencing problems, then please contact
the Delta helpdesk via email at
helpdesk@delta-esourcing.com or call 0845
270 7050 (option 2) Monday to Friday 8:30 am – 5:30 pm for further
assistance.
The Council reserves the right at any time to cease the tendering process
and not award a contract or to award only part of the opportunity
described in this notice. If the Council takes up this right then they
will not be responsible for, or pay the expenses or losses, which may be
incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in
the proposal submitted, subject to the Council's obligations under the
law, including the Freedom of Information Act 2000. If the applicant
considers that any of the information submitted in the proposal should not
be disclosed because of its sensitivity then this should be stated with
the reason for considering it sensitive. The Council will then endeavour
to consult with the applicant about such sensitive information when
considering any request received under the Freedom of Information Act 2000
before replying to such a request.
Due to the current economic climate, Hertfordshire County Council reserves
the right to carry out additional financial checks on all companies
tendering for this Contract at any time during the procurement process, to
ensure that they continue to meet the Council's requirements and remain
financially viable to perform the Contract. GO Reference:
GO-201223-PRO-3695275.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
See V1.4.2
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Hertfordshire
County Council will incorporate a minimum 10 calendar day standstill
period at the point information on the award of the contract is
communicated to tenderers to allow unsuccessful tenderers to raise any
complaints before the contract is entered into. If a complaint between the
Council and the tenderer regarding the award of a contract has not been
successfully resolved, relevant provisions of the Public Contracts
Regulations 2006 (as amended) will apply. The aggrieved party is advised
to seek independent legal advice in relation to remedies they can pursue
under the Public Contracts Regulations 2006 (as amended).
VI.5) Date of dispatch of this notice:
3.2.2012
Contract notice
Services
Directive 2004/18/EC