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SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Bracknell Forest Borough Council
Easthampstead House, Town Square
Attn: Claire Seymour
RG12 1AQ Bracknell
UNITED KINGDOM
Tel. +44 1344352071
E-mail: procurement.team@bracknell-forest.gov.uk
Internet address(es)
General address of the contracting authority www.bracknell-forest.gov.uk
Further information can be obtained at: Bracknell Forest Borough Council
Contact: South East Business Portal
Internet: https://www.businessportal.southeastiep.gov.uk
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Bracknell Forest Borough Council
Contact: South East Business Portal
Internet: https://www.businessportal.southeastiep.gov.uk
Tenders or requests to participate must be sent to: Bracknell Forest
Borough Council
Contact: South East Business Portal
Internet: https://www.businessportal.southeastiep.gov.uk
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting
authorities Yes

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Office and public building cleaning.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Bracknell.
NUTS code UKJ11
II.1.3) The notice involves
The establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement: Duration in year(s): 4
Estimated total value of purchases for the entire duration of the
framework agreement
estimated cost excluding VAT
Range: between 3 500 000,00 and 6 000 000,00 GBP
II.1.5) Short description of the contract or purchase(s)
Please note - all pre qualification documents should be downloaded
directly from the South East Business portal and not requested from the
Council directly. Please see annex AI, AII and AIII for further details.
This contract is for the daily cleaning of the Council's Bracknell town
centre offices, other public buildings, some schools in the Borough of
Bracknell Forest and other Council owned or maintained buildings.
In addition, this requirement will include the supply of equipment and
consumables at some but not all sites.
II.1.6) Common procurement vocabulary (CPV)
90911200
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
No
II.1. Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The Contract is for complete day to day cleaning services to the Council's
buildings, currently circa 25 in number. It is intended that the contract
will cover a range of buildings including 3 main town centre office
buildings, public libraries including the main Bracknell central library,
educational establishments, Youth & community centres and social services
establishments. The buildings generally have parts which are open to the
general public and parts which are accessible to staff only. These
buildings are subject to security arrangements.
Additionally, the framework will be available for any Council owned or
maintained building or school, by placing their own individual order. It
is expected that school sites will total circa 14, although potentially
this could be as high as circa 30.
Excluding VAT
Range between 3 500 000,00 and 6 000 000,00 GBP
II.2.2) Options
No
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 4.1.2012. Completion 3.1.2016

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
See invitation to tender documentation.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
See invitation to tender documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
See invitation to tender documentation.
III.1.4) Other particular conditions to which the performance of the
contract is subject
Yes
See invitation to tender documentation.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: The scoring matrix used to assess and qualify suppliers will be
despatched with the pre-qualification questionnaire, sent to respondents
of this notice.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: The scoring matrix used to assess and qualify suppliers will be
despatched with the pre-qualification questionnaire, sent to respondents
of this notice.
Minimum level(s) of standards possibly required The scoring matrix used to
assess and qualify suppliers will be despatched with the pre-qualification
questionnaire, sent to respondents of this notice.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
The scoring matrix used to assess and qualify suppliers will be despatched
with the pre-qualification questionnaire, sent to respondents of this
notice.
Minimum level(s) of standards possibly required
The scoring matrix used to assess and qualify suppliers will be despatched
with the pre-qualification questionnaire, sent to respondents of this
notice.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 maximum number 7
Objective criteria for choosing the limited number of candidates: The
scoring matrix used to assess and qualify suppliers will be despatched
with the pre-qualification questionnaire, sent to respondents of this
notice.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated No
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 16.5.2011
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
20.5.2011
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
8.6.2011
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3. Conditions for opening tenders
Date: 18.7.2011
Place
Bracknell.
Persons authorised to be present at the opening of tenders No

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: 60.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
The dates and values presented within this notice are best estimates at
the time of publication.
Please note that any pre qualification documents should be downloaded
directly from the South East Business portal. Please refer to annex A for
website address details.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
8.4.2011