Section I: Contracting authority
I.1) Name, addresses and contact point(s)
South Western Ambulance Service NHS Foundation Trust
Abbey Court, Eagle Way, Exeter
For the attention of: Keith Atkinson
EX2 7HY Sowton
UNITED KINGDOM
Telephone: +44 1392261530
E-mail:
keith.atkinson@swast.nhs.ukFax: +44 1392261596
Internet address(es):
General address of the contracting authority:
http://www.wcas.nhs.uk/Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Health
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
RYF - KA 005 cleaning services - cleaning services for South Western
Ambualnce NHS Trust.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance:
Bidders are required to tender, for cleaning services to sites of the
South Western Ambulance Service NHS Foundation Trust. Currently cleaning
contractors are employed on sites in Dorset, Somerset and Devon, there are
currently 64The Trust provides emergency ambulance services across four
Counties Devon, Cornwall, Somerset & Dorset. Suppliers will be required to
provide details of their financial and technical capability, and also
demonstrate their capacity to undertake such contract.
NUTS code UKK
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Cleaning services to properties of South Western Ambulance Services NHS
Foundation Trust, across Devon, Cornwall, Somerset & Dorset.
II.1.6) Common procurement vocabulary (CPV)
90910000, 90919200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Bidders are required to tender, for cleaning services to sites of the
South Western Ambulance Service NHS Foundation Trust. Currently cleaning
contractors are employed on sites in Dorset, Somerset and Devon, there are
currently 64 sites across the four counties. The Trust provides emergency
ambulance services across four Counties Devon, Cornwall, Somerset &
Dorset. Suppliers will be required to provide details of their financial
and technical capability, and also demonstrate their capacity to undertake
such contract. Potential contractors will be required to complete a PPQ in
the first instance. Currently not all sites employ cleaning contractors
and a review may take place to increase the number of sites which may be
incorporated into the final contract.
Estimated value excluding VAT: 75 000 GBP
II.2.2) Information about options
Options: no
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: Cleaning services for South Western Ambualnce NHS Trust
2) Common procurement vocabulary (CPV)
90910000, 90919200
3) Quantity or scope
Estimated value excluding VAT: 75 000 GBP
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Parent company and other guarantees may be required in certain
circumstances see the invitation to tender for further details.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and severable liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Any supplier may be disqualified who does not respond to the
following in the requisite manner:
1) Suppliers are required to express an interest in the OJEU process and
complete PQQ documents (where applicable) via the Trusts eSourcing system
TACTICA - which is accessed at
https://tactica-live.advanced365.com -
please make sure that you are registered to avoid any future delays.
2) Information and formalities necessary for evaluating if requirements
are met:
(a) Is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Bidders who have been convicted of a Bribery Act 2010 offence under
section 1 (offences relating to bribing another person) or section 6
(bribery of foreign public officials) will be excluded. In addition to the
Provisions of Freedom of Information Act, bidders will have due regard to
the Trusts obligations on transparency which are set out in more detail at
www.businesslink.gov.uk/transparency/procurement and all offers will be
submitted on the basis that the contract when awarded may be published in
full in accordance with H M Government Transparency Guidance. The Trust
will also be utilising the NHS supplier information database (SID4Health)
to manage and assess general pre-qualification information in the form of
a profile.
As well as responding to the tender via TACTICA, candidates are requested
to provide or update their profile on the SID4Health as follows:
a) candidates should register on SID4health at
http://www.SID4health.nhs.uk by clicking on the register organisation tab
and select the supplier button.
b) to continue with the registration process Suppliers must have a current
DUNS number.
If a supplier does not have a DUNS Number there is a link to the D&B UK
website to request a DUNS supplier number.
c) Suppliers who already have a published profile on SID4Health must
confirm that information is up to date;
i) candidates should ensure all relevant sections of their NHS SID4Health
profile are completed to demonstrate their ability to meet the short
listing criteria applicable to this contract. Where access to NHS
SID4Health is unavailable, please contact NHS SID4Health helpdesk at
help@SID4health.nhs.uk. Please note all responses to OJEU should be made
through tactica eSOURCING system - registration is required on SID4HEALTH
to update or provide company profiles only.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: As per III.2.1. above.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
As per III.2.1. above.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 6: and maximum number 12
Objective criteria for choosing the limited number of candidates:
Suppliers will be required to provide details of their financial and
technical capability, and also demonstrate their capacity to undertake
such contract, and ability to undertake the contract in the South West.
Potential contractors will be required to complete a PPQ in the first
instance.
IV.2) Award criteria
IV.2.1) Award criteria
Lowest price
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
RYF - KA005 Cleaning Services foR South Western Ambulance NHS Foundation
Trust
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
22.12.2011 - 09:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
To receive more information about this tender, including any amendments
and/or clarifications and to request any clarifications and/or to respond
to this tender, you must register your interest to this tender on the
following site:
https://tactica-live.advanced365.com.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will
allow a minimum 10 calendar day standstill period between notifying the
award decision and awarding the contract. Unsuccessful tenderers and
applicants are entitled to receive reasons for the decision, including the
characteristics and relative advantages of the winning bid and the reasons
why the tenderer/applicant was unsuccessful. Should additional information
be required it should be requested of the addressee in section I.1.
Aggrieved parties who have been harmed or are at risk of harm by breach of
the procurement rules have the right to take action in the High Court
(England and Wales). Any such action is subject to strict time limits and
must be brought in accordance with the Public Contracts Regulations 2006
as amended by the Public Contracts (Amendment) Regulations 2009 and the
Public Procurement (Miscellaneous Amendments) Regulations 2011.
VI.5) Date of dispatch of this notice:
22.11.2011
Contract notice
Services
Directive 2004/18/EC