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Section I: Contracting authority

I.1) Name, addresses and contact point(s)
The Royal Borough of Kensington and Chelsea
Family and Children's Services, Town Hall, Hornton Street
Contact point(s): hpschoolcleaning@rbkc.gov.uk
For the attention of: Roger van Goethem
W8 7NX London
UNITED KINGDOM
Telephone: +44 2073613345
E-mail: hpschoolcleaning@rbkc.gov.uk
Fax: +44 2079383690
Internet address(es):
General address of the contracting authority: www.rbkc.gov.uk
Address of the buyer profile: www.rbkc.gov.uk
Electronic access to information: www.rbkc.gov.uk
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no

Section II: Object of the contract

II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Building cleaning services at Holland Park School.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UKI11
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Accommodation, building and window cleaning services. Holland Park School
is an internationally famous secondary school located in Central London.
In September 2012, the school will occupy new buildings constructed on its
existing site. The school will require contract cleaning of its interiors
and windows.
II.1.6) Common procurement vocabulary (CPV)
90911000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1. Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Cleaning of the interiors will take place on 48 weeks per annum. Window
cleaning will be on an "as and when required" basis and will be priced
separately.
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
The successful tenderer may be required to furnish a parent company
guarantee.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Employees of the contractor will be
required to obtain satisfactory disclosure reports from the criminal
records bureau in order to work at the school.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: The Authority will apply all the offences listed in Article 45(1)
of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public
Contract Regulations (PCR) 2006 in the UK) and all of the professional
misconducts listed at Article 45(2) of Directive 2004/18/EC (see also
Regulation 23(2) in the PCR 2006) to the decision of whether a candidate
is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at
http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
Candidates will be required to answer these questions as part of the
qualification process. For candidates who are registered overseas, you
will need to declare if you have any offences/misconduct under your own
countries laws, where these laws are equivalent to the Regulation 23
lists.
Candidates who have been convicted of any of the offences under Article
45(1) are ineligible and will not be selected to bid, unless there are
overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or
misconduct under Article 45(2) may be excluded from being selected to bid
at the discretion of the Authority.
The provisions of The Public Procurement (Miscellaneous Amendments)
Regulations 2011 will also be applied to applicants. Details are set out
in the pre-qualification questionnaire.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (a) Appropriate statements from banks or, where appropriate,
evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) A statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last three financial years available, depending on the date on
which the undertaking was set up or the economic operator started trading,
as far as the information on these turnovers is available.
As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As set out in the
pre-qualification questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(f) The educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract;
(h) A statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services
provider intends possibly to subcontract;
As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Pass/fail tests will be applied as follows:
— Candidates’ latest audited accounts will be appraised by independent,
specialist accountants and must pass the following test: attain a risk
score not lower than 85/100 and an assessment that the candidate is at
minimum risk of financial failure,
— An annual turnover not less than GBP1 million is required,
— An average number of 500 employees or more over the past 3 years,
— Not fewer than 5 clients who are secondary schools or academic
institutions with more than 1 000 students on the roll.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: As set
out in the pre-qualification questionnaire.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
24.2.2012 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
20.3.2012
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2016 or
January 2017 (if option to extend is taken up).
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender. The contracting authority considers
that this contract may be suitable for economic operators that are small
or medium enterprises (SMEs). However, any selection of tenderers will be
based solely on the criteria set out for the procurement, and the contract
will be awarded on the basis of the most economically advantageous tender.
GO reference: GO-2012117-PRO-3660741.
VI.5) Date of dispatch of this notice:
17.1.2012
Contract notice