Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Department for Communities and Local Government
Eland House, Bressenden Place
Contact point(s): Procurement Department
For the attention of: Mrs H Craig
SW1E 5DU London
UNITED KINGDOM
Telephone: +44 1608650831
E-mail:
ifmtender@fireservicecollege.ac.ukInternet address(es)
General address of the contracting authority
http://www.communities.gov.ukAddress of the buyer profile
http://www.fireservicecollege.ac.ukFurther information can be obtained from: The Fire Service College
London Road
Contact point(s): Procurement Team
For the attention of: Mrs H Craig
GL56 0RH Moreton in Marsh
UNITED KINGDOM
Telephone: +44 1608650831
E-mail:
ifmtender@fireservicecollege.ac.ukFax: +44 1608812790
Internet address: http:/www.fireservicecollege.ac.uk
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The Fire Service College
London Road
Contact point(s): Procurement team
For the attention of: Mrs H Craig
GL56 0RH Moreton in Marsh
UNITED KINGDOM
Telephone: +44 1608650831
E-mail:
ifmtender@fireservicecollege.ac.ukFax: +44 1608812790
Internet address:
http://www.fireservicecollege.ac.ukTenders or requests to participate must be sent to: The Fire Service
College
London Road
Contact point(s): Procurement team
For the attention of: Mrs H Craig
GL56 0RH Moreton in Marsh
UNITED KINGDOM
Telephone: +44 1608650831
E-mail:
ifmtender@fireservicecollege.ac.ukInternet address:
http://www.fireservicecollege.ac.ukI.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Provision of hotel services and waste management; reception and porterage
services; manned security services and landscaping maintenance services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 17: Hotel and restaurant services
NUTS code UKK13
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Hotel services. Catering services. Accommodation, building and window
cleaning services. Security services. Grounds maintenance services. Refuse
and waste related services. Reception services. Portering services.
— Lot 1: provision of hotel services (catering, cleaning, housekeeping &
waste management),
— Lot 2: provision of reception, porterage and post room services,
— Lot 3: provision of manned security services,
— Lot 4: provision of landscaping maintenance services.
These services to take place at the Fire Service College, located at
Moreton in Marsh, Gloucestershire. They will be tendered as 4 different
lots, companies are invited to express interest in as many lots as they
wish. Please read the lot information for further details.
II.1.6) Common procurement vocabulary (CPV)
55100000, 55520000, 90911000, 79710000, 77314000, 90500000, 79992000,
98341120
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: yes
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope
— Lot 1: provision of hotel services, including catering, housekeeping,
cleaning and waste management,
— Lot 2: provision of reception, porterage and post room services,
— Lot 3: provision of manned security services,
— Lot 4: provision of landscaping maintenance services.
All of these services to be carried out at the Fire Service College
located at Moreton in Marsh.
II.3) Duration of the contract or time limit for completion
Starting 1.4.2012. Completion 31.3.2017
Information about lots
Lot No: 1
Lot title: Provision of hotel services
1) Short description
Services to include: catering (restaurants, bar services and hospitality),
housekeeping (preparation of residential accommodation and laundry
services), cleaning (office, teaching rooms, other periodic cleaning and
window cleaning), and waste management (controlled, special and hazardous
waste).
2) Common procurement vocabulary (CPV)
55000000, 55100000, 55320000, 55321000, 55322000, 55521200, 55300000,
55330000, 55400000, 55500000, 55510000, 55511000, 55512000, 55410000,
55520000, 55523000, 55110000, 90911000, 90911100, 98340000, 98341000,
98341100, 90900000, 90910000, 90911200, 90911300, 90916000, 90918000,
90919100, 90919000, 90919200, 90919300, 90920000, 34928480, 44613800,
90500000, 90513000, 90520000, 90524000, 90524300, 18935000, 39291000,
98311000, 98311100, 98311200
3) Quantity or scope
All of these services to be carried out at the Fire Service College,
located at Moreton in Marsh, Gloucestershire.
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT:
Range: between 1 and 5 300 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Starting 1.4.2012. Completion 31.3.2017
5) Additional information about lots
Lot 1 reference number: FSC/11/05.
You may express an interest in one, 2, 3 or all lots.
Lot No: 2
Lot title: Provision of reception, porterage and post room services
1) Short description
Provision of reception (24/7 & 365), porterage/goods in and post room
services.
2) Common procurement vocabulary (CPV)
79992000, 98341120, 64122000
3) Quantity or scope
These services will take place at the Fire Service College located in
Moreton in Marsh, Gloucestershire.
