SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Leicester City Council
86 Leycroft Road
Attn: Mrs B Packwood - Building Cleaning Services Manager
LE4 1BZ Leicester
UNITED KINGDOM
Tel. +44 1162252414
E-mail:
bev.packwood@leicester.gov.ukFax +44 1162252410
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Leicester: provision of additional building cleaning / contract ref No AD
BC 2011.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
NUTS code UKF21
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Building-cleaning services. Cleaning services. School cleaning services.
Office cleaning services. Accommodation cleaning services. Leicester City
Council wishes to appoint a contractor for the provision of additional
building cleaning services for Leicester City Council to support the
in-house service provision. Interested organisations shall complete a
pre-qualification quetionnaire (PQQ) and this document shall be used in
the initial evaluation process. Only hard copies of these completed PQQs
will be accepted.
II.1.6) Common procurement vocabulary (CPV)
90911200, 90910000, 90919300, 90919200, 90911100
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
No
II.1.
Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
This contract involves various buildings throughout the city. The types of
work are general cleaning, adhoc cleaning which would include carpet
cleaning, wall washing, hard floor cleaning, flat cleans, void properties,
school kitchen and/or dining room cleans and emergency cleans. There are
TUPE implications. The contract is for 1 year with an option to extend for
a further 1 year. Approximate contract commencement date November 2011.
Excluding VAT 300 000 GBP
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 12 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
The provision of appropriate guarantees, bonds and warranties is reserved.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: (a) Is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) Has been convicted by a judgement which has he force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
OJ Ref 110/2011 3
(d) Has been guilty of grave professional misconduct proven by ay means
which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information
required under this section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal
organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA
(i) Has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: (a) Appropriate statements from banks or, where appropriate, evidence
of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) A statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last 3 financial years available, depending on the date on which
the undertaking was set up or the economic operator started trading, as
far as the information on these turnovers is available.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
(a) A list of the works carried out over the past five years, accompanied
by certificates of satisfactory execution for the most important works.
These certificates shall indicate the value, date and site of the works
and shall specify whether they were carried out according to the rules of
the trade and properly completed. Where appropriate, the competent
authority shall submit these certificates to the contracting authority
direct;
(g) For public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract;
(i) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators 5
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
Ref: AD BC 2011
IV.3.4) Time-limit for receipt of tenders or requests to participate
7.7.2011 - 14:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
10.8.2011
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: June 2012 or 2013.
VI.3) ADDITIONAL INFORMATION
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement,and the contract will be awarded on the basis of the
most economically advantageous tender.
There are TUPE implications.
The contract is for 1 year with an option to extend for a further +1 year.
The value of the contract 300 000 GBP is for the whole contract, including
the option to extend, if taken up. GO reference: GO-201167-PRO-2413437.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
7.6.2011
CONTRACT NOTICE
Services