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Bristol - NHS Cleaning Services
« on: October 25, 2011, 02:01:59 pm »
Section I: Contracting authority

I.1) Name, addresses and contact point(s)
North Bristol NHS Trust
Trust Headquarters, Frenchay Hospital, Beckspool Road, Frenchay
Contact point(s): Vivienne Tomkinson, Projects Directorate
For the attention of: Vivienne Tomkinson, Projects Directorate
BS16 1JE Bristol
UNITED KINGDOM
Telephone: +44 1173235030
E-mail: ProjectOffice@nbt.nhs.uk
Fax: +44 1173235052
Internet address(es)
General address of the contracting authority http://www.nbt.nhs.uk/
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Health
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no

Section II: Object of the contract

II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
The development of Frenchay Health and Social Care Centre to include
Frenchay Community Hospital and the provision of healthcare services (and
potentially comparable facilities at a further site).
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 25: Health and social services
Main place of performance: Frenchay and/or other suitable sites in
Bristol, and/or South Gloucestershire.
NUTS code UKK1
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
North Bristol NHS Trust (the Trust) wishes to appoint:
(a) a healthcare service partner for the delivery of community
rehabilitation beds for NHS patients from a new Health and Social Care
Centre to include a Community Hospital at Frenchay, Bristol BS16 1JE; and
(b) a development partner to develop a new Health and Social Care Centre
to include a Community Hospital at Frenchay, Bristol BS16 1JE for the
benefit of the Trust.
The requirement is for the appointed healthcare service partner to provide
nursing care services and basic care and support for the NHS community
hospital beds with the NHS providing medical and therapy services for
these beds.
The requirement is for the appointed development partner to finance,
design, construct, and maintain new buildings which are suitable for
accommodating:
(i) an ambulatory care facility of 2 000 m2 (net area) (including
outpatient clinics, physiotherapy and diagnostics) for the Trust, plus
shared communal/support areas; and
(ii) a 68-bedded community in-patient rehabilitation unit, which is
expected to be occupied by NHS patients.
And in addition, the Trust would be willing to consider the provision of a
private nursing care bedded unit if there is a demonstrable cost benefit
to (i) and (ii).
The exact configuration as to how these 3 elements integrate to provide
care and efficiency benefits will form part of design solutions proposed
by the bidders during the competitive dialogue stage of the competition.
The Trust expects to sell the freehold of the land (up to a maximum of 5.8
acres) to the developer required to build the facilities mentioned above.
Once the facility/facilities are complete, the Trust is expected to take a
leasehold interest from the developer of the ambulatory care facility. The
Trust expects to enter into a service contract for the provision of
nursing care services and basic care and support for the 68-bedded unit.
The commercial details of the service contract and leasehold arrangements
are still being developed and the final specification requirements will be
provided to bidders short-listed to commence the competitive dialogue
stage of the competition. However at this stage it is envisaged that the
term of the lease for the ambulatory care facility will be between 25-30
years and the optimum service contract period will be tested during
dialogue and will be for a maximum of 30 years.
The design and construction of the NHS element of the new Health and
Social Care Centre will be in accordance with NHS guidance and the Trust’s
specifications.
The facilities covered by this procurement will be of high architectural
quality and environmentally sustainable with the NHS element of the new
facilities built to Breeam healthcare excellent standard.
It is envisaged that the successful partner will also be required to
provide Hard FM (facilities management) and Soft FM services to the
ambulatory care facility and the 68-bedded community in-patient
rehabilitation unit and private nursing care bedded unit (the provision of
Soft FM being an integral part of the nursing care to be provided).
The scope of the equipment provision specification and IM&T specification
for the facilities will be provided to bidders short-listed to commence
the competitive dialogue stage of the competition.
Should the proposed design solutions allow, it may be possible for the
appointed partner to incorporate third-party revenue generating
opportunities which will bring efficiency and financial benefits to the
scheme and will compliment and provide health and social care integration
benefits.
The appointed partner may also be offered the opportunity to acquire not
more than 10 acres of additional surplus land (which is likely to be
adjacent to the main development site and currently forms part of the
current Frenchay Hospital site) on a freehold basis which can be used by
the development partner to deliver further independent Extra Care Housing
development(s) in a manner which is beneficial to the Trust. The
opportunity to acquire the additional surplus land (if the Trust decides
to incorporate it into the opportunity) will be provided to bidders
short-listed to commence the competitive dialogue stage of the
competition. The Trust would encourage bidders to incorporate solutions
for the surplus land which compliment the development of a health and
social care campus and provide some health and social care integration
benefits with the Trust’s facilities.
The opportunity may also include similar arrangements being provided at a
further site in Bristol or South Gloucestershire which is within the
Trust’s ownership. This is likely to include new ambulatory care
facilities, GP premises and in a nursing home. Should the proposed
solution allow, it may be possible to incorporate third-party revenue
generating opportunities which will bring efficiency and financial
benefits to the scheme and will compliment and provide health and social
care integration benefits.
The Trust’s requirements, particularly the inclusion of the surplus land
and the inclusion of a further development site are still being developed
and the Trust’s requirements will be provided to bidders short-listed to
commence the competitive dialogue stage of the competition.
The Trust reserves the right not to award this opportunity or to award
only part (or a different arrangement) of the opportunity described in
this OJEU notice.
Although it is currently envisaged that the Trust will be the contracting
authority conducting this procurement future government guidance, policy,
regulation or NHS re-organisation may require a successor body to become
the contracting authority to conclude the procurement exercise. This may
include among others an NHS Foundation Trust or a central government body.