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT:
Range: between 1 and 625 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Starting 1.4.2012. Completion 31.3.2017
5) Additional information about lots
Lot 2 reference: FSC/11/07.
You may express an interest in one, 2, 3 or all of the lots.
Lot No: 3
Lot title: Provision of manned security services
1) Short description
Services to include (but not limited to) control of vehicles and
pedestrian access; mobile patrols; reviewing as required CCTV and intruder
alarms; security, key management and key holding services; building open
and lockup; managing staff safety tag system and flag flying.
2) Common procurement vocabulary (CPV)
79710000, 35120000, 79711000, 79713000, 35125300
3) Quantity or scope
Provision of services to be undertaken at the Fire Service College site,
located at Moreton in Marsh, Gloucestershire, on a 24/7 365 basis.
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT:
Range: between 1 and 1 000 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Starting 1.4.2012. Completion 31.3.2017
5) Additional information about lots
Lot 3 reference: FSC/11/08.
You may express an interest in one, 2, 3 or all of the lots.
Lot No: 4
Lot title: Provision of landscaping maintenance services
1) Short description
Service to include (but not limited to) soft landscaping maintenance; snow
and ice clearance; gritting services; ponds, water features and reservoir
maintenance; safety signage maintenance and arboreal works/woodland
management.
2) Common procurement vocabulary (CPV)
77314000, 71421000, 45112700, 45112720
3) Quantity or scope
Services will take place at the Fire Service College located at Moreton in
Marsh, Gloucestershire.
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT:
Range: between 1 and 350 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Starting 1.4.2012. Completion 31.3.2017
5) Additional information about lots
Lot 4 reference FSC/11/09.
You may express an interest in one, 2, 3 or all of the lots.
Section III: Legal, economic, financial and technical information
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: (a) Is bankrupt or is being wound up, where his affairs are being
administered by the Court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the Court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) Has been convicted by a judgement which has he force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by ay means
which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information
required under this section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal
organisation as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Manned security services - registration with appropriate professional
body.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (a) Appropriate statements from banks or, where appropriate,
evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) A statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last 3 financial years available, depending on the date on which
the undertaking was set up or the economic operator started trading, as
far as the information on these turnovers is available.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(a) A list of the works carried out over the past 5 years, accompanied by
certificates of satisfactory execution for the most important works. These
certificates shall indicate the value, date and site of the works and
shall specify whether they were carried out according to the rules of the
trade and properly completed. Where appropriate, the competent authority
shall submit these certificates to the contracting authority direct;
(b) A list of the principal deliveries effected or the main services
provided in the past 3 years, with the sums, dates and recipients, whether
public or private, involved. Evidence of delivery and services provided
shall be given:
— where the recipient was a contracting authority, in the form of
certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser's
certification or, failing this, simply by a declaration by the economic
operator.
(c) An indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work;
(d) A description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities;
(e) Where the products or services to be supplied are complex or,
exceptionally, are required for a special purpose, a check carried out by
the contracting authorities or on their behalf by a competent official
body of the country in which the supplier or service provider is
established, subject to that body's agreement, on the production
capacities of the supplier or the technical capacity of the service
provider and, if necessary, on the means of study and research which are
available to it and the quality control measures it will operate
(f) The educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract;
(h) A statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services
provider intends possibly to subcontract;
(k) With regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the authenticity of which
must be certified if the contracting authority so requests;
(ii) certificates drawn up by official quality control institutes or
agencies of recognised competence attesting the conformity of products
clearly identified by references to specifications or standards.
Minimum level(s) of standards possibly required
Cleaning services - British Institute of Science standards.
Catering services legislation - Foods Standards Act 1999.
All hotel related services - adherence to the Greening Government
commitments.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
Manned security services - registration with British Security Industry
Association or successor body. Legislation - The Private Security Industry
Act 2001.
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: It is
envisaged that a minimum of 3 will be invited to tender for each lot.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
Each lot has an individual reference number. Please refer to each lot
entry for the appropriate number
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
7.11.2011 - 16:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The Fire Service College will be using NEC3 term service contract and
additional identified clauses for it's terms and conditions. The
additional clauses will be included with the PQQ documentation.
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender.
GO reference: GO-2011106-PRO-2686735.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
UNITED KINGDOM
VI.5) Date of dispatch of this notice:
6.10.2011
Contract notice
Services