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SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Kent Police
North Kent Police Station, Northfleet
Contact: www.kentpolice.bravosolution.co.uk
Attn: Jenny Golding
DA11 8BD Gravesend
UNITED KINGDOM
Tel. +44 1474366655
Internet address(es)
General address of the contracting authority www.kent.police.uk
Address of the buyer profile www.kentpolice.bravosolution.co.uk
Further information can be obtained at: As in above-mentioned contact
point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Public order and safety
The contracting authority is purchasing on behalf of other contracting
authorities Yes

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Cleaning Services for Kent and Essex Police.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Counties of Kent and Essex.
NUTS code UK
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
The requirement under this contract is to provide cleaning services to
Kent and Essex Police.
II.1.6) Common procurement vocabulary (CPV)
90911000, 90910000, 98311100, 90524200, 90524100
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1. Division into lots
Yes
tenders should be submitted for one or more lots
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
Provision of accommodation cleaning, window cleaning (Essex only), laundry
(Essex only) and related services for Kent and Essex Police sites and
facilities.
Requirements are split in to two lots for each individual Authority's
requirements.
Duration is 60 months from contract start date with an option to extend
the contract term by up to 2 years at yearly intervals.
Excluding VAT
Range between 4 000 000 and 13 000 000 GBP
II.2.2) Options
No
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 60 (from the award of the contract)
INFORMATION ABOUT LOTS
LOT NO: 1
TITLE Cleaning Services for Essex Police
1) SHORT DESCRIPTION
Accommodation cleaning, window cleaning, laundry and related services for
Essex Police.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911000, 90910000, 90524100, 90524200, 98311100
3) QUANTITY OR SCOPE
Excluding VAT
Range between 5 000 000 and 7 000 000 GBP
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION
Duration in months: 60 (from the award of the contract)
5) ADDITIONAL INFORMATION ABOUT LOTS
The Contracting Authority intends to use an eTendering system in this
procurement exercise and reserves the right to use a reverse auction. An
option to extend the contract for 2 years at yearly intervals is also a
requirement.
LOT NO: 2
TITLE Cleaning Services for Kent Police
1) SHORT DESCRIPTION
Accommodation cleaning and related services for Kent Police.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911000, 90911200, 90911100
3) QUANTITY OR SCOPE
Excluding VAT
Range between 4 000 000 and 6 000 000 GBP
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION
Duration in months: 60 (from the award of the contract)
5) ADDITIONAL INFORMATION ABOUT LOTS
The Contracting Authority intends to use an eTendering system in this
procurement exercise and reserves the right to use a reverse auction.
An option to extend the contract for 2 years at yearly intervals is also a
requirement.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
A performance bond and / or a parent guarantee may be required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
As detailed in the tender documentation. Payment will be in pounds
sterling and will be made by means of electronic transfer.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: Suppliers will be required to complete a pre-qualification
questionnaire (PQQ) which the two authorities will use to evaluate
suppliers' economic and financial standing, technical capacity and ability
to ensure they meet the authorities' minimum requirements. This will
include, but not be limited to; name, address, telephone number, contact
details, status (sole trader, partnership, private or public company)
together with the length of trading, parent or holding company details and
other subsidiary companies within the group (if applicable).
Suppliers instructions on how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required
once):
— browse to the eSourcing Portal: https://kentpolice.bravosolution.co.uk
and click the link to register,
— accept the terms and conditions and click “continue”,
— enter your correct business and user details,
— note the username you chose and click “Save” when complete,
— you will shortly receive an email with your unique password (please keep
this secure).
2. Express an Interest in the tender:
— login to the portal with the username/password,
— click the “PQQs/ITTs Open To All Suppliers” link. (These are
Pre-Qualification Questionnaires or Invitations to Tender open to any
registered supplier),
— click on the relevant PQQ/ITT to access the content,
— click the “Express Interest” button in the “Actions” box on the
left-hand side of the page,
— this will move the PQQ/ITT into your “My PQQs/My ITTs” page. (This is a
secure area reserved for your projects only),
— you can now access any attachments by clicking the “Settings and Buyer
Attachments” in the “Actions” box.
3. Responding to the tender:
— you can now choose to “Reply” or “Reject” (please give a reason if
rejecting),
— you can now use the ‘Messages’ function to communicate with the buyer
and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions
to complete the PQQ/ITT,
— there may be a mixture of online & offline actions for you to perform
(there is detailed online help available).
You must then publish your reply using the publish button in the “Actions”
box on the left-hand side of the page. If you require any further
assistance please consult the online help, or contact the eTendering help
desk.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: Interested parties are required to complete the Pre-Qualification
Questionnaire published on the Bravosolution website. This includes
submission of 3 years audited accounts (including holding company if
applicable), name and address of bankers (if requested), insurance details
and other information as set out in the PQQ. A credit reference agency
check will also be undertaken.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
Interested parties are required to complete the Pre-Qualification
Questionnaire published on the Bravosolution website. Within the PQQ,
interested parties may be asked to evidence the following, but not be
limited to:
1) details of similar contracts including value, types and recipients;
2) details of references;
3) details of commercial and technical facilities;
4) company organisation details;
5) details of quality procedures and accreditation;
6) environmental policies;
7) Health and Saftey policies; and
diversity and other employment policies.
III.2.4) Reserved contracts
No

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: Benefits the
economy by providing a quicker distribution of public funds in to the
market place.
Due to unforeseen circumstances, including recent announcements about
closures of police buildings and facilities, a recent tender exercise that
was undertaken could not be awarded and therefore the decision has been
made to tender the contract again.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 maximum number 8
Objective criteria for choosing the limited number of candidates: A full
breakdown is provided within the PQQ.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
KEDJM01610
IV.3.2) Previous publication(s) concerning the same contract
Notice on a buyer profile
Notice number in OJ: 2009/S 245-351546 of 19.12.2009
IV.3.4) Time-limit for receipt of tenders or requests to participate
28.4.2011 - 10:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3. Conditions for opening tenders
Persons authorised to be present at the opening of tenders No

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: 2016.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
The Contracting Authorities intend to use an eTendering system in this
procurement exercise and reserves the right to use a reverse auction.
The tender and all supporting documents must be priced in pounds sterling
and all payments made under the terms of the contract.
The contract shall be made in England and according to English Law. The
contract is subject to the exclusive jurisdiction of the English Courts.
Interested parties wishing to be considered for appointment as a provider
of these services should submit a completed PQQ in compliance with the
instructions and within the prescribed deadline.
All discussions, correspondence and meetings will be conducted in English.
The contracting authorities reserve the right not to make any award and
reserves the right to accept all or part of any tender.
Interested parties should be aware that the estate in both Kent and Essex
is likely to change / reduce over the term of the contract. Known future
changes will be identified in the tender but there are likely to be others
and interested parties should therefore be aware of this when submitting
their tender. Both authorities are anticipating not having to pay for
services where the estate is reduced during the term of the contract.
The Freedom of Information Act (FOI) applies to both police authorities.
If any interested parties consider that any information supplied by them
is either commercially sensitive or confidential in nature this should be
highlighted and the reasons for it's sensitivity specified. In such cases
the relevant material will, in response to FOI requests, be examined in
light of exemptions provided for in the Act.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
The Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Tel. +44 2079476000
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authorities
will incorporate a minimum 10 calendar day standstill period at the point
information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from
the contracting authorities before the contract is entered in to. If an
appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within 3
months).
VI.5) DATE OF DISPATCH OF THIS NOTICE:
12.4.2011