II.1.6) Common procurement vocabulary (CPV)
85323000, 45215100, 45215140, 45215200, 45215213, 45111000, 70110000,
71000000, 79993000, 79993100, 71315400, 50700000, 30200000, 72510000,
72514300, 51610000, 72610000, 45310000, 45314320, 77314000, 79710000,
79992000, 90910000, 90911100, 90911200, 50710000, 45259300, 85144100,
45215210, 45211300, 85312100, 85312500, 85000000, 85310000, 85311100,
85320000, 51410000, 50421000, 33000000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.9) Information about variants
Variants will be accepted: yes
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope
The capital build cost of Frenchay Community Hospital to be included in
the Frenchay Health and Social Care Centrel is estimated to total in the
region of 22 000 000 GBP excluding VAT. The value of the service contract
for the provision of care services is estimated to be in the region of 3
500 000 GBP/annum. The value of the lease is estimated to be in the region
of 750 000 GBP annum.
If replicated at the Trust’s other site the capital build cost is
estimated not to exceed 15 000 000 GBP excluding VAT.
The successful partner will, depending upon design solutions proposed,
also have the opportunity to seek third party returns from a private
bedded care unit. It is difficult to project potential returns as this
will depend on many commercial factors including (but not limited to) the
performance of the developer and market conditions. Bidders should seek
independent legal and commercial advice in relation to the potential value
of the opportunity of the scheme as a whole.
The successful partner may also have the opportunity to seek third party
returns from the independent development of the surplus land (which may
include Extra Care Housing) at the current Frenchay Hospital site. It is
difficult to project potential returns as this will depend on many
commercial factors including (but not limited to) the performance of the
developer and market conditions. Bidders should seek independent legal and
commercial advice in relation to the potential value of the opportunity of
the scheme as a whole.
The duration of the contract in Section II.3 below is in relation to the
length of the lease (the maximum being 30 years). The Trust expects to
enter into a service contract for the provision of nursing care services
and basic care and support for the 68-bedded community in-patient
rehabilitation unit. The optimum service contract period will be tested
during dialogue and will be for a maximum of 30 years.
II.2.2) Information about options
Options: yes
Description of these options: The lease arrangements may be renewed
subject to the terms of the contract, negotiations of the parties and
statutory provisions.
The service contract for nursing care may be renewed and extended subject
to the terms of the contract but in any event the total duration of the
service contract (including the exercise of all extensions incorporated
into the contract) will not exceed 30 years.
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 360 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required
The contracting authority reserves the right to require deposits,
guarantees, bonds or other forms of appropriate security. Further
information will be provided in the procurement documentation.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them
Further information will be provided in the descriptive document and/or
invitation to participate in dialogue.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
The contracting authority reserves the right to require groupings of
contractors to take a particular legal form or to require a single
contractor to take primary liability or to require that each party
undertakes joint and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this project the provider may
be required to actively participate in the achievement of social and/or
environmental policy objectives relating to recruitment and training and
supply-chain initiatives. Accordingly contract performance conditions may
relate in particular to social and environmental considerations.
The contracting authority will include obligations within the contract
documentation relating to workforce matters which are consistent with the
TUPE Regulations 2006, the Cabinet Office’s Statement of Practice “Staff
Transfers in the Public Sector“ and the HM Treasury “Fair Deal for Staff
Pensions“ guidance. These obligations will require the selected bidder to
protect the terms and conditions (including pensions) of transferring
staff. Bidders will be required to take account of these obligations in
preparing their bid and negotiating the contract.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and
Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set
out in the pre-qualification questionnaire available as described in
Section VI.3 (Additional Information) below.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: In accordance with Article 47 of Directive 2004/18/EC and
Regulation 24 of the Public Contracts Regulations 2006 and as set out in
the pre-qualification questionnaire which is available from the address in
section I.1.
Minimum level(s) of standards possibly required: As set out in the
pre-qualification questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and
Regulation 25 of the Public Contracts Regulations 2006 and as set out in
the pre-qualification questionnaire which is available from the address in
section I.1.
Minimum level(s) of standards possibly required
As set out in the pre-qualification questionnaire.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1) Type of procedure
IV.1.1) Type of procedure
competitive dialogue
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 3 and maximum number 5
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated yes
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 9.11.2011 - 13:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
10.11.2011 - 13:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Section II.1.2(c) (additional service categories): No.1, No.12 and No.26.
This opportunity also includes delivering public works in delivering the
facilities. The Trust considers that the services element (particularly
the provision of health services) is the greater component of the
opportunity and therefore the services classification has been adopted.
Section II.1.9 (variants): The Trust reserves the right to invite variant
proposals and final details of whether variants will be invited will be
provided to bidders which are short-listed in participate in the
competitive dialogue stage of the procurement.
Sections II.2.2 and II.3 (options and duration): the lease arrangements to
be entered into by the Trust for the ambulatory care facility and the
service contract with the provider of nursing care are expected to be as
discussed in section II.1.5. The successful partner is also expected to
enter a development agreement for the scheme.
Section IV.3.4 (request to participate): this procurement exercise